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Executive Administrative Assistant

3 months ago

San Jose, United States NXP Semiconductors Full time

The Executive Administrative Assistant will support the Chief Information Officer. The ideal candidate must be highly effective working in teams, able to work in a fast - paced environment, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications, as well as MS Office applications including Outlook, Excel, PowerPoint, and Teams. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner.


Primary Responsibilities:

  • Manage the schedules/calendars for executive staff
  • Book and coordinate itineraries for domestic and international travel
  • Plan and manage travel and logistics for offsite staff meetings
  • Assist with the preparation of PowerPoint presentations using supporting charts and graphs
  • Coordinate meeting agendas and consolidate materials
  • Drive and coordinate Quarterly Communication Town Hall meetings and logistics
  • Manage social events and community engagement for local teams in San Jose as part of the Global Operations Admin team as well as team event planning and logistics.
  • Reconcile purchasing card spending and expense reports
  • Enter purchase requisitions and order supplies
  • Maintenance of highly confidential information
  • Apply excellent judgement as a representative of NXP in interactions with NXP senior leaders, customers, and global teams
  • Other duties as required


Desired Skills/Experience:

  • 10+ years as an Executive Administrative Assistant
  • Highly attentive to detail, thorough and thoughtful approach to work
  • Effective at professionally and productively managing interruptions of workflow with poise, while remaining flexible and accessible to minimize disruption
  • Highly effective decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
  • Highly collaborative and effective in planning and coordination of team and social events
  • Highly proactive in anticipating needs of the SVP and resourceful under pressure
  • Adept and open to learning various new internal IT systems as needed (e.g., Concur, Ariba, SAP)
  • Highly capable with MS Office applications including Outlook, Excel, PowerPoint, Teams, Sharepoint, Adobe and next gen AI-based productivity tools
  • Ideal candidates should possess a college degree



Base salary around $108K.