Executive Assistant

1 month ago

San Jose, United States LevelUP HCS Full time

About the Company:

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at multitasking, have excellent communication skills, and demonstrate a strong attention to detail. This role requires a professional who can handle sensitive information and maintain confidentiality while providing top-tier administrative support.


About the Role:

Key Responsibilities:



  • Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for executives. Prepare agendas and ensure all necessary materials are ready for meetings.
  • Communication Management: Serve as the primary point of contact between executives and internal/external stakeholders. Draft and respond to correspondence on behalf of executives.
  • Project Coordination: Assist in the planning and execution of special projects, ensuring deadlines are met and deliverables are completed.
  • Document Preparation: Create, edit, and format reports, presentations, and other documents as needed. Ensure accuracy and professionalism in all materials.
  • Office Management: Maintain an organized office environment, including managing office supplies and liaising with IT and facilities as necessary.
  • Event Planning: Organize and coordinate company events, meetings, and conferences, including logistics, catering, and technology setup.
  • Confidentiality: Handle sensitive information with discretion and maintain the confidentiality of executive communications and company information.


Qualifications:

  • Education: Bachelor’s degree in Business Administration, Management, or related field preferred.
  • Experience: 3+ years of experience as an executive assistant or in a similar administrative role, preferably supporting C-level executives.


Required Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Be able to be onsite 5 days a week.


Preferred Skills:

  • Professional demeanor and positive attitude.
  • Strong interpersonal skills and ability to build relationships.
  • High level of integrity and commitment to confidentiality.

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