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Administrative Assistant

2 months ago

Irvine, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a contract to hire opportunity for an Administrative Assistant in Irvine, California. This role primarily revolves around providing administrative support within a hybrid remote and in-office environment. The job function involves a blend of administrative tasks, including executive assistant work, human resources administration, and office management.

Responsibilities:

• Manage and maintain calendars, schedule appointments, and handle email correspondence as part of executive assistant duties.
• Perform administrative tasks related to human resources, such as maintaining employee records and assisting with payroll processing.
• Oversee office administration tasks, including bookkeeping and general office management.
• Utilize various technology platforms, including CRM and database systems, for tracking documentation and workflow.
• Handle customer service duties, such as answering inbound calls, managing inbound and outbound email correspondence, and resolving customer inquiries.
• Ensure accurate data entry and maintain customer credit records.
• Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other software like QuickBooks and Salesforce Platform for various administrative tasks.• Minimum of 2 years of experience in an administrative role or similar position
• Proficiency in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word
• Experience with QuickBooks and Salesforce platform
• Strong customer service skills
• Ability to handle inbound and outbound calls
• Proven experience in data entry and email correspondence
• Ability to schedule appointments and manage calendars
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• High school diploma or equivalent required; higher education or certifications a plus.