Administrative Assistant
3 months ago
Administrative Assistant
On-site: Irvine
We are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of department goals.
Key Responsibilities:
- Manage administrative tasks such as maintaining the team calendar, scheduling meetings, answering phones, handling requests, and managing correspondence.
- Prepare budget reviews, variance analysis, and perform invoice reviews.
- Support project management efforts by creating workflows, preparing documentation, and tracking progress to meet deliverables.
- Prepare meeting materials, including PowerPoint presentations, for C-level and executive meetings.
- Coordinate department special events such as team lunches, parties, and outings.
- Manage department expenses and receipts using Concur.
- Assist the team in organizing workloads to meet deadlines.
Qualifications:
- 2-5 years of experience in an administrative role, preferably in an Accounting or Finance department.
- Experience in preparing budget reviews, variance analysis, and invoice reviews is highly preferred.
- High School diploma or equivalent.
- Exceptional organizational skills with a proven ability to prioritize tasks.
- Strong written and verbal communication skills, with the ability to interact professionally with all levels of management.
- General knowledge or interest in finance/accounting is a plus.
- Meticulous attention to detail and ability to perform tasks accurately and efficiently.
- Proven ability to provide excellent customer service and solve problems proactively.
- Ability to handle multiple projects while remaining organized and efficient.
- Self-motivated, able to work independently, and as part of a team.
- Demonstrated flexibility and adaptability in a fast-paced environment.
- Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word). Experience with Asana, Slack, Concur, and Microsoft Teams is a plus.
- Strong moral compass with the ability to handle sensitive and confidential information with integrity.
Benefits:
- Excellent benefits package including Medical, Dental, Vision, Life Insurance, FSA, 401(k)/Profit Sharing Plan.
- Supplemental health plans, Pet Insurance, Adoption Assistance, and Education Reimbursement
-
Administrative Assistant
4 weeks ago
Irvine, United States Ultimate Staffing Services Full timeLeading environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This pos Administrative Assistant, Administrative, Office Assistant, Business Operations, Microsoft, Staffing, Support
-
Administrative Assistant
1 month ago
Irvine, United States Ultimate Staffing Services Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hir Administrative Assistant, Administrative, Office Assistant, Business Operations, Microsoft, Staffing, Support
-
Administrative Assistant
3 weeks ago
Irvine, United States Ultimate Staffing Services Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hir Administrative Assistant, Administrative, Office Assistant, Business Operations, Microsoft, Staffing, Support...
-
Administrative Assistant
3 weeks ago
Irvine, United States Ultimate Staffing Services Full timeLeading environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This pos Administrative Assistant, Administrative, Office Assistant, Business Operations, Microsoft, Staffing, Support...
-
Administrative Assistant
4 weeks ago
Irvine, United States Robert Half Full timeJob DescriptionJob DescriptionWe are welcoming an Administrative Assistant to join our team in the construction and contracting industry based in Irvine, California. This role will primarily focus on supporting our Human Resources department with administrative tasks, including data entry, document control, and internal communication.Responsibilities•...
-
Administrative Assistance
2 months ago
Irvine, United States WOTM - Partners Professional Full timeJob DescriptionJob DescriptionPartners Professionals is currently looking for an Administrative Assistant, located in Irvine, CA. Temp to hire M-F 8-5pm, onsite, offering $25/hr.Administrative Assistant Responsibilities:· Review and input customer orders· Email quotes to customers· Research customer open...
-
Administrative Assistant
1 month ago
Irvine, United States E&J Gallo Winery Full timeGallo Privacy Policy Why Gallo? With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future. This position will be based in the GALLO Sales Office locat Administrative Assistant, Administrative, Assistant, Project Management, Digital Sales, Manufacturing,...
-
Administrative Assistant
3 weeks ago
Irvine, United States E&J Gallo Winery Full timeGallo Privacy Policy Why Gallo? With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future. This position will be based in the GALLO Sales Office locat Administrative Assistant, Administrative, Assistant, Project Management, Digital Sales, Manufacturing,...
-
Administrative Assistant
3 weeks ago
Irvine, United States GoSaaS Full timeGoSaaS is an Oracle partner specializing in the implementation of Oracle Fusion Cloud solutions. We are headquartered in the USA with additional offices in Canada and Malaysia as well as a strong presence in South Asia. Our consistent ranking among the USA's fastest-growing companies and Fortune 5000 recognition for three consecutive years attest to our...
-
Administrative Assistant
4 weeks ago
Irvine, United States GoSaaS Full timeGoSaaS is an Oracle partner specializing in the implementation of Oracle Fusion Cloud solutions. We are headquartered in the USA with additional offices in Canada and Malaysia as well as a strong presence in South Asia. Our consistent ranking among the USA's fastest-growing companies and Fortune 5000 recognition for three consecutive years attest to our...
-
Administrative Assistant
2 months ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
3 weeks ago
Irvine, United States Brown & Streza LLP Full timeAt Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program....
-
Administrative Assistant
1 month ago
Irvine, United States Brown & Streza LLP Full timeAt Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program....
-
Administrative Assistant
1 month ago
Irvine, United States SHADY CANYON GOLF CLUB INC Full timeJob DetailsJob LocationShady Canyon Golf Club - Irvine, CAPosition TypeFull TimeDescriptionPerforms all general administrative duties to include maintaining files and typing, answering HR related questions, entering HRIS and payroll information, answering phones, HR projects and any other function associated with day to day operations of the Human Resources...
-
Administrative Assistant
4 days ago
Irvine, United States Vaco Full timePosition Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented,...
-
Administrative Assistant
3 days ago
Irvine, United States Vaco Full timePosition Overview: Vaco is seeking a highly organized and proactive Administrative Assistant/Office Administrator to join our clients team. This individual will play a critical role in ensuring the smooth operation of our clients office by handling a variety of administrative and organizational tasks. The ideal candidate will be resourceful, detail-oriented,...
-
Administrative Assistant
3 weeks ago
Irvine, United States Spectraforce Technologies Full timeJob title: Administrative AssistantDuration: 1 year, with potential for extension to 2 yearsWork Location: Irvine CA 92612Schedule Type: Strong preference for 5 days onsite, but some flexibility on Mondays and Fridays can be offered ADMIN Assistant IV Pharmaceutical Scientific DevelopmentExperience Level: 5-7 + YearsProvides administrative support to...
-
Administrative Assistant
2 weeks ago
Irvine, United States Ultimate Staffing Full timeAdministrative Assistant Location: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation team on...
-
Administrative Assistant
3 weeks ago
Irvine, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionAdministrative AssistantLocation: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the...
-
Administrative Assistant
3 days ago
Irvine, United States Ultimate Staffing Full timeAdministrative Assistant Location: Irvine, CAPay Rate: $20-22/hrEmployment Type: Full-Time, OnsiteOverview:We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Irvine. The ideal candidate will excel in administrative tasks and have strong Excel skills, offering the opportunity to assist the Workers' Compensation team on...
