Administrative Assistant

2 months ago

Irvine, United States LHH Full time

Administrative Assistant


On-site: Irvine


We are seeking a highly organized Administrative Assistant to support the Controller and Accounting department by handling administrative tasks, managing projects, and assisting with financial documentation. This role is crucial for ensuring the smooth operation of the team and contributing to the achievement of department goals.


Key Responsibilities:

  • Manage administrative tasks such as maintaining the team calendar, scheduling meetings, answering phones, handling requests, and managing correspondence.
  • Prepare budget reviews, variance analysis, and perform invoice reviews.
  • Support project management efforts by creating workflows, preparing documentation, and tracking progress to meet deliverables.
  • Prepare meeting materials, including PowerPoint presentations, for C-level and executive meetings.
  • Coordinate department special events such as team lunches, parties, and outings.
  • Manage department expenses and receipts using Concur.
  • Assist the team in organizing workloads to meet deadlines.

Qualifications:

  • 2-5 years of experience in an administrative role, preferably in an Accounting or Finance department.
  • Experience in preparing budget reviews, variance analysis, and invoice reviews is highly preferred.
  • High School diploma or equivalent.
  • Exceptional organizational skills with a proven ability to prioritize tasks.
  • Strong written and verbal communication skills, with the ability to interact professionally with all levels of management.
  • General knowledge or interest in finance/accounting is a plus.
  • Meticulous attention to detail and ability to perform tasks accurately and efficiently.
  • Proven ability to provide excellent customer service and solve problems proactively.
  • Ability to handle multiple projects while remaining organized and efficient.
  • Self-motivated, able to work independently, and as part of a team.
  • Demonstrated flexibility and adaptability in a fast-paced environment.
  • Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word). Experience with Asana, Slack, Concur, and Microsoft Teams is a plus.
  • Strong moral compass with the ability to handle sensitive and confidential information with integrity.

Benefits:

  • Excellent benefits package including Medical, Dental, Vision, Life Insurance, FSA, 401(k)/Profit Sharing Plan.
  • Supplemental health plans, Pet Insurance, Adoption Assistance, and Education Reimbursement

  • Administrative Assistance

    3 weeks ago

    Irvine, United States WOTM - Partners Professional Full time

    Job DescriptionJob DescriptionPartners Professionals is currently looking for an Administrative Assistant, located in Irvine, CA.  Temp to hire M-F 8-5pm, onsite, offering $25/hr.Administrative Assistant Responsibilities:·         Review and input customer orders·         Email quotes to customers·         Research customer open...

  • Administrative Assistant

    3 weeks ago

    Irvine, United States Roth Staffing Companies Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE. This role requires the Administrative Assistant to produce documents,...

  • Administrative Assistant

    1 week ago

    Irvine, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...

  • Administrative Assistant

    1 week ago

    Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...

  • Administrative Assistant

    7 days ago

    Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...

  • Administrative Assistant

    3 weeks ago

    Irvine, United States Ultimate Staffing Full time

    Leading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...

  • Administrative Assistant

    4 weeks ago

    Irvine, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...

  • Administrative Assistant

    2 months ago

    Irvine, United States Law Offices of Samer Habbas Inc. PC Full time

    The Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.Key Responsibilities: Order office supplies and maintain supply...

  • Administrative Assistant

    1 month ago

    Irvine, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Administrative Assistant to join our team in Irvine, California. In this role, you will be responsible for supporting the department with various clerical duties. This role offers a contract to hire employment opportunity.Responsibilities: • Assisting with general office tasks such as filing, scanning,...

  • Administrative Assistant

    1 week ago

    Irvine, United States Willow Laboratories Full time

    Job Summary:Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation. We are searching for an Administrative Assistant to provide administrative and clerical support to senior management. This position will ensure the efficient operation of the company’s...

  • Administrative Assistant

    2 weeks ago

    Irvine, United States Willow Laboratories Full time

    Job Summary:Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation. We are searching for an Administrative Assistant to provide administrative and clerical support to senior management. This position will ensure the efficient operation of the company’s...

  • Administrative Assistant

    5 months ago

    Irvine, United States Evans Fears Schuttert McNulty Mickus Full time

    Evans Fears Schuttert McNulty Mickus, a trial litigation firm has an opening in our Irvine, California office for an Administrative Assistant. Two (2) years' experience with a litigation firm is preferred. This position works with a team of attorneys and paralegals and performs a variety of duties. This is a full-time position. We offer a competitive...

  • Sr. Administrative Assistant

    3 weeks ago

    Irvine, United States LHH Full time

    Job Posting: Sr. Administrative Assistant Location: Irvine, CA Position Type: Full-Time, In-Office LHH is seeking a Sr. Administrative Assistant for our client's Accounting team to support the department's administrative needs, directly reporting to the Director of Accounting & Controller. Key Responsibilities: Manage administrative tasks such as team...

  • Sr. Administrative Assistant

    2 months ago

    Irvine, United States LHH Full time

    Job Posting: Sr. Administrative AssistantLocation: Irvine, CAPosition Type: Full-Time, In-OfficeLHH is seeking a Sr. Administrative Assistant for our client's Accounting team to support the department's administrative needs, directly reporting to the Director of Accounting & Controller.Key Responsibilities:Manage administrative tasks such as team calendar...

  • Sr. Administrative Assistant

    3 weeks ago

    Irvine, United States LHH Full time

    Job Posting: Sr. Administrative Assistant Location: Irvine, CA Position Type: Full-Time, In-Office LHH is seeking a Sr. Administrative Assistant for our client's Accounting team to support the department's administrative needs, directly reporting to the Director of Accounting & Controller. Key Responsibilities: Manage administrative tasks such as team...

  • Program Administrative Assistant

    2 weeks ago

    Irvine, United States Roth Staffing Companies Full time

    Leading Education organization in Irvine is in need of a Temporary Alumni Event Administrative support person. This is an IN OFFICE opportunity. This role will be for 3 plus months. Reporting directly to the program or department head, the Program Assistant performs the day-to-day administrative functions of the program or department; performs a wide...

  • Sales Administrative Assistant

    4 weeks ago

    Irvine, California, United States E&J Gallo Full time

    Job Summary:We are seeking a highly organized and detail-oriented Sales Administrative Assistant to join our team at E. & J. Gallo. As a Sales Administrative Assistant, you will be responsible for overseeing special projects, preparing and maintaining project plans, and supporting our sales force in achieving their objectives.Key Responsibilities:• Oversee...

  • Administrative Assistant Specialist

    2 days ago

    Irvine, United States JobsRUs.com Full time

    JobsRUs.com. is seeking to hire a Administrative Assistant Specialist for our client in Irvine CA! Benefits Available! Weekly Pay! $30.00/Hour Shift Details: 8:00AM - 5:00PM DESCRIPTION ADMINISTRATIVE ASSISTANT SPECIALIST Customer Support Operations Order Management POSITION SUMMARY: With minimum supervision, responsible for administrative duties of broad...

  • Senior Administrative Assistant

    4 weeks ago

    Irvine, California, United States Vaco Full time

    Job Summary:The Senior Administrative Assistant will provide comprehensive administrative support to senior executives and contribute to the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information. The ideal candidate will be proactive, resourceful, and...

  • Administrative Assistant

    1 day ago

    Irvine, United States Staffmark Group Full time

    Check out this temp clerical opportunity in Irvine, CA. Staffmark is hiring an Administrative Assistant for a 1-month assignment. If you have strong organizational skills, a passion for helping teams succeed, and thrive in a dynamic work environment, this could be the perfect fit for you!1st Shift | Monday - Friday | 8 AM - 4:30 PMPay | $19.00 per...