Executive Assistant

3 months ago


New Brunswick, United States HCLTech Full time

KEY RESPONSIBILITIES:

  • Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Sustain a daily calendar of meetings and events.
  • Arrange travel and accommodations for executives. Prepare expense reports.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
  • Manage the Executive's contacts.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
  • Complete ad hoc projects as assigned.
  • Organize complex calendars and schedules, resolving any scheduling issues.

SKILLS AND QUALIFICATIONS:

  • Bachelor's degree required.
  • 10+ years of related experience required in working in an executive assistant role supporting C-Level executives.
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Ability to communicate effectively and professionally.
  • Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

  • Previous experience in the IT industry.
  • Familiarity with IT-related terminology and concepts.
  • Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence - perform duties at the highest level possible on a consistent basis.
  • Excellent communicator - able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player - have team-oriented experience and approach.
  • Service focus - dedicated to meeting the expectations of the leader and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency.



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