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Permit Coordinator

1 month ago

Johns Creek, United States WH Bass, Inc. General Contractors Full time

WH Bass is an employee-owned general contractor. Our success is built upon exceptional customer service and quality. Our culture can best be described as one of servant leadership, teamwork, and entrepreneurial spirit.


We are currently seeking an experienced Permit Expeditor. The Permit Expeditor will play a key role in helping Bass win new projects and get those projects started faster by providing permit expediting support to our preconstruction and operations teams. This key role will also aid and coordinate with our customers, our preconstruction and construction teams on a wide variety of projects to help expedite start dates. This role must be capable of handling multiple project tasks simultaneously.


The successful candidate must be a self-starter, be capable of “thinking on their feet”, represent Bass as the interface with customers, developers, architects, engineering firms, cities/municipalities and other project partners. This role reports to the VP of Preconstruction.


The selected candidate will be responsible for carrying out the following duties:

  • Liaison with City of and other governmental officials for permitting issues to get construction projects started.
  • Ensures all plans and required submittals are processed with the appropriate government body and follows through to obtain approvals as required. Track progress of these submittals to receipt of required approvals.
  • Monitors and coordinates the work effort of all project architects, engineers, and consultants to ensure their scope of work is in conformance with the project budget, schedule, and Permit guidelines.
  • Maintains all project information to be used in the future to help get jobs started faster.
  • Build and maintain a network database of customers and customer support involved in permitting, design team contacts, city/county contacts, DOT contacts, private and public utility contacts.
  • Verify correct utility providers and the accurate contacts internally with each utility company to verify their knowledge and approvals of the project. Provide necessary documents and drawings that may be needed for coordination of new installations.
  • Verify needed preconstruction meetings necessary with the city/county and or utility provider.
  • Prepare, expedite, deliver all permit applications required by WH Bass to obtain all needed permits for each project.
  • Assist with project team to identify and execute all final requirements necessary to receive the final Certificate of Occupancy for projects. Identify with the JHU (Jurisdiction Having Authority) at the beginning of a project the requirements needed for the Certificate of Occupancy.
  • Identify the as-built requirements and approval process for each project.
  • Perform the necessary steps for acquiring any open permit cost needs and request the necessary check from accounting, ensure proper job number, cost code, and submit cost to customer for reimbursement.Maintain AR reporting associated with reimbursement needs.
  • Communicate with project team and leadership all specific permitting and or licensing needs of subcontractors for each project.
  • Verify with each city/county any specific license needed for WH Bass to build that particular project. Process and execute any needed business license or business tax fees.


Qualifications and Education Requirements

  • Degree preferred and/or a minimum of 3 years in general construction environment.
  • Ability to perform under pressure, evaluate situations and make timely, accurate decisions. Full understanding and ability to interact with all internal teams to ensure each member of the team has all of the information required to perform their specific responsibilities effectively. Maintains a competitive advantage by staying current with industry standards
  • Customer Relationships – establishes positive relationships with clients with the ultimate responsibility to provide the best customer service in the industry.
  • Excellent written and verbal communication skills, organized with strong problem-solving skills. Computer proficiency in a Microsoft office environment