Executive Assistant

7 days ago


Irving, United States Caliber Healthcare Solutions Full time

JOB TITLE: Executive Assistant REPORTS TO: SVP of Operations

DEPARTMENT: Operations FLSA STATUS: Full-Time; Exempt


SUMMARY

Responsible for performing a wide variety of executive administrative tasks in support of the executive team. This role serves as the eyes and ears for the executive team and is considered a trusted advisor, handling highly sensitive and confidential information.


ESSENTIAL DUTIES AND RESPONSIBILITIES


  • Maintain executives’ calendars, schedules and meeting rooms.
  • Review and organize CEO’s email inbox to assist with prioritizing needed email responses
  • Make and confirm executive’s travel
  • Prepare meeting agendas and presentations along with taking notes, tracking action items, and distributing meeting material as requested
  • Prepare and submit expense reports and process other charges/expenses via Concur for executive credit cards
  • Lead planning for all companywide events, coordinating details across departments
  • Lead company culture committee: planning fun team activities/events to encourage and support the company culture
  • Draft, review and send communications on behalf of executives
  • Maintain various records and documents for company executives
  • Anticipate the various needs of the executive team, initiating support
  • Maintain confidential and sensitive information
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed


QUALIFICATIONS

  • 2 year degree or minimum High School diploma or equivalent
  • 3+ years of proven success supporting C-suite executives
  • Required MS Office, Internet and Email experience
  • Must be energetic, highly motivated, and able to work in a fast-paced environment
  • Must be organized, detailed oriented, and able to efficient handle multiple tasks
  • Must demonstrate ability to work well and effectively with others
  • Must have excellent communication skills



  • Irving, United States Blue Star Partners, LLC Full time

    Job Title: Executive Administrative Assistant Location: Irving, TX – 100% Onsite – Local candidates only, Monday thru Thursday from 7:30am to 3:30pm. Period: 12/16/2024 to 12/13/2025 – possibility of extension/direct hire Hours/Week: 40 hours  Rate: $18/hour (Hours over 40 will be paid at Time and a Half) Contract Type: W-2, Must be Authorized to...

  • Executive Assistant

    3 weeks ago


    Irving, United States Vizient, Inc. Full time

    When you‘re the best, we‘re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to...


  • Irving, Texas, United States Blue Star Partners, LLC Full time

    Job Overview:We are seeking a highly skilled Administrative Assistant to Executive Leadership to provide exceptional support to our executive team. Located in Irving, TX, this full-time position requires local candidates only and offers a competitive salary of $18/hour (40 hours/week) with overtime paid at Time and a Half.About the Role:The Administrative...

  • Executive Assistant

    3 weeks ago


    Irving, Texas, United States City of Irving, TX Full time

    The City of Irving, TX seeks a highly skilled and detail-oriented Executive Assistant to support the Library department. This role is ideal for someone who enjoys administrative tasks, working with diverse communities, and promoting literacy.As an Executive Assistant, you will serve as the Secretary to the Library Board, preparing meeting packets, recording...

  • Executive Assistant

    3 weeks ago


    Irving, Texas, United States Jobot Full time

    Job OverviewWe are seeking a detail-oriented and organized Executive Assistant to join our dynamic team at Jobot. As an EA, you will play a key role in supporting day-to-day operations and ensuring the smooth functioning of various departments.About UsAt Jobot, we are passionate about promoting health and wellness through innovative products and services....


  • Irving, United States Jobot Full time

    Job DescriptionJob DescriptionGrowing company in the fitness industry!This Jobot Job is hosted by: Dylan CurrierAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $50,000 - $65,000 per yearA bit about us:The Executive Assistant to the Vice President of Operations plays a crucial role in ensuring the seamless...


  • Irving, Texas, United States Manpower Group Inc. Full time

    Job Title: Executive Administrative AssistantLocation: Irving, TX 75038, USAClient Type: PharmaceuticalEstimated Salary: $17.50/hour - Competitive compensation package based on skills and experience.Duration: 12 months with potential for conversion based on performance.Interview Process: Video interview with one round.This role involves providing...


  • Irving, United States Commercial Metals Full time

    it's what's inside that counts _______________________________ There's more to CMC than our products and the buildings, structures, and roads they go into. At CMC, it's the people inside our recycling centers, fabrication plants, manufacturing facilities, steel mills and offices that make us who we are as a company. Our success comes from finding,...


  • Irving, Texas, United States Blue Star Partners, LLC Full time

    We are seeking a detail-oriented and organized Executive Office Coordinator to join our team in Irving, TX. As a key member of our executive support team, you will provide exceptional administrative support to our executive-level management, including meeting scheduling, travel arrangements, correspondence, report preparation, and more.About the Role:The...

  • Executive Assistant

    1 month ago


    Irving, United States Jobot Full time

    Job DescriptionJob DescriptionHealth & Wellness, Growing Company, StartupThis Jobot Job is hosted by: Dylan CurrierAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $60,000 - $80,000 per yearA bit about us:We are passionate about promoting health and wellness through innovative products and services. Our...

  • Account Executive

    3 weeks ago


    Irving, United States Yardi Systems Full time

    We are currently seeking an experienced Sales Account Executive to join our team at REACH by RentCafe. As a leading digital marketing agency owned by Yardi, a global software company specializing in property management services and solutions for multifamily management firms, we provide consultative partnerships to our customers. As a Sales Account Executive,...


  • Irving, Texas, United States FASTENER DISTRIBUTION HOLDINGS LLC Full time

    Job Title: Executive Support SpecialistAbout the Role: We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at FDH Electronics. This role will provide administrative support to executive leaders, ensuring the smooth execution of executive tasks, coordinating schedules, and acting as the primary point of contact...


  • Irving, Texas, United States ManpowerGroup Full time

    Job OverviewThe Executive Support Specialist will provide exceptional administrative support to our team, ensuring seamless project execution and effective communication with stakeholders. This role requires a highly organized individual with excellent multitasking skills, able to prioritize tasks and manage multiple projects simultaneously.About the...

  • Account Executive

    3 weeks ago


    Irving, United States Yardi Systems Full time

    We are currently seeking an experienced Sales Account Executive to join our team at REACH by RentCafe. As a leading digital marketing agency owned by Yardi, a global software company specializing in property management services and solutions for multifamily management firms, we provide consultative partnerships to our customers. As a Sales Account Executive,...

  • Account Executive

    3 weeks ago


    Irving, United States Yardi Systems Full time

    We are currently seeking an experienced Sales Account Executive to join our team at REACH by RentCafe. As a leading digital marketing agency owned by Yardi, a global software company specializing in property management services and solutions for multifamily management firms, we provide consultative partnerships to our customers. As a Sales Account Executive,...


  • Irving, Texas, United States Caldwell Industries GP INC Full time

    Job OverviewCaldwell Industries GP INC is seeking an experienced Executive Culinary Specialist to join our team. The successful candidate will play a key role in the execution of culinary tasks and contribute to customer satisfaction.About UsCaldwell Industries GP INC is a leading company in the industry, committed to excellence and innovation. Our mission...


  • Irving, Texas, United States Blue Star Partners, LLC Full time

    **Job Title:** Senior Executive Support ProfessionalLocation: Irving, TX – OnsiteDuration: 12 months (with possibility of extension/direct hire)Hours/Week: 40 hoursRate: $18/hour (1.5 times for overtime)Contract Type: W-2, Must be authorized to work in the USAbout the Role:The Senior Executive Support Professional provides high-level administrative support...


  • Irving, Texas, United States FASTENER DISTRIBUTION HOLDINGS LLC. Full time

    OverviewFDH Electronics is a leading distributor of aerospace parts and materials to the OEM and Aftermarket segments. We build strong relationships with key suppliers and focus on delivering exceptional customer service.Salary and BenefitsWe offer a competitive salary range for this position, estimated to be between $55,000 to $65,000 per annum, based on...


  • Irving, United States Johnson Controls Full time

    Senior Account Executive - Performance Infrastructure at Johnson Controls summary: The Senior Account Executive for Performance Infrastructure at Johnson Controls specializes in selling energy solutions and performance contracts to commercial building owners at the executive level. This role involves managing long-term customer relationships, achieving...


  • Irving, Texas, United States Verizon Full time

    About the Role:We are seeking a highly experienced Senior Director of Cybersecurity Sales to lead our practitioner-based sales model, driving revenue growth, ensuring profitability, and promoting continuous innovation in our cybersecurity practice. As a seasoned leader, you will be responsible for building and scaling a high-performing sales team, leveraging...