Administrative Assistant to the Head of School

4 weeks ago

Huntsville, United States Kingdom Heights Prep Full time

Position Overview: 

The Administrative Assistant to the Head of School is responsible for providing high-level administrative support to the Head of School while also assisting in the management of the admissions process functions. This position requires strong organizational, communication, and interpersonal skills to effectively coordinate a variety of tasks in a fast-paced, mission-driven Christian school environment. The ideal candidate will demonstrate a commitment to excellence, confidentiality, and exceptional service to both internal and external stakeholders. 


Key Responsibilities: 


Administrative Support to the Head of School: 

  • Provide high-level administrative support to the Head of School, including managing the Head’s calendar, scheduling meetings, and prioritizing appointments. 
  • Prepare and review correspondence, reports, and documents as directed by the Head of School. 
  • Assist with the preparation of materials for meetings, events, and presentations, ensuring accurate and timely completion. 
  • Handle phone calls, emails, and inquiries on behalf of the Head of School, responding promptly and professionally. 
  • Coordinate travel arrangements, accommodations, and itineraries for the Head of School as needed. 
  • Maintain confidential files and records related to the Head of School’s office and school matters. 
  • Collaborate with other school administrative staff to ensure smooth operations. 


Admissions Support: 

  • Assist with the overall admissions process, including greeting prospective families, answering inquiries, and providing information about the school’s programs, culture, and mission. 
  • Maintain accurate records of applications, interviews, and admissions decisions. 
  • Assist in coordinating admissions events, tours, and open houses, ensuring a welcoming and informative experience for prospective families. 
  • Communicate with applicants and their families, providing regular updates and ensuring a seamless transition into the school community. 
  • Process application forms, registration, and student records in the school’s database system. 
  • Help to ensure that all admissions and enrollment materials are complete and filed in accordance with school policies and procedures. 


General Office Duties: 

  • Handle routine office tasks such as filing, photocopying, and preparing documents for distribution. 
  • Manage the school’s general email inbox, directing inquiries to the appropriate staff member. 
  • Maintain a professional and welcoming office environment for staff, students, and visitors. 
  • Assist in the coordination of school events, including chapel services, parent meetings, and community outreach activities. 
  • Perform other duties as assigned by the Head of School or school administration. 


Qualifications: 

Education:

High school diploma required; Associate’s degree or higher preferred. 


Experience:

At least 2 years of administrative experience, preferably in a school or educational setting. Experience with admissions or registrar functions is a plus. 


Skills: 

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. 
  • Familiarity with student information systems (SIS) and database management. 
  • Strong organizational and time management skills. 
  • Ability to multitask and manage competing priorities effectively. 
  • Excellent written and verbal communication skills. 
  • High level of discretion and the ability to handle sensitive and confidential information. 


Personal Qualities: 

  • Commitment to the mission and values of the school, including Christian principles and a desire to work in a faith-centered environment. 
  • Strong interpersonal skills with a positive and professional demeanor. 
  • Attention to detail and a passion for excellence in all tasks. 


Reporting Structure: 

  • Reports directly to the Head of School. 
  • Collaborates closely with the Admissions Department. 


Work Environment: 

  • Full-time, in-office position during regular school hours, with occasional evening or weekend responsibilities for school events or projects. 


  • Administrative Assistant Athletics

    5 months ago

    Huntsville, United States Huntsville Independent School District Full time

    Job Title: Administrative Assistant Athletics Reports to: Director of Athletics Wage/Hour Status: Non-exempt Dept./School: Huntsville High School - Athletics Pay Grade: Clerical-Paraprofessional/Level 3 (220 days) Date Revised: January 2017 Primary Purpose: Support Athletic department with basic accounting data entry, reception duties, sports ticket sales...

  • Assistant Chief School Financial Officer

    3 weeks ago

    Huntsville, United States Alabama Department of Education Full time

    Job Title Assistant Chief School Financial Officer Job Code DM-115 Job Grade AA/00 Job Goal To assist the Chief School Financial Officer (CSFO) with the financial management system ensuring the proper accountability for funds administered by a local board of education and its schools. To provide effective leadership direction and oversight in developing,...

  • Administrative Assistant

    1 week ago

    Huntsville, United States Top Secret Clearance Jobs Full time

    About the job Administrative Assistant Top Secret Clearance Jobs is dedicated to helping those with the most exclusive security clearance find their next career opportunity and get interviews within 48 hours. Welcome to the MOMENTUM Family! MOMENTUM is not just our company name; it is the highest value we deliver to our customers. We are a rapidly growing...

  • Administrative Assistant

    3 weeks ago

    Huntsville, United States RAI Technologies Full time

    We are looking for a highly organized and efficient Administrative Assistant to support our dynamic team. The ideal candidate will have the capability to handle a variety of tasks simultaneously, including running errands, conducting research, and coordinating meetings. This role is crucial for ensuring smooth day-to-day operations and providing support to...

  • Administrative Assistant

    1 month ago

    Huntsville, United States MOMENTUM Full time

    Welcome to the MOMENTUM Family!MOMENTUM is not just our company name; it is the highest value we deliver to our customers. We are a rapidly growing technology solutions company delivering innovative technology, engineering, and intelligence solutions across the DoD sector. The efforts of our high-capacity team ultimately strengthen our Nation and the...

  • Administrative Assistant

    4 weeks ago

    Huntsville, Alabama, United States Momentum Full time

    Job OverviewMomentum is seeking an experienced Administrative Assistant to join our team. As a key member of our support staff, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesCoordinate and manage schedules, calendars, and appointments for executive managementPrepare and maintain...

  • Head Athletic Trainer

    1 month ago

    Huntsville, Alabama, United States Alabama A&M University Full time

    Job SummaryThe Head Athletic Trainer is responsible for overseeing the athletic training program at Alabama A&M University. This includes supervising assistant athletic trainers, graduate assistant athletic trainers, and student aides, as well as coordinating their schedules. The successful candidate will provide athletic training services for all 16...

  • Administrative Post Office Specialist

    4 weeks ago

    Huntsville, Alabama, United States Texas Department of Criminal Justice Full time

    Job Summary:The Texas Department of Criminal Justice is seeking a highly skilled Administrative Post Office Specialist to join our team. As an Administrative Post Office Specialist, you will be responsible for providing administrative support to our post office operations.Responsibilities:Provide administrative support to post office operations, including...

  • Administrative Assistant

    7 days ago

    Huntsville, United States Sabre Systems Full time

    ResponsibilitiesSabre is currently hiring for an Administrative Assistant to support the Program Executive Office (PEO), Aviation (AVN), Headquarters (HQ) located at Redstone Arsenal in Huntsville, Alabama. The selected candidate will need to be a self-starter who has a can-do attitude with the ability to learn new procedures and lingo quickly. The...

  • Administrative Assistant

    3 weeks ago

    Huntsville, United States System Studies & Simulation Full time

    S³, Inc. is a rapidly growing woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The S³, Inc. staff is 70% veterans. The company...

  • Library Assistant

    3 months ago

    Huntsville, United States Windham School District Full time

    Job Title: Library AssistantWage/Hour Status: NonexemptPay Group: P20 Salary PlanPrimary Purpose: Serve as instructional resource and materials specialist to principals, teachers, and incarcerated students. Assist with developing, maintaining, and organizing library materials and equipment. QualificationsEducation/Certification/Experience: Bachelor's degree...

  • Physical Education Assistant

    4 weeks ago

    Huntsville, Alabama, United States Alabama Department of Education Full time

    Job Summary:The Physical Education Aide will assist in the planning and implementation of physical education activities for students. This role will work closely with the physical education teacher to prepare classroom materials, develop activities, and conduct activities with individuals and small groups.Responsibilities:Assist in daily and long-range...

  • Administrative Assistant

    2 weeks ago

    Huntsville, United States ProCleared LLC Full time

    This contractor shall support the Missile Defense Agency's (MDA) mission to develop, test, and field an integrated, layered Missile Defense System (MDS) to defend the United States (U.S.), its deployed forces, allies, and friends against all ranges of enemy ballistic missiles in all phases of flight. Justify, acquire, and sustain the human and financial...

  • Administrative Assistant

    2 weeks ago

    Huntsville, United States ProCleared LLC Full time

    This contractor shall support the Missile Defense Agency's (MDA) mission to develop, test, and field an integrated, layered Missile Defense System (MDS) to defend the United States (U.S.), its deployed forces, allies, and friends against all ranges of enemy ballistic missiles in all phases of flight. Justify, acquire, and sustain the human and financial...

  • Executive Administrative Assistant

    3 weeks ago

    Huntsville, United States ProCleared LLC Full time

    The contractor shall support the Missile Defense Agency's (MDA) mission to develop, test, and field an integrated, layered Missile Defense System (MDS) to defend the United States (U.S.), its deployed forces, allies, and friends against all ranges of enemy ballistic missiles in all phases of flight. Justify, acquire, and sustain the human and financial...

  • Administrative Assistant

    1 month ago

    Huntsville, Alabama, United States FEDSYNC Full time

    Job OverviewFedSync is seeking highly skilled General Clerks/Secretaries (Levels II & III) to provide exceptional support services at NASA. As a key member of our team, you will be responsible for managing office operations, ensuring seamless communication, and maintaining a high level of professionalism.Key Responsibilities:Manage incoming calls and...

  • Administrative Coordinator

    4 weeks ago

    Huntsville, Alabama, United States MOMENTUM Full time

    Job Title: Administrative AssistantWelcome to MOMENTUM, a rapidly growing technology solutions company delivering innovative technology, engineering, and intelligence solutions across the DoD sector.We are a high-energy, high-growth team that values diversity and unique collaboration. As an Administrative Assistant, you will play a crucial role in supporting...

  • Administrative Assistant AR AP Invoices

    3 weeks ago

    Huntsville, United States GA Recuiters Full time

    Administrative Assistant to Assist with Accounts Receivable and Accounts Payable Verify Invoices, Purchase Orders Friendly and Business Casual Attire FREE Blue Cross Blue Shield Insurance Paid by Company Paid Bi-Weekly 2 FREE Catered Lunches a Week As Needed: Make Copies, Backup Answering Phones and Transferring Calls

  • Medical Assistant

    3 weeks ago

    Huntsville, Alabama, United States Local Medical Facility Full time

    Job DescriptionLocal Medical Facility is seeking a skilled Medical Assistant to provide clinical and administrative support to our healthcare team.Key Responsibilities:Prepare patients for exams and treatments, including taking vital signs and documenting information in the Electronic Medical Record (EMR).Assist healthcare providers in exam rooms and perform...

  • Protocol Administrative Assistant

    3 weeks ago

    Huntsville, United States ProCleared LLC Full time

    This contractor shall support the Missile Defense Agency's (MDA) mission to develop, test, and field an integrated, layered Missile Defense System (MDS) to defend the United States (U.S.), its deployed forces, allies, and friends against all ranges of enemy ballistic missiles in all phases of flight. Justify, acquire, and sustain the human and financial...