Administrative Assistant

2 months ago


Huntsville, United States RAI Technologies Full time

We are looking for a highly organized and efficient Administrative Assistant to support our dynamic team. The ideal candidate will have the capability to handle a variety of tasks simultaneously, including running errands, conducting research, and coordinating meetings. This role is crucial for ensuring smooth day-to-day operations and providing support to upper management.

Key Responsibilities:

  • Run errands for the office as needed, demonstrating reliability and time management skills.
  • Multi-task and pivot between various tasks as required, maintaining flexibility and efficiency.
  • Conduct accurate research and document information, ensuring the reliability of data and reports.
  • Coordinate and facilitate both internal and external meetings, including preparing agendas, taking detailed minutes, and following up on action items.
  • Provide administrative support to upper management, including but not limited to scheduling, correspondence, and managing specific requests.
  • Handle ad-hoc tasks and projects with a proactive approach, assisting various departments as needed.
  • Assist in the planning and execution of company events and meetings.
  • Maintain confidentiality of sensitive information and documents.
  • Electronic uploading and management of documents

Required Skills:

  • Strong organizational and planning skills in a fast-paced environment.
  • Excellent time management skills and ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Reliable transportation and good driving record

Optional Skills:

  • Experience with office management software like ERP, CRM, etc.
  • Basic bookkeeping and/or project management experience.
  • Familiarity with online meeting tools such as Zoom or Microsoft Teams.

This role is perfect for a self-motivated individual who thrives in a dynamic environment and is looking to play a key role in the administrative backbone of our organization. If you are a multitasker with a can-do attitude and excellent communication skills, we would love to hear from you.

As part of our commitment to employee development and recognition, we conduct initial performance reviews for all new hires within 30 to 60 days of their start date. This review process is designed to assess early contributions, provide valuable feedback, and identify areas for growth. For those demonstrating exceptional performance and a strong alignment with our organizational values and goals, there may be opportunities for salary increases or other forms of recognition. We believe in rewarding hard work and dedication, and these early reviews play a crucial role in fostering a culture of achievement and continuous improvement.



  • Huntsville, United States Sigmatech Full time

    Job Descriptions: Sigmatech is seeking an Administrative Assistant in Huntsville, AL. In this position, the administrative assistant will provide support in distributing incoming and outgoing correspondence, photocopying, maintaining office files, ordering office supplies, preparing various forms and correspondence, answering telephones, and making travel...


  • Huntsville, Alabama, United States Brooks Homehealthcare Full time

    Job Overview:We are seeking an experienced Administrative Assistant to join our team at Brooks Homehealthcare. As a key member of our staff, you will provide exceptional customer service and administrative support to ensure the smooth operation of our office.Responsibilities:Answer phones, assist customers with questions, and direct calls.Process incoming...


  • Huntsville, Alabama, United States Huntsville Psychotherapy & Counseling Services Full time

    Job OverviewWe are seeking an administrative professional to provide support services in our office. As a dynamic and growing multidisciplinary private practice, Huntsville Psychotherapy and Counseling Services, LLC offers a unique opportunity for individuals to contribute their skills and experience to our team.The ideal candidate will have excellent...


  • Huntsville, United States Lockheed Martin Full time

    **Description:** The coolest jobs on this planet... or any other... are with Lockheed Martin Space\. **The THAAD Program is seeking an Executive Assistant to join our mission in Huntsville, AL\!** In this role you will provide administrative support to the Sr Program Managers for USG Weapon System Development and THAAD Post\-Production on the THAAD...


  • Huntsville, United States Lockheed Martin Corporation Full time

    Description:The coolest jobs on this planet… or any other… are with Lockheed Martin Space. The THAAD Program is seeking an Executive Assistant to join our mission in Huntsville, AL! In this role you will provide administrative support to the Sr Program Managers for USG Weapon System Development and THAAD Post-Production on the THAAD Leadership team in...


  • Huntsville, United States WellStone Full time

    This position provides receptionist and administrative support duties of moderate complexity for the Executive Team. Knowledge of Microsoft Office and proficiency with computer applications is required, along with customer service experience. Prepares and edits written products using independent judgment in content and style and manages tasks associated with...


  • Huntsville, United States Chenega Corporation Full time

    OverviewChenega is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Huntsville, AL. The ideal candidate will possess a Top Secret (TS) clearance and have a strong background in administrative support. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and maintaining...


  • Huntsville, Alabama, United States Engenix Full time

    Job DescriptionThe Business Administration Assistant role at Engenix is a fantastic opportunity to gain hands-on experience in a fast-paced office environment.As an Administrative Support Specialist, you will be responsible for performing clerical duties, maintaining files, and organizing documents. You will also assist in preparing information and research...


  • Huntsville, United States Chenega Corporation Full time

    Overview Chenega is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Huntsville, AL. The ideal candidate will possess a Top Secret (TS) clearance and have a strong background in administrative support. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and maintaining...


  • Huntsville, Alabama, United States QinetiQ U.S. Full time

    Job Title: Administrative Executive AssistantEstimated Salary: $90,000 - $110,000 per yearAbout the Role: QinetiQ U.S. is seeking a highly skilled and experienced Administrative Executive Assistant to support senior DoD leaders within a major DoD Acquisition Agency.Responsibilities:Manage executive office according to agency policy, including telephone...


  • Huntsville, United States Sabre Systems Full time

    ResponsibilitiesSabre is currently hiring for an Administrative Assistant to support the Program Executive Office (PEO), Aviation (AVN), Headquarters (HQ) located at Redstone Arsenal in Huntsville, Alabama. The selected candidate will need to be a self-starter who has a can-do attitude with the ability to learn new procedures and lingo quickly. The...


  • Huntsville, Alabama, United States FEDSYNC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide general office support services at NASA. The ideal candidate will have a solid understanding of office procedures, organizational programs, and relevant software tools.Key Responsibilities:Manage incoming calls and correspondenceSchedule appointments and...


  • Huntsville, United States System Studies & Simulation Full time

    S³, Inc. is a rapidly growing woman-owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistic services to U.S. Department of Defense, other U.S. Government agencies, and Partner Nation militaries, co-located with Government requirements. The S³, Inc. staff is 70% veterans. The company...


  • Huntsville, United States Top Secret Clearance Jobs Full time

    About the job Administrative Assistant Top Secret Clearance Jobs is dedicated to helping those with the most exclusive security clearance find their next career opportunity and get interviews within 48 hours. Welcome to the MOMENTUM Family! MOMENTUM is not just our company name; it is the highest value we deliver to our customers. We are a rapidly growing...


  • Huntsville, United States Chenega Corporation Full time

    Summary Chenega is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Huntsville, AL. The ideal candidate will possess a Top Secret (TS) clearance and have a strong background in administrative support. Responsibilities include managing schedules, coordinating meetings, handling correspondence, and maintaining...


  • Huntsville, United States ProCleared LLC Full time

    This contractor shall support the Missile Defense Agency's (MDA) mission to develop, test, and field an integrated, layered Missile Defense System (MDS) to defend the United States (U.S.), its deployed forces, allies, and friends against all ranges of enemy ballistic missiles in all phases of flight. Justify, acquire, and sustain the human and financial...


  • Huntsville, United States Prolim Global Full time

    [PROLIM (www.prolim.com) is currently seeking Administrative Assistant 3 for one of our top Client for Location: Huntsville, ALQualified candidates can directly send your u.... Learn More


  • Huntsville, United States Chipton Ross Inc. Full time

    Job DescriptionJob DescriptionChipton-Ross is seeking an Executive Administrator level 4 for a contract opportunity in Huntsville, AL.RESPONSIBILITIES:This position will report directly to the Missile Defense Senior Director and General Manager and provide overall executive administrative support for Missile Defense Program team in our Huntsville...


  • Huntsville, Texas, United States Sam Houston State University Full time

    About Us: As a leading institution, Sam Houston State University is dedicated to providing exceptional academic and support services to our students. We are committed to creating a dynamic and inclusive environment that fosters growth and success.Job Summary: We are seeking an organized and detail-oriented Administrative Assistant to join our team in...


  • Huntsville, Texas, United States Sam Houston State University Full time

    Job Title: Administrative Assistant - Student EmployeeWe are seeking a highly motivated and detail-oriented Administrative Assistant to support the Athletics department at Sam Houston State University.About the JobThis is a student employee position that requires a strong work ethic, excellent communication skills, and the ability to work independently in a...