Administrative Assistant

1 month ago

Huntsville, United States Sabre Systems Full time
Responsibilities

Sabre is currently hiring for an Administrative Assistant to support the Program Executive Office (PEO), Aviation (AVN), Headquarters (HQ) located at Redstone Arsenal in Huntsville, Alabama. The selected candidate will need to be a self-starter who has a can-do attitude with the ability to learn new procedures and lingo quickly.

The Administrative Assistant will:

  • Assist management in the performance of daily operations
  • Coordinate complex calendars
    • Ability to manage day to day activities for three (3) PEO staff members
  • Set up various meetings and ensure all involved are prepared for those meetings
  • Develop strong working relationships with subordinates, peers, and management personnel and ensure all team members conduct themselves in a professional manner at all times
  • Manage, multi-task and follow up on open requests with little supervision
  • Leads all of the detailed staff coordination and communication actions for the APEO EISD within the PEO
  • Experience planning, coordinating, and communicating APEO EISD daily activities outside the PEO
  • Primary point of contact for scheduling of appointments within APEO EISD through phone calls and email
  • Prepare authorizations and process vouchers in Defense Travel System (DTS) for travel arrangements both OCONUS and domestic:
    • Apply knowledge of the appropriate forms and protocol in making reservations, and assist in the resolution of issues that arise during employee's travel ensuring that all open items are acted upon
    • Assist in executing various expenses that come in via email and other avenues and ensure that all open items are acted upon
  • Have the ability to communicate with all team members and work in a team environment
  • Have the ability and professionalism to work with senior management and others within diversified situations
  • Have the ability to work under tight deadlines and pressure and the ability to prioritize multiple tasks while staying detailed oriented

Qualifications

Requirements:

  • BA/ BS degree and five (5) years of experience is required
  • An AA/AS may be substituted for the BA/ BS when combined with a total of ten (10) years administrative experience or equivalent work experience
  • Must have experience with utilization of MS Office Suite products (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat to review and edit documents as required
  • Must have excellent written and oral communication skills
  • Working knowledge of DTS is required
  • An active DoD Secret Clearance or higher is required
  • Must be able to lift 20 lbs
  • Some Travel may be required
  • Must be a US Citizen

#LI-EN1

Overview

Sabre Systems, LLC, has been providing innovative technological solutions and services for Department of Defense, Federal Civilian, and commercial customers for more than 35 years. We support the ever-evolving areas of advanced communication technologies, cyber, systems and software engineering, and digital transformation.

With over three decades in business, we continue to uphold our small business values with a core philosophy of putting our people first. Our welcoming and inclusive culture embraces the diverse thoughts, experiences, and unique perspectives of our people, encouraging open communication and feedback at every level of our workforce. We offer a collaborative work environment, learning and development opportunities that benefit even our most seasoned technical professionals, and the support and resources needed to develop impactful solutions for our customers. Your health, happiness, and well-being are at the top of our priority list because we know your personal and professional success depends on it. Sabre offers custom-built and wide-ranging benefits that are continually enhanced to meet the evolving and diverse needs of our Sabre Pros. Join our team and contribute to our thriving, people-driven culture.

We respect the unique perspectives that a diverse workforce of minorities, women, individuals with disabilities, and protected veterans brings not only to our company, but also to our customers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability or genetic information.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor

ATTENTION CANDIDATES - EMPLOYMENT SCAMS:

False job opportunities/offers are being utilized by malicious actors to trick individuals into making financial payments or sharing sensitive personal information. If you are contacted via email, by any email that does not end with @sabresystems.com, please discard. If you are sent a job link, you are encouraged to visit www.sabresystems.com directly to apply. Note: Sabre will never request a payment related to a job opportunity or extend a job offer prior to an interview.

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