Financial Director

About CIELO (Centro Integral Educativo de Olympia) is a nonprofit organization whose mission is to promote community, self-sufficiency, and leadership of the Latinx population in the South Puget Sound area by providing educational, mental health, social services, and cultural activities.

CIELO was founded in 1996 by a group of dedicated Latinas determined to address the need for access to mental health and social services in Spanish by Latinx immigrants in the region. Since then, CIELO has expanded its services and outreach to include Thurston, Lewis, and Mason County, providing hope to a vulnerable and underserved population.

CIELO serves a culturally vibrant Latinx community in Thurston, Lewis, and Mason Counties of Washington State. Our resolute team seeks a culturally competent and focused individual that will move CIELO forward in a collaborative and culturally relevant way for both the team and our community.

CIELO intends to educate, empower, and connect people with the resources they need to create better lives for themselves and their families. More than a resource center, CIELO is a hub for the community, where people form strong bonds with other immigrants, our staff, and the over 150 volunteers who make our work possible.

CIELO has grown in response to an ever-increasing need for our services by Spanish, Mam, and Qanjobal-speaking families.

CIELO is looking for a dynamic leader to take an organization poised for growth to the next level. If you share in our passion for CIELO’s mission, the community we serve, and have nonprofit leadership and management experience, and are ready to guide our dedicated staff, we welcome your application

We'd like to hear from you, if your purpose, passion, and expertise align with our vision, mission, and values in the primary functions of this role. This position is open until filled.

The Financial Director oversees the finance department. Responsibilities include, directing and managing finances, finance operations and administration to support CIELO’s short-and-long-term strategic goals. The Financial Director reports to the Executive Director, works in partnership with the ED and leadership team, and supervises one accounting staff. 

Please note, relevant combinations of experience and higher education including lived, volunteer (paid or unpaid), or professional, that demonstrates the ability to perform the work, will be considered.

Key Responsibilities & Capabilities: Financial Management:

• Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.
• Work with staff and board to develop/implement program and organizational budgets. Provide input and data regarding annual finance planning/budgeting processes and to the annual operating budget.
• Prepare monthly profit/loss, balance sheet, and cash flow financial statements.
• Monitor, interpret and present financial results of operations and programs each month.
• Serve as financial liaison with the board, providing financial reports.
• Coordinate the annual audit with an independent CPA and prepare and review the IRS 990 form and federal state tax regulations.
• Under the direction of the Executive Director, ensure that the organization remains in compliance with all federal, state, and local financial regulations. Oversee licensing, Secretary of State reporting, and reporting requirements are up to date annually. (Cage Code, Business License, etc.)
• Create and maintain excellent financial controls, policies, and procedures including payroll, internal controls, budgets, benefits PTO accrual and retirement plans, and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting, and general ledger accounting entries.
• Work with the management team for timely grant proposals and grant report submissions. Manage financial and accounting services & staff and provide direction in the preparation of financial statements, including grant expense tracking and grant reporting for governmental and private grants.
• Oversee daily accounting functions using QuickBooks, including Account Receivables, Accounts Payable, and bi-weekly payroll, including quarterly and annual payroll reports.
• Maintain strong internal control procedures as indicated by CIELO Financial Policies and Procedures as well as contract and Generally Accepted Accounting Principles (GAAP).
• Serve as fiscal liaison to Authorizers, Counties, State and Federal Agencies.
• Monitor cash position, flow and bank reconciliations financial statements, and cost allocations.
• Work with management to ensure daily cash intakes are properly recorded and deposited promptly according to internal controls.

Policy Development & Strategic Planning:

• Participate in strategic planning with CIELO Senior Leadership Team and the Board of Directors.
• Develop, revise and maintain current financial policies and procedures that meet or exceed current GAAP standards.
• Advise, assist, manage in support of a financially healthy organization.
• Support staff training by ensuring that employees are aware of budget approvals prior to attending training. The current supervisor and ED are signing off on relevant and on time training that enhances their current skills and abilities

Leadership 

Capacity to mentor with integrity, high emotional intelligence, coach and lead people with grace and dignity by being an active listener, respectful and compassionate in your inactions with others. Connect authentically to staff both individually and in large groups; capacity to enforce accountability with humility; ability to develop and empower staff as leaders, commitment to practicing cultural humility, while exercising competency and relevancy. Embody professionalism, accountability, and follow-through. 

Integrity 

Uphold the highest standards of professional and ethical behavior and boundaries. Respect the privacy of colleagues and staff in private conversation. Communicate honestly. Be trustworthy. Take responsibility for our own actions. 

Stewardship 

Practice careful stewardship of public and private financial and environmental resources. Honor the responsibility of service to our community and people.  

Data Driven & Outcome Based 

Contributes to demonstrating CIELO return on investment of donors, volunteers, funders, and grantors. 

Required Qualifications:

• The successful applicant will at minimum hold a bachelor’s degree or equivalent experience in accounting, business, finance, or a related field, and an education including accounting courses and training regarding the use of GAAP.
• At least 5 years of experience that includes oversight and development of staff, and fiscal policies, or
• The ideal candidate has 5+ years’ experience at minimum working directly in accounting with increasing responsibilities and significant leadership experience.
• Proficiency in Office 365 programs, QBox, Sales Force, data management, Melio, Gusto, and QuickBooks nonprofit.
• Advanced QuickBooks and accounting knowledge base with a minimum of 5 years of experience in daily functions
• Other combinations of education and experience that demonstrate the knowledge, skills, and abilities required to perform the job will be considered.

Desired Qualifications:

• CPA preferred.
• Prior 501 (c) 3-and or nonprofit accounting experience highly preferred.
• Knowledge of administrative, Human Resources, and clerical procedures
• Strong written and verbal communication skills including written reporting, professional level ability to translate financial reporting into written form.
• Able to engage successfully with diverse populations including key community leaders, partners, contractors, employees, and those we serve.
• Workers’ compensation experiences.

How to Apply:

Still Interested? We would love to hear from you To apply, simply follow the directions on Indeed/LinkedIn or simply send your resume and letter of interest highlighting how you meet the qualifications for this role to Ava McGee, HR@cieloprograms.org 

For questions about this recruitment or to request reasonable accommodation in the application process, please e-mail Ava McGee, HR@cieloprograms.org 

CIELO is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  

To provide equal employment and advancement opportunities to all individuals, employment decisions at CIELO will be based on qualifications, and abilities. CIELO will not tolerate discrimination in employment or personnel practices including the advertisement of positions, recruitment, selection, promotion, demotion, transfer, disciplinary action, layoffs, or termination. These activities shall be conducted without regard to race, creed, color, religion, marital status, sex, sexual preference, national origin, age, disability, or any other characteristic protected by law. 

This position is exempt from Civil service.