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Executive Assistant

1 month ago

Hilliard, United States Vaco Full time
Key Responsibilities:
  • Schedule Management: Efficiently manage the President's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
  • Meeting Coordination: Prepare agendas, compile necessary digital materials, and ensure timely communication and follow-up for all meetings. Attend meetings as needed to take minutes and provide summaries.
  • Organizational Support: Maintain an organized system for tracking tasks, projects, emails and other communications. Assist with prioritizing and managing daily activities.
  • Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality. Ensure all business matters are managed securely.
  • Communication: Serve as the primary point of contact for the internal administrative team, providing communication on matters pertaining to the President. Draft and manage email correspondence, reports, and presentations.
  • Administrative Tasks: Perform general administrative duties, including filing and data entry, and. Support other executive team members as needed.
  • Problem Solving: Anticipate the needs of the President and proactively address potential issues. Provide solutions to improve efficiency and effectiveness.
Qualifications:
  • Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably with C-suite level executives.
  • Education: Bachelor's degree in business administration, Management, or a related field preferred.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • High level of discretion and confidentiality.
  • Ability to work independently and as part of a team.
  • Excellent problem-solving and decision-making capabilities.
  • Personal Attributes: Professional demeanor, proactive attitude, and the ability to thrive in a fast-paced environment.