Front Desk Receptionist

2 days ago

Boston, United States Capstone Technology Resources, Inc. (Capstone) Full time

Contract-to-hire role for an onsite (5 days/week) Corporate Concierge/Receptionist for a global SaaS (software) firm located at 23 Drydock in Boston.

Sorry, no third parties. Must be able to become Capstone's W2 employee from the start of the engagement.


Job Posting ID:ADSKJP00008063

  • Minimum years of experience: 1-3 years
  • In office 5 days a week
  • Location: 23 Drydock Ave, Boston, MA 02210
  • Note: Contract-to-hire
  • We offer medical, dental and a Roth IRA, and contribute up to $250/month toward the medical premium you'll select in our Plan (many plans available).


PURPOSE:

Our receptionist/concierge is responsible for providing superior customer service to our clients, visitors, and employees.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Maintain professional appearance of building lobby and reception area.

• Ensure meeting rooms serviced appropriately prior to meetings/events and assist with large events set up, room reservation, planning, and execution.

• Coordinate with build space manager and ensure liability waivers are signed and recorded before entering the Tech center.

• Receive/ distribute mail and perform shipping functions for facility.

• Function as a liaison between event coordinators, customers, vendors, and visitors.

• Support, manage visitor tours and function as an ambassador to event coordinators.

• Create new access badges (all types) and assist visitors for meetings.

• Ability to demonstrate excitement and pride to be part of our team.

• Professionally manages all phone calls and routes callers and answers questions in a timely and courteous manner.

• Manage card key access and/or photo ID system for building and grant access to employees.

• Maintains security requirements by ensuring visitors and contractors sign visitor log and by distributing guest badges.

• Alerts Security or Facilities staff of any disturbances or potentially issues.

• May function as point of contact in case of an emergency or disaster, coordinating with Facilities staff.

• Coordinate taxi service, van service or contracted bus service for large meeting and events.

• Assist with events for company within the Conference Business Center and executive conference room which include room reservation, meeting preparations, and planning.

• Uses company intranet to look up employees’ contact information.

• Communicate with employees on site-specific issues.

• Generate purchase orders using Ariba and manage expense in concur.

• Distributes all outbound mail in time for daily departure by courier or USPS. Manages international shipping function and becomes familiar with relevant shipping rules and regulations.

• Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution.

• Responsible for corporate transportation program which includes shuttles, Building parking, Garage Parking, and taxi service.


JOB REQUIREMENTS

• Minimum high school diploma or GED

• Multi-tasking skills

• Concierge/Front desk reception experience between 1-3 years

• Professional appearance and demeanor

• Energetic and detailed-oriented

• Basic computer knowledge, i.e., MS Word, Excel, SharePoint a Plus

• Customer Service experience

• Organization is necessary for someone in this position.

• Ability to pass a comprehensive background check.

• Problem solving: Concierges face all kinds of problems and issues and must readily solve these to the satisfaction of guests.

  • Receptionist

    3 days ago

    Boston, United States The Judge Group Full time

    Position Title: Receptionist / Front desk manager Required Skills: mandatory: Office manager or front desk manager exp required Duration: 12/02/2024 to 03/01/2025Location: Boston MA USA 02115 100% onsiteWork Schedule: 40 hours/week (5 days a week - Monday through Friday 8:30am-5:30pm) • Location: 100% onsite • Duration: 3 months - Is there potential for...

  • Front Desk Coordinator

    1 month ago

    Boston, Massachusetts, United States AirSculpt Full time

    Job SummaryWe are seeking a highly skilled and organized Front Desk Receptionist to join our team at AirSculpt. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing patient appointments, and maintaining accurate medical records.Key ResponsibilitiesWelcome patients to the practice and ensure a...

  • Front Desk Coordinator-Multiple Sites

    4 weeks ago

    Boston, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking a Front Desk Coordinator-Multiple Sites to join our team in Jamaica Plain, Massachusetts. In this role, you will be tasked with managing customer interactions, handling administrative duties, and providing excellent customer service. This position offers a short term contract employment...

  • Front Desk Representatives

    1 day ago

    Boston, United States Ophthalmic Consultants Of Boston Full time

    Ophthalmic Consultants of Boston is seeking a Front Desk Representative to join our team. Must be a dependable and motivated team player who is professional, organized, and enjoys working in a fast-paced medical environment. This person would be scheduled to work in our office. We have an opening for full time Monday-Friday between 7:00 am 5:30 pm....

  • Welcome Desk Receptionist

    3 months ago

    Boston, United States Roxbury Tenants of Harvard Full time

    Join the vibrant community at Roxbury Tenants of Harvard Association, Inc. (RTH), a pioneering 501(c)(3) non-profit dedicated to providing high-quality housing and comprehensive human services. Established in 1969 by local residents and Harvard University students, RTH fosters a culturally rich and inclusive environment in the Mission Hill neighborhood of...

  • Front Desk Coordinator

    1 month ago

    Boston, Massachusetts, United States AirSculpt Full time

    Job SummaryWe are seeking a highly skilled and organized Front Desk Receptionist to join our team at AirSculpt. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a positive experience for all visitors to our practice.Main ResponsibilitiesWelcome patients to the practice and provide a warm...

  • Front Desk Coordinator

    4 weeks ago

    Boston, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are on the lookout for a Front Desk Coordinator based in South Boston, Massachusetts. This role involves administrative support tasks, handling of phone calls, and customer service in the industry. This role offers a short term contract employment opportunity.Responsibilities:• Efficiently manage incoming calls, including...

  • Front Desk Receptionist

    4 weeks ago

    Boston, United States ACL Digital Full time

    Title: Receptionist Job id : HUJP00009913 Duration: 3 Months Contract Location: Boston, MA 02115 Pay Rate: $28.00/hr on w2 the work schedule is 100% onsite 40 hours a week (Monday through Friday). The duration is 3 months with no conversion, the position is covering a father that will be on Paternity leave and returning soon. Top technical skills are...

  • Full Time Receptionist

    4 weeks ago

    Boston, United States Bear Mountain Health Care Full time

    We are looking for a friendly, upbeat, reliable Full Time (8a-4:30p Mondays though Friday) Front Desk Receptionist to be the first point of contact to represent our amazing long term healthcare facility at Long Term Healthcare. WORK EXPERIENCE REQUIREMENTS: Experience: At least (2) year experience working with a multi-phone system. Preferably in a nursing...

  • Front Desk Receptionist

    4 weeks ago

    Boston, United States ACL Digital Full time

    Title: ReceptionistJob id : HUJP00009913Duration: 3 Months ContractLocation: Boston, MA 02115Pay Rate: $28.00/hr on w2the work schedule is 100% onsite 40 hours a week (Monday through Friday). The duration is 3 months with no conversion, the position is covering a father that will be on Paternity leave and returning soon. Top technical skills are –...

  • Front Desk Receptionist

    4 weeks ago

    boston, United States ACL Digital Full time

    Title: ReceptionistJob id : HUJP00009913Duration: 3 Months ContractLocation: Boston, MA 02115Pay Rate: $28.00/hr on w2the work schedule is 100% onsite 40 hours a week (Monday through Friday). The duration is 3 months with no conversion, the position is covering a father that will be on Paternity leave and returning soon. Top technical skills are –...

  • Front Desk Receptionist

    4 weeks ago

    boston, United States ACL Digital Full time

    Title: ReceptionistJob id : HUJP00009913Duration: 3 Months ContractLocation: Boston, MA 02115Pay Rate: $28.00/hr on w2the work schedule is 100% onsite 40 hours a week (Monday through Friday). The duration is 3 months with no conversion, the position is covering a father that will be on Paternity leave and returning soon. Top technical skills are –...

  • Receptionist

    3 weeks ago

    Boston, United States Boston Partners Global Investors, Inc. Full time

    Position:Receptionist Report to:Director of Human ResourcesLocation:Boston, MA (Full Time In Office) Company Summary: Boston Partners is a global investment advisor with $107 billion in AUM and a longstanding reputation for superior client service.The organization is a premier provider of value equity investment products that are firmly rooted in...

  • Front Desk Manager

    2 weeks ago

    Boston, United States MSCCN Full time

    Additional Information Available Overnight Shift Job Number 24181094 Job Category Rooms & Guest Services Operations Location Sheraton Boston Hotel, 39 Dalton Street, Boston, Massachusetts, United States Schedule Part-Time Located Remotely? N Relocation? N Position Type Management JOB SUMMARY Entry level management position that is responsible for leading and...

  • Front Desk Agent

    2 weeks ago

    Boston, United States Courtyard by Marriott Full time

    Courtyard by Marriott - JobID: 52D9F063ADD4BA5D03162DDDBF23F6D0 [Guest Service / Concierge] As a Front Desk Agent at Courtyard by Marriott, you'll: Greet guests warmly and provide exceptional customer service; Check guests in and out efficiently, ensuring accuracy of information; Handle guest inquiries and resolve complaints promptly and professionally;...

  • Front Desk Coordinator

    4 weeks ago

    Boston, Massachusetts, United States MASHPOINT LLC Full time

    Job Title: Front Desk CoordinatorJob Summary:We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at MASHPOINT LLC. As a Front Desk Coordinator, you will be responsible for providing exceptional customer service, greeting customers, and routing calls to the appropriate departments.Key Responsibilities: Provide...

  • Front Desk Manager

    1 month ago

    Boston, United States Marriott Full time

    Additional Information PM and Overnight shifts Job Number 24158728 Job Category Rooms & Guest Services Operations Location The Westin Copley Place Boston, 10 Huntington Ave, Boston, Massachusetts, United States Schedule Full-Time Located Remotely? N Relocation? N Position Type Management JOB SUMMARY Assists the Front Office Manager in administering front...

  • Receptionist/Front Desk

    4 weeks ago

    Boston, United States BCForward Full time

    Job DescriptionJob DescriptionPosition Title: ReceptionistLocation: Boston, MA 02111Shift Timing: Mon Friday 40.00 Hours Per WeekAnticipated start date: 1-2 WeeksDuration: 7+ Months contract and the possibility to be extended the contract.Pay Rate: $16 - $18.90 on W2Description:Receptionist using the five-9 telephone system for routing multidepartment...

  • Front Desk Representative

    4 weeks ago

    Boston, Massachusetts, United States Club Quarters Full time

    Job SummaryAs a Front Desk Agent at Club Quarters, you will be responsible for providing exceptional customer service to all guests while handling the front desk's responsibilities and other duties as requested by the Senior Guest Service Manager. This is a full-time position with flexible scheduling.Key Responsibilities Provide professional and efficient...

  • Front Desk Agent

    1 month ago

    Boston, United States AccorHotel Full time

    The Front Desk Agent welcomes and registers guests presents statements and collects payment for departing guests. They also communicate with housekeeping maintenance and guest services to fulfill guest requests. Front Desk Agents select and block rooms for arriving guests book same day reservations preregister guests as required and sometimes escort guests...