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Office Coordinator

3 months ago

Boca Raton, United States Normandy Insurance Company Full time

Position Overview:

We are seeking a motivated and personable Office Coordinator and Executive Assistant Specialist to join our team in Boca Raton, FL. In this multifaceted role, you’ll be the first point of contact for our guests, manage the daily operations of our office, and provide executive support. You will also assist with clerical tasks across various departments, offering a unique opportunity to learn about different aspects of the insurance industry.


Key Responsibilities:

  • Receptionist Duties: Welcome visitors with a friendly demeanor, manage phone calls, and ensure a professional and inviting front desk environment.
  • Office Management: Oversee the smooth running of the office, including managing supplies, coordinating office maintenance, and organizing company events.
  • Executive Assistance: Provide high-level administrative support to our leadership team, including calendar management, meeting coordination, and travel arrangements.
  • Clerical Support: Assist various departments with clerical tasks, including data entry, filing, and document preparation.
  • Opportunity for Growth: Explore the different facets of our company and advance in the area you find most enjoyable, whether it’s HR, marketing, underwriting, claims, or another department within the organization.


What We’re Looking For (Qualifications):

  • A positive, can-do attitude with a passion for helping others.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both written and verbal.
  • A proactive approach to problem-solving and the ability to work independently.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite familiarity
  • Previous experience in a similar role is a plus, but not required. Workers' Compensation experience is preferred, but not required.


Why Join Us?

  • Growth Opportunities: We believe in investing in our employees' futures. You’ll have the chance to explore different departments and advance in your career with us.
  • Work-Life Balance: We understand the importance of balancing work with life’s other responsibilities and joys.
  • Company Culture: We’re committed to maintaining a welcoming and good-hearted workplace where everyone feels at home.
  • Competitive Salary & Benefits: We offer a competitive compensation package, including health benefits, retirement plans, and more.


About Us:

At Normandy Insurance Company, we pride ourselves on fostering a warm and welcoming environment where every team member is valued. We’re more than just an insurance company – we’re a family. We believe in nurturing growth, encouraging learning, and celebrating successes together. If you’re looking for a place where you can build a fulfilling career in a supportive and friendly atmosphere, you’ve found it