Administration Coordinator

4 weeks ago


Knoxville, United States Knoxville Museum of Art Full time

Date Posted: October 1, 2024

Job Description: Administration Coordinator

Reports to: Assistant Director of Development

Position: Part-time position, approximately 20 hours per week during regular business hours. Hourly pay range is $15-$17. Must reside in Knoxville, TN or plan to move to the area.


The Knoxville Museum of Art celebrates East Tennessee’s rich, diverse visual culture and its connections to the wider currents of world art. The KMA values diversity and inclusion in exhibitions, programs, staff, volunteers, visitors, and stakeholders; warmly welcomes and embraces all; operates ethically, responsibly, and transparently as a public trust; enhances the community’s quality of life; and strives to meet people where they are, to encourage life-long learning and engagement.


Basic & Primary Responsibilities:

This position will provide administrative support for KMA’s Development Department.

  • Process donor and member gifts, perform data entry, and assist with various correspondence
  • Produce and track invoices for individual and corporate donors
  • Assist Membership services with fulfillment and renewal processes, and maintain membership and donor files
  • Support development staff with design/production of fundraising materials to promote and thank donors, including posters, vinyl banners, recap packets, flyers, etc.
  • Assist with set-up and breakdown of special events and meetings when needed
  • Ensure confidentiality is maintained regarding all donor and proprietary information


Job Requirements:

Education: Bachelor’s degree preferred or 3-4 years in an administrative role, preferably looking for a candidate with experience working for a non-profit in development or fundraising

Interpersonal: Excellent verbal and written communication skills required. Excellent social skills are required to relate in a positive manner to staff, donors, trustees, volunteers, plus the ability to interact with the community at large, including the varying cultural and socioeconomic audiences the museum serves.

Professional: Proficiency in computer skills – Word, Outlook, Excel required. The ability to learn and adapt to the donor management system software such as Donor Perfect is required. Must be a self-starter.

TO APPLY: please provide a resume (including references) and a cover letter, via email only to mmeyers@knoxart.org.



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