Administrative Support Specialist

4 weeks ago

Knoxville, Tennessee, United States University of Tennessee Full time
Administrative Associate Job Summary

The University of Tennessee is seeking an Administrative Associate to support the Mechanical Aerospace & Biomedical Engineering department's Undergraduate Programs. The successful candidate will work closely with the Associate Head for Undergraduate Programs and other departmental staff to ensure the smooth operation of the department's administrative functions.

Key Responsibilities:
  • Timetable management, including monitoring and coordinating critical departmental deadlines.
  • Managing student registration permissions, administering Undergraduate laboratory courses, and coordinating faculty participation in campus events.
  • Gathering and organizing data related to student enrollment, achievement, and activities using University databases and resources.
  • Providing administrative support to the Associate Department Head, including handling requests to set appointments and meetings.
  • Arranging departmental and college meetings, ensuring successful meetings by evaluating room and equipment needs.
  • Ensuring MABE Department courses are correct on the timetable by comparing spreadsheets with courses offered for each semester.
  • Providing the Registrar's office with lists of cross-listed courses and courses meeting in departmental rooms.
  • Controlling registration for specific courses to ensure enrollment parity among multi-section courses.
  • Maintaining student email lists and sending out emails as requested by Department Heads.
  • Setting registration permissions for Undergraduate students, including lab courses and faculty-supervised research.
  • Assisting Senior Design coordinators with sorting students into design teams and collaborating with Graduate Programs coordinators.
  • Providing administrative support to the Associate Department Heads, including generating reports from Argos and handling requests from MABE faculty.
  • Organizing MABE participation in college-led student-focused activities, including setting up departmental displays and coordinating with the College.
  • Maintaining records of faculty participation in commencement and renting faculty regalia.
  • Serving as the first point-of-contact for prospective student families, tours, summer programs, and other departmental visitors.

Requirements and Skills:
  • Associate's degree and 2 years of office experience or 4 or more years of office/administrative experience.
  • Ability to work independently and as a member of a team.
  • Proficient in Microsoft Office.
  • Strong time management skills.
  • Excellent written and verbal communication skills.
  • Ability to interact with a diverse group of individuals.
  • Must be able to multi-task.
  • Customer service skills.
  • Preferred: Bachelor's degree, experience with Banner, IRIS, and knowledge of UT Policies, and experience in higher education.

  • Laundry Service Support Specialist

    3 weeks ago

    Knoxville, Tennessee, United States Support Full time

    "At Support, our mission is to provide top-notch care and services to our residents. As a Laundry Service Support Specialist, you will play a vital role in ensuring our residents receive the highest quality care in a safe and sanitary environment. We are committed to finding the right candidate for this position, and we believe that the ideal candidate will...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Creative Link Recruiting Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Creative Link Recruiting. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to our executives.Key Responsibilities:Support executives including calendar management, scheduling and...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Knoxville Museum of Art Full time

    Job Summary:The Knoxville Museum of Art is seeking a highly organized and detail-oriented Administrative Support Specialist to join its Development Department. As a key member of the team, you will provide administrative support for various fundraising initiatives and events.Key Responsibilities:Process donor and member gifts, perform data entry, and assist...

  • Administrative Support Specialist

    1 month ago

    Knoxville, Tennessee, United States PYA P C Full time

    Job OverviewPYA is seeking a highly skilled Administrative Support Specialist to join its team. The successful candidate will provide exceptional support to executives, ensuring seamless day-to-day operations and contributing to the firm's continued success.Key Responsibilities:Manage calendars, schedule meetings, and coordinate travel logistics for...

  • Administrative Financial Support Specialist

    3 weeks ago

    Knoxville, Tennessee, United States The Salvation Army USA Southern Territory Full time

    The Salvation Army, a renowned faith-based non-profit organization, seeks a skilled Full-Time Administrative Financial Support Specialist in Knoxville, TN, within the Kentucky - Tennessee Territory. This role comes with an attractive compensation package, including generous benefits: •PTO •Holiday Pay •Medical Insurance, Prescription, Dental, Vision,...

  • UTKCG - Administrative Support Specialist - College of Law Library

    4 weeks ago

    Knoxville, Tennessee, United States University of Tennessee Full time

    The University of Tennessee's Career Gateway is seeking a temporary Administrative Specialist to work with the College of Law Library.Through temporary assignment placements, Career Gateway offers the opportunity to work with various administrative roles, including Library and Business Operations specialists.This temporary assignment provides a chance to...

  • Cyber Security Specialist III

    4 weeks ago

    Knoxville, Tennessee, United States Total Administrative Svc Full time

    Job Summary: We are seeking a highly skilled Cyber Security Specialist III to join our team at Total Administrative Svc. As a key member of our Information Assurance team, you will be responsible for providing Information Assurance support to our systems and users, ensuring compliance with applicable military regulations, procedures, and policies.Key...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States A & B Distributors Full time

    Job OverviewA & B Distributors is seeking a highly organized and detail-oriented Administrative Assistant to join their team. The successful candidate will be responsible for providing administrative support to the staff, managing social media accounts, and assisting the bookkeeper with various tasks.Answering phones and responding to inquiriesManaging...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Community Health Systems Full time

    Job SummaryAs an Executive Assistant at Community Health Systems, you will provide administrative support to increase the executive's time for high-level responsibilities. This role involves handling various situations, maintaining confidentiality, and preparing correspondence.Key ResponsibilitiesProvide administrative support to increase executive time for...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States SR COMPANIES LLC Full time

    Job SummaryThe Administrative Assistant plays a vital role in the day-to-day operations of the community, providing administrative support to various departments as directed by the Executive Director. This includes tasks such as filing, scanning, copying, data entry, and spreadsheet maintenance.Key ResponsibilitiesAssist in the general administration of the...

  • Administrative Support Specialist

    3 days ago

    Knoxville, Tennessee, United States PrideStaff Full time

    Job Summary: We are seeking an experienced Administrative Assistant to provide support to our Director of Operations. The ideal candidate will have a strong background in data entry, filing, and supply ordering, as well as proficiency in Microsoft Office and Excel.Key Responsibilities:Assist the Director of Operations with data entry, data analysis, and...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Jackson Hewitt - 3313 Full time

    Job OverviewWe are seeking a highly skilled and customer-focused Administrative Assistant to join our team at Jackson Hewitt - 3313. As a key member of our staff, you will be responsible for providing exceptional customer service and support to our clients during tax season.Key ResponsibilitiesAnswer and make calls to clients to address their needs and...

  • District Support Specialist

    1 month ago

    Knoxville, Tennessee, United States Admiral Communities LLC Full time

    Job Title: District Support Specialist/Administrative AssistantThe District Support Specialist/Administrative Assistant plays a vital role in providing administrative and operational support to both the property management field operations and corporate office. This position is responsible for data entry, tenant communications, document management, and...

  • High-Performing Administrative Support Specialist

    3 weeks ago

    Knoxville, Tennessee, United States PYA Full time

    Job Description:PYA is seeking an experienced Executive Administrative Assistant to join its team. This dynamic role will provide high-level administrative support to executives, offering a unique blend of organizational expertise and exceptional communication skills.Responsibilities:Manage calendars, schedule meetings, and coordinate client...

  • Physical Therapist

    4 weeks ago

    Knoxville, Tennessee, United States HealthCare Support Full time

    Job Opportunity: Physical TherapistHealthCare Support is seeking a Physical Therapist for a 1-week contract in Fort Mill, South Carolina.Benefits:Immediate enrollment in Health InsuranceDental InsuranceLife InsuranceEmployee Assistance Program (EAP)Resources:Direct Access to Payroll Specialist24/7 access to Clinical ProfessionalsCareer and educational tools...

  • Cybersecurity Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Exeter Government Services LLC Full time

    Job Summary:Exeter Government Services LLC is seeking a highly skilled Cybersecurity Support Specialist to join our team. The successful candidate will provide critical support to our lead security analyst in planning and protecting employee computers and data networks.Key Responsibilities:Monitor and track all security training and education to ensure...

  • Nurse Specialist

    1 month ago

    Knoxville, Tennessee, United States HealthCare Support Full time

    Hospice Nursing Opportunity with Healthcare SupportWe are seeking a skilled and compassionate Registered Nurse (RN) to join our team as a Hospice Care Specialist. This is a local contract opportunity that requires a strong commitment to delivering high-quality patient care.Job Details:Specialty: HospiceJob Location: Knoxville, TennesseeEstimated Salary:...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Randstad Full time

    Job Summary: We are seeking a skilled File Clerk to join our team at Randstad. As a File Clerk, you will be responsible for performing various clerical tasks, including document processing, report preparation, and data retrieval and filing. You will also respond to standard inquiries and refer complex requests to appropriate staff members.Key...

  • Administrative Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States Fiber Network Services Inc Full time

    h3JobOverview/h3pFiberNetworkServicesIncisseekingadetail-orientedandproactiveAdministrativeAssistanttojoinourdynamicteaminKnoxville,TN./ppTheidealcandidatewillprovideexceptionalorganizationalandcommunicationsupporttofieldmanagersandemployees,whilemanagingbillingsubmittals,invoicing,andprocessingforsubcontractors./ppbKeyResponsibilities:/b/pulliProvideadminis...

  • Tech Support Specialist

    4 weeks ago

    Knoxville, Tennessee, United States TEKsystems Full time

    At TEKsystems, we're seeking a skilled Tech Support Specialist to join our team. This role will involve working on a wide range of projects, including new store buildouts, upgrades, and franchise conversions. The ideal candidate will have previous experience in an install technician type role, preferably travel-based. They should be comfortable working on...