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Administrative Assistant
1 month ago
Job Overview:
As a Construction Assistant at Chief of Staff KC, you will play a vital role in supporting the construction team by providing administrative assistance and ensuring the smooth operation of various projects. Your attention to detail and organizational skills will contribute to the overall success of the construction group.
Responsibilities:
- Maintain project files and ensure proper documentation control through data entry.
- Track project progress and generate monthly reports for review.
- Assist in answering queries related to projects and conduct necessary research.
- Manage project tracking systems efficiently.
- Support the Operations Manager with day-to-day tasks as required.
- Handle incoming calls, sort mail, and manage invoices.
- Prepare various documents including memos, reports, and correspondence.
- Organize filing systems and maintain records accurately.
- Coordinate conference room reservations and internal departmental support.
- Manage supply orders and oversee equipment maintenance or set-up.
- Provide clerical support for special projects as needed.
- Assist in coordinating administrative tasks for project managers.
Experience:
- High School diploma or equivalent required; some college coursework preferred.
- Minimum of three (3) years of office/clerical experience.
- Proficiency in Microsoft Word, Excel, Access, and PowerPoint is essential.
- Strong organizational skills, attention to detail, and ability to multitask effectively.
- Previous experience in the construction industry is a plus but not mandatory.