Administrative Assistant
1 month ago
Responsibilities:
- Edit and proofread routine law office correspondence and legal case matters.
- Organize and prioritize numerous tasks and complete them under time constraints.
- Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
- Problem solve, use sound judgment and works well under pressure.
- Work within deadlines and effectively handle stress.
- Establish effective working relationships and appropriately interact with others.
- Complete check request forms.
- CLE tracking, renewing subscriptions/memberships, enrollment in conferences, etc.
- Make travel arrangements for attorneys; complete and submit expense reports.
- Schedule meetings, depositions and court reporters. Perform all planning (shared responsibility with Legal Secretary) including; scheduling, reserving conference rooms, arranging video and teleconferencing support, ordering food and beverages, and provides reference materials to the attendees.
- Submits marketing expense requests/sponsorship forms.
- Enters new contacts into CRM system and adds contacts to relevant mailing lists.
- Receives, screens and transmits telephone calls to attorneys and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for attorneys (shared responsibility with Legal Secretary).
- Enters Intapp Time Entry reporting.
Requirements
- 1+ year of prior law firm or other professional service administrative experience.
- A minimum of 50 wpm typing.
- Proficiency in Windows operating systems and Microsoft Office Suite and/or related software as well as using databases.
- Excellent administrative skills.
- Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
- Ability to make sound decisions and demonstrate a high degree of trustworthiness in handling confidential and sensitive information.
-
Administrative Assistant
4 weeks ago
Riverside, United States Hot Topic, Inc. Full time $20 - $22Are you a superhero at assisting others and adding tons of value to a growing team? We are looking for a Distribution Administrator to join our team! In this role you will reconcile and processes various DC production needs, coordinate safety initiatives, monitor and processes payroll, and support various other teams.WHAT YOU'LL DO:Run daily payroll,...
-
Tax Administrative Assistant
3 weeks ago
Riverside, United States Eadie and Payne, LLP Full time $51,840 - $55,680Job DescriptionJob DescriptionThe Tax Administrative Assistant will play a pivotal role in supporting our tax department by streamlining administrative processes and ensuring the smooth execution of tax-related tasks. This role demands a highly organized individual with exceptional attention to detail, strong multitasking abilities, and the capability to...
-
Purchasing Administrative Assistant
4 weeks ago
Riverside, United States Gothic Landscape, Inc. Full timeJob DescriptionJob DescriptionCultivate Your Potential with a Great Career at Gothic Landscape!We are looking for a service-oriented and results driven Administrative Assistant for our Purchasing Department. *This is an entry level position.At Gothic Landscape, we are about delivering extraordinary customer service, building authentic, relationships not only...
-
Bilingual Administrative Assistant
2 weeks ago
Riverside, United States Heritage Dumpster Solutions Part time $16,000 - $52,000Job DescriptionJob DescriptionWe are looking for a Bilingual Administrative Assistant to join our team!Qualifications•Cooperative and supportive•Able to respond to both verbal and written presentations•Good communication abilities•Able to use Windows or Mac based computer systems and mobile applications proficiently•High school diploma or G.E.D•A...
-
Administrative Assistant for IPE-LRC
2 weeks ago
Riverside, United States California Baptist University Full timeThe administrative assistant provides support to the College of Nursing and the IPE-LRC department. Assists with the coordination and implementation of events. Serves as digital content manager and creates communication graphics. Essential Duties and Administrative Assistant, Administrative, Social Media, Digital Content, Assistant
-
Legal Administrative Assistant
7 days ago
Riverside, California, United States THE MELLOR LAW FIRM Full timeJob OverviewPosition: Legal Administrative AssistantFirm: The Mellor Law FirmWe are seeking a dedicated and detail-oriented Legal Administrative Assistant for our reputable firm specializing in real estate, construction, and business litigation. The ideal candidate will be a proactive individual with a solid background in legal documentation, including...
-
Administrative Assistant
2 weeks ago
Riverside, United States Fawkes IDM Full timeResponsibilities: Edit and proofread routine law office correspondence and legal case matters. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide...
-
Group Home Administrator Assistant
2 weeks ago
Riverside, United States Perry Care Service Inc Full time $19Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Group Home Administrator Assistant to join our team! As the Group Home Administrator Assistant, you will assist with the oversee of the daily operations and activities of a group home, including assisting in...
-
Group Home Administrator Assistant
2 weeks ago
Riverside, United States Perry Care Service Inc Full time $19Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationGreat Work EnvironmentCareer Advancement OpportunitiesJob SummaryWe are seeking a Group Home Administrator Assistant to join our team! As the Group Home Administrator Assistant, you will assist with the oversee of the daily operations and activities of a group home, including assisting in...
-
Riverside, California, United States La Sierra University Full timeJob Summary: We are seeking a highly organized and detail-oriented Athletics Administrative Assistant Student Worker to provide administrative support to the Athletics Department at La Sierra University.Key Responsibilities:Provide information to students, coaches, staff, and the general public regarding department services, policies, and procedures.Perform...
-
Healthcare Administrative Assistant
2 weeks ago
Riverside, United States Brown Medicine Full timePosition OverviewAs a vital member of our healthcare team, the Healthcare Administrative Assistant plays a crucial role in ensuring smooth operations within the Internal Medicine department. This position requires a blend of administrative skills and patient interaction, contributing to a positive experience for all patients and visitors.Key...
-
Athletics Administrative Assistant Student Worker
5 minutes ago
Riverside, United States La Sierra University Full timeJob DescriptionJob Description: The Athletics Department is responsible for organizing and developing activities for approximately 215 student-athletes and another 200 intramural participants. Additionally, it hosts the rest of the student and staff population in its facilities. The Athletics Administrative Assistant provides overall clerical support to the...
-
Front Desk Administrative Assistant
2 months ago
Riverside, United States The Grove Community Church Full timeJob DetailsJob Location Grove - Riverside, CA Position Type Part Time Salary Range $16.00 - $16.00 Hourly Description The Grove Corner is the heart of The Grove's Counseling Center, Deaf Ministry, and community food distribution. The Front Desk Administrative Assistant plays an integral role in this space, working as part of a team to manage critical...
-
Administrative Assistant to the Dean of Students
3 months ago
Riverside, United States California Baptist University Full timePosition Summary Information Summary Assists the Dean of Students in the administration of the Community Life Office; supervises the Receptionist for the Office; completes compiles and maintains administrative work of the Office by performing the following duties. Essential Duties and Responsibilities Other duties may be assigned. Provide...
-
Site Administrator
4 weeks ago
Riverside, United States Henselphelps Construction Co Full timeThe Administrative Assistant works for the General Manager, Facilities Services (and others as assigned) and performs a wide range of administrative and clerical duties to ensure efficient office operations. Position Qualifications: Position requires Administrator, General Manager, Construction, Manager, Reports
-
Administrative Coordinator
6 hours ago
Riverside, California, United States Red Bull Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Red Bull Distribution Company. The successful candidate will provide administrative support to the General Sales Manager and branch operations, ensuring seamless day-to-day operations.Key ResponsibilitiesAdministrative Support: Provide...
-
Pest Control Administrative Assistant
4 days ago
Riverside, California, United States Clark Pest Control Full timeAbout Clark Pest ControlWe are a leading provider of pest control services, dedicated to making the lives of people throughout California and northwestern Nevada pest-free, worry-free, and just plain better.Job SummaryWe are seeking an experienced Administrative Customer Service Representative to join our team. As a key member of our administrative staff,...
-
Administrative Coordinator
2 days ago
Riverside, California, United States DaVita Full timeAbout the Role:We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at DaVita. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our outpatient and hospital facilities.Key Responsibilities:Ensure the timely and accurate completion of change requisitions, treatment logs,...
-
Office Administrator
4 days ago
Riverside, California, United States Hi-Rel Plastics & Molding Corporati Full timeJob SummaryWe are seeking a highly skilled and experienced professional to join our team as an Office Clerk at Hi-Rel Plastics & Molding Corporation. The successful candidate will be responsible for providing administrative support to our manufacturing operations.Key ResponsibilitiesProvide administrative support to the manufacturing team, including data...
-
Administrative Coordinator
7 days ago
Riverside, United States SANDOVAL'S LANDSCAPING AND MASONRY INC Full timeCompany OverviewSandoval's Landscaping and Masonry, Inc. is a prominent firm specializing in landscaping and masonry services, as well as property maintenance solutions. Our dedication to superior craftsmanship and commitment to excellence have been pivotal to our growth and reputation in the industry.Founded by Oscar Sandoval, our company has evolved from a...