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Executive Personal Assistant
3 weeks ago
Step into a pivotal role, working side-by-side with one of the most dynamic business leaders in the city who has launched a trailblazing Private Equity firm. This is your opportunity to elevate your career as an Executive Assistant, strategic partner, and office manager.
In this multifaceted position, you'll provide top-tier executive and personal support, ensuring smooth office operations while maintaining high discretion and efficiency. You'll be quick to respond, exercising sound judgment in a variety of situations, with strong written and verbal communication skills. Your ability to balance multiple priorities with poise will be crucial.
This is just a high-level overview of the position.
Contact us to learn more and take the next step in your career journey
Responsibilities
- Support the CEO daily as needed with tasks of both corporate and personal nature.
- Managing schedules, making appointments, and setting agendas.
- Assist with incoming and outgoing email to and from multiple mailboxes including receiving dictation.
- Secure travel arrangements including commercial and private air travel, hotel reservations, car arrangements, etc. for domestic and international travel.
- Manage business and personal expenses, and reconcile credit card statements, bank statements, and investment accounts.
- Serve as personal CFO by maintaining personal bills and financial statements, preparing personal financial statements, assisting with quarterly and annual tax filings, interacting with personal financial advisors, etc.
- Maintain extensive contact database.
- Work in a multi-platform environment to provide support for the CEO’s former personally owned company and personal data.
- Screen incoming calls and mail. Maintain all online files in an organized manner.
- Miscellaneous duties and projects as assigned.
Ideal Experience
- Minimum of 6+ years of hands-on Executive/Personal Assistant experience supporting C-Level Executive, investment industry experience is a plus.
- College degree preferred.
- Superior research, organization, time management, writing, proofreading/editing, and dictation are a plus.
- Strong travel, logistics, and calendar management experience.
- Excellent communication skills, both written and verbal.
- Must be available outside of working hours (nights/weekends) as needed.
- Must be detail-oriented, able to think and work independently, act with appropriate judgment, multi-task while managing competing priorities, and thrive in a fast-paced environment.
- Must hold the highest degree of integrity, corporate professionalism, and capacity to maintain confidentiality.
- Strong computer skills with proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint, and QuickBooks.
#117713
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
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