Executive Assistant

2 months ago

Chicago, United States NEW LIFE CENTERS OF CHICAGOLAND NFP Full time
Job DescriptionJob Description

Position Summary

The Executive Assistant to the CEO position is full-time, 40 hours per week (exempt, benefits available) and will primarily take place at our Little Village locations. The Executive Assistant is responsible for performing a variety of administrative tasks and to support the CEO. May require some local travel (reimbursable). Pay commensurate with experience. This position is in-person.

Job Responsibilities

  • Manages the CEO’s calendar.
  • Make travel and accommodation arrangements.
  • Prepares and completes CEO’s expense reports.
  • Manages emails by prioritizing, organizing, and responding as necessary.
  • Assists in pushing projects CEO is managing forward.
  • Format information for internal and external communication – memos, emails, presentation, reports, etc. as needed by the CEO.
  • Take minutes during meetings when necessary.
  • Screen and direct phone calls and distributes correspondence.
  • Provides timely communication between CEO and executive members, staff, and outside partners.
  • Act as a point of contact among executives, employees, and other external partners.
  • Manages information flow in a timely and accurate manner.
  • Approves credit card report and timecards.
  • Supervision includes regular check-ins with CEO.
  • Maintains accuracy of budget if applicable.
  • Participates in required evaluations and audits.
  • Demonstrates New Life Centers’ values.
  • Attends required meetings and trainings.
  • Other duties as assigned by the Supervisor.

Skills & Qualifications

  • Must become a Certified Mandated Reporter. Training provided.
  • Must pass a background check, must not have any pending cases.
  • Must pass a Child Abuse and Neglect Tracking System background check.
  • Must pass a National Sex Offender Registry background check.
  • Associate degree required. Bachelor’s degree preferred.
  • Must have a working phone and phone number.
  • Work experience as an Executive Assistant, Personal Assistant, or similar role.
  • Cross-cultural competency.
  • Excellent verbal and written communication skills.
  • Ability to effectively work independently, problem-solve, multi-task and take initiative.
  • Outstanding organization and time management skills.
  • Highly detail oriented.
  • Excellent MS Office knowledge.
  • Familiarity with office machinery and applications (e.g., e-calendars and copy machines).
  • Must be willing to be trained, and proficiently utilize database(s) and information tracking systems relevant to duties.
  • Discretion and confidentiality.
  • Ability to establish and maintain effective working relationships with others.
  • Valid Illinois driver’s license, insurance, good driving record, access to a vehicle. Subject to driving background check.
  • Bilingual English/Spanish preferred but not required.

How to Apply

Please submit the following materials:

  1. Cover letter indicating your experience and interest in the position.
  2. Resume
  3. List of three references with contact information (minimum 2 professional references, email and phone number included)
  4. Please mention the name of any New Life Centers staff who referred the position to you if applicable.

New Life Centers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. New Life Centers complies with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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