Executive Assistant

2 months ago

Chicago, United States JLL Full time

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are currently seeking an Executive Assistant (EA) to support our CFO, Markets Advisory and team. This role will be responsible for administrative support and will play a key role in the successful growth of our business. Key priorities will include calendar management, meeting set up, coordinating travel and managing expenses. Prior experience in an Executive Assistant role is required.

The Responsibilities

This critical and highly visible role will have direct interaction with the senior leaders of our finance organization, including our Global CFO. Sensitivity to confidential matters is required. Responsibilities include:

Provide senior level executive administrative support Anticipate meeting needs including reviewing & securing options for space, technology needs, food and beverage service, providing guest access to the building, hosting arrivals Organize and distribute global financial communications Manage and plan complex travel across time zones — both domestic and international Provide calendar management support including, highlighting calendar conflicts and executing recommended resolutions Collaborate with the support team on all day-to-day office activities Ensure the executives are prepared for meetings – securing all materials in advance Prepare documents, proofreading for accuracy and making recommended changes after others review Host and provide support to visiting executives Support HR & Recruiting with candidate interviews, schedules, onboarding and out-processing using Workday Liaise regularly with Enhanced Support Technology Team, Food & Beverage Services, Facilities Team, Reception, Document Center Provide EA backup support for Finance Leaders Plan team meetings including F&B needs Other tasks as assigned

Attributes

Dealing with Ambiguity - effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably Planning and Organizing - ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently Anticipation of Critical Needs - ability to successfully anticipate the requirements for future events without being directed or told what is needed Interpersonal Savvy - relate well to all kinds of people inside and outside of the organization with diplomacy and tact. Quick Learner - ability to learn quickly when faced with new problems and challenges Self-Starter - able to start and complete projects independently Time Management - use time effectively and efficiently and with a sense of urgency Written/Oral communications - superior ability to speak and write clearly and concisely Stakeholder focus - dedicated to exceeding manager’s expectations, ensuring excellence in delivery are achieved through the right solution

Qualifications

7+ years of experience in an executive support role Proven ability to handle confidential information discreetly in a diplomatic manner Previous experience in an Executive Assistant role at a large, global firm is strongly preferred Advanced Microsoft office product knowledge (Excel, Word, PowerPoint, and Outlook) required

Location:

On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table


Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.

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