Executive Assistant

5 months ago


Chicago, United States El Milagro Inc. Full time

Executive Assistant
Chicago, IL

Job Details:
Salary: $21/hr
Level: Entry
Job Type: Full Time
Schedule
Days: 5-day Work Week • Alternating Saturdays • Sundays off
Hours: Mon-Fri:10am-7pm • Sat: 8am-2pm

Position Summary:

We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions supporting senior-level management.
The ideal candidate is enthusiastic, goal oriented, and upholds El Milagro’s core values of Quality, Integrity, and Family.

Primary Responsibilities:

  • Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Manage executives’ calendars and set up meetings.
  • Make travel and accommodation arrangements.
  • Write and/or format information for internal and external communication – memos, emails, presentations, reports, and manuals.
  • Take minutes during meetings.
  • Screen and direct phone calls and distribute correspondence.
  • Organize and maintain the office filing system.
  • Filter and organize email including spam.
  • Assist hands-on with manual projects and events.

Position Requirements:

  • Fluent in Spanish.
  • Flexible availability including weekends (when necessary) and late hours regularly.
  • 1+ years of work experience as an Executive Assistant, Personal Assistant, or similar role.
  • Excellent MS Office knowledge.
  • Outstanding organizational and time management skills.
  • Familiarity with office gadgets and applications (e.g.
    e-calendars and copy machines).
  • Excellent verbal and written communications skills and grammar in both English and Spanish.
  • Discretion and confidentiality.
  • High School diploma.
  • Strong interpersonal skills with the ability to build very good working relationships with managers, coworkers, and customers.
  • Valid driver’s license.
  • PA diploma or certification is a plus.


  • Chicago, Illinois, United States Cory Executive Recruiting Full time

    Job Title: Multifamily Business Development ExecutiveAre you a seasoned professional with a passion for multifamily real estate? Do you have a proven track record of driving business growth and development in the multifamily industry? We are seeking a highly motivated and experienced Multifamily Business Development Executive to join our team at Cory...


  • Chicago, Illinois, United States Cory Executive Recruiting Full time

    Exciting Opportunity: Multifamily Business Development and Acquisitions ExecutiveLocation: Remote (Midwest / Southern based)CORY is seeking a highly motivated and experienced Multifamily Business Development and Acquisitions Executive to contribute to the company's exponential growth. As a key member of the team, you will be responsible for identifying and...

  • Executive Assistant

    2 weeks ago


    Chicago, Illinois, United States Vaco Full time

    Executive Assistant OpportunityWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our C-Suite Executive. The ideal candidate will possess a strong understanding of travel logistics, exceptional communication skills, and the ability to anticipate the executive's needs.Responsibilities:Support the President...

  • Executive Assistant

    1 month ago


    Chicago, Illinois, United States City Staffing Full time

    Executive Assistant OpportunityCity Staffing is seeking a highly skilled and experienced Executive Assistant to support a high-level executive at a national nonprofit medical association in downtown Chicago.Responsibilities:Provide calendar management and scheduling services for the executive and adjacent teamHandle incoming calls and correspondence, and...

  • Executive Assistant

    2 weeks ago


    Chicago, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are looking for an Executive Assistant to join our client's team in the non-profit sector. The role will be based in Chicago, Illinois, and offers an exciting opportunity for the right candidate. As an Executive Assistant, you will be responsible for providing high-level executive support, managing calendars, coordinating...

  • Executive Assistant

    1 month ago


    Chicago, United States The Larko Group Full time

    As the Executive Assistant to two C-level Executives, you will be at the heart of the leadership team, providing vital support to two of their most influential executives and their departments. In this dynamic role, you'll provide seamless day-to-day operations for both leaders, managing their schedules and key initiatives. You'll also take ownership of...

  • Executive Assistant

    1 week ago


    Chicago, Illinois, United States JLL Full time

    Unlock Your Potential as an Executive AssistantJLL is seeking a highly skilled and experienced Executive Assistant to support our CFO and Markets Advisory team. As an Executive Assistant, you will be responsible for providing administrative support, managing calendars, coordinating travel, and handling confidential matters with discretion.Key...

  • Executive Assistant

    2 weeks ago


    Chicago, Illinois, United States City Staffing Full time

    {"title": "Executive Assistant Opportunity", "content": "Job SummaryCity Staffing is seeking a highly skilled Executive Assistant to support a high-level executive at a national nonprofit medical association in downtown Chicago.Key ResponsibilitiesManage the executive's calendar, scheduling meetings and ensuring attendees have necessary materialsHandle...

  • Executive Assistant

    4 weeks ago


    Chicago, Illinois, United States City Staffing Full time

    {"title": "Executive Assistant Opportunity", "description": "Support a High-Level ExecutiveCity Staffing is seeking an experienced Executive Assistant to provide administrative support to a senior executive in a national nonprofit medical association.Key ResponsibilitiesManage the executive's calendar, scheduling meetings and ensuring attendees have...

  • Executive Assistant

    4 weeks ago


    Chicago, Illinois, United States Cook County Government Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Executive Supervisor. The successful candidate will be responsible for providing office support, screening calls and visitors, scheduling, handling correspondence, and overseeing file systems.Key ResponsibilitiesProvide responsible and...

  • Executive Assistant

    2 weeks ago


    Chicago, United States NPH USA Full time

    Reports To: CEO/Executive LeadershipLocation: ChicagoEmployment Type: Full-timeJob SummaryWe are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and executive leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on strategic...

  • Executive Assistant

    2 weeks ago


    Chicago, United States NPH USA Full time

    Reports To: CEO/Executive LeadershipLocation: ChicagoEmployment Type: Full-timeJob SummaryWe are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and executive leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on strategic...

  • Executive Assistant

    2 days ago


    chicago, United States NPH USA Full time

    Reports To: CEO/Executive LeadershipLocation: ChicagoEmployment Type: Full-timeJob SummaryWe are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and executive leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on strategic...

  • Executive Assistant

    1 week ago


    chicago, United States NPH USA Full time

    Reports To: CEO/Executive LeadershipLocation: ChicagoEmployment Type: Full-timeJob SummaryWe are seeking a proactive, organized, and resourceful Executive Assistant to support the CEO and executive leadership team. The Executive Assistant will play a critical role in ensuring the smooth operation of daily activities, helping the executive focus on strategic...

  • Executive Assistant

    1 month ago


    Chicago, United States The Equus Group Full time

    Position: Executive AssistantLocation: Chicago, IL About Our Client:Our client is a private equity firm that invests in high-growth, middle-market businesses. With a strong entrepreneurial spirit, they are dedicated to partnering with management teams to create long-term value and success. They are seeking a highly organized and resourceful Executive...

  • Executive Assistant

    1 month ago


    Chicago, United States The Equus Group Full time

    Position: Executive AssistantLocation: Chicago, IL About Our Client:Our client is a private equity firm that invests in high-growth, middle-market businesses. With a strong entrepreneurial spirit, they are dedicated to partnering with management teams to create long-term value and success. They are seeking a highly organized and resourceful Executive...

  • Executive Assistant

    1 month ago


    Chicago, Illinois, United States Chicago Metropolitan Agen Full time

    Job OpportunityChicago Metropolitan Agency for Planning (CMAP) is seeking a highly skilled Executive Assistant to provide exceptional administrative support to the Executive Director and senior staff.The ideal candidate will have a proven track record of supporting executive-level staff, with expertise in office administration, strong attention to detail,...

  • Executive Assistant

    4 weeks ago


    Chicago, Illinois, United States El Milagro Inc. Full time

    Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to join our team at El Milagro Inc. in Chicago, IL.Job Summary:The ideal candidate will provide administrative support to senior-level management, ensuring the smooth operation of the office and maintaining a high level of professionalism.Key Responsibilities:Manage the...

  • Executive Assistant

    4 weeks ago


    Chicago, Illinois, United States LHH Full time

    Executive Assistant OpportunityLHH Recruitment Solutions is partnering with a growing organization to find a highly skilled Executive Assistant to join their team in Chicago, IL. As a key member of the executive office, you will play a crucial role in managing daily operations, including scheduling, communication, and event planning.Key...

  • Executive Assistant

    3 weeks ago


    Chicago, Illinois, United States LHH Full time

    Executive Assistant OpportunityLHH Recruitment Solutions is partnering with a growing organization to find a highly skilled Executive Assistant to join their team in Chicago, IL. This role will play a critical part in managing the daily operations of the executive office, including scheduling, communication, and event planning.Key Responsibilities:Executive...