Executive Support Analyst

1 month ago

Arlington, United States AE Strategies Full time

About Us

AE Strategies is a Mclean, VA based consulting firm, founded in 2003, providing management consulting to federal clients. We are a proven small business with an established reputation and a track record of supporting critical initiatives across a wide range of federal clients. Employees will work on challenging and impactful federal initiatives in a positive and collaborative work environment with competitive compensation and benefits and a collaborative and supportive company culture that is designed to support client success and employee development. Find out more at www.aestrategies.com.


Overview

The Executive Support Analyst will join an established AE Strategies team to support a Department of the Navy headquarters office located at the Pentagon in Arlington, VA. This support will help our client manage front office operations and keep track of all tasks required to successfully manage a fast-paced office environment. Specific responsibilities will include the following:

  • Perform a wide range of administrative tasks and provide administrative support to the Executive Director: i) manage the executive's calendar, acting as a gatekeeper to avoid scheduling conflicts; ii) draft, proofread, and prepare documents for signature; iii) maintain internal and external contact lists; iv) coordinate travel utilizing Defense Travel System; and v) manage and provide coordination actions and reporting support for all departmental actions in the tasker and correspondence management system (Enterprise Task Management Software Solution (ETMS2) to include consolidation of reports and staffing of packages.
  • Provide office administrative support such as reviewing and editing correspondence; providing administrative assistance in the packaging, scheduling, tracking, and responding to inquiries; coordinating inputs from staff and other partner affiliations; and coordinating logistics and escorting of executives for high-profile meetings.
  • Develop and maintain other office tracking tools to coordinate effective synchronization of efforts across different portfolios and programs.


Requirements

  • US Citizenship required.
  • Eligibility for Secret Clearance required.
  • Ability to work onsite five (5) days a week in Arlington, VA required.
  • Bachelor's degree required.
  • Three (3) years' experience in support of federal government executives preferred; military experience preferred; DoD civilian experience a plus though not required.
  • Enterprise Task Management Software Solution (ETMS2) / Correspondence and Task Management System (CATMS) experience is required.
  • Highly proficient in MS Outlook for email and calendaring on DoD network required.
  • Highly proficient in the MS Office Suite including Word, Excel, PowerPoint, SharePoint, and Teams.


AE Strategies is an equal opportunity employer.

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