Administrative Assistant
1 month ago
Duration: 12 months, possible extension
Interview Information: In-person interview
General Information:
- Regular and predictable attendance is required
- Completely understands techniques, standards and principles, concerning working with sensitive information in an office setting.
- Produces and issues credentials to comply with company requirements.
- Utilizes company standard office equipment and supplies.
- Meets customer requirements by deploying industry standard and government approved systems and devices. Verifies identification and proof of citizenship for export compliance.
- Performs on-line background checks of non-employees.
- Knowledge of record keeping requirements, pertinent databases, logs and records in compliance with company and regulatory requirements.
- Experienced with records and data management.
- Responds to authorized inquiries.
- Participates in cross-functional teams and special projects.
- Participates in the development of policies, procedures, and processes to ensure compliance with government and company requirements.
- Assists others with understanding of policies and procedures.
- Develops solutions to problems regarding the use of credentials to ensure protection of people, property and information.
- Provides quality customer service in fast-paced environment.
Job specific tasks:
- Create / update / maintain – Non-client badge profiles
- Conducts badging records profile audits
- Processes citations and enters data into database
Required skills:
- Attention to detail.
- Ability to multi task.
- Time management / scheduling / prioritizing and meeting deadlines.
- Customer service / communication.
- Data Entry and Document Management.
- Work independently and self – manage tasks to timelines.
- Computing skills / Office equipment.
- Organization- managing tasks, schedules, and information.
Education / Experience:
Education/experience typically acquired through advanced education (e.g. Bachelor)
-
Administrative Assistant
3 weeks ago
Portland, United States Tigard United Methodist Church Part timeThe Tigard United Methodist Church (TUMC) Administrative Assistant (AA) provides administrative support to the pastor, staff, and wider TUMC congregation. This position facilitates smooth operations through excellent communication and organizational skills and pro-active collaboration with staff and volunteers. As one of the first to interact with the...
-
Administrative Assistant IV
2 weeks ago
Portland, United States Cambia Health Solutions, Inc Full timeAdministrative Assistant IVHybrid work opportunity within Portland, OR Primary Job Purpose:The Administrative Assistant IV generally provides administrative assistance and secretarial support to directors and above.Responsibilities:Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) including...
-
Administrative Assistant
4 weeks ago
Portland, Oregon, United States Tigard United Methodist Church Full timeThe Tigard United Methodist Church (TUMC) Administrative Assistant (AA) provides administrative support to the pastor, staff, and wider TUMC congregation. This position facilitates smooth operations through excellent communication and organizational skills and pro-active collaboration with staff and volunteers. As one of the first to interact with the...
-
Administrative Assistant
5 days ago
Portland, Oregon, United States Commonwealth Full timeWe are an established Association Management Company that manages over 60 condominium and homeowners' associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association...
-
Administrative Sales Assistant
1 month ago
Portland, United States Noyes Moving & Storage Full timeJob DescriptionJob DescriptionSalary: depends on experienceThe Sales administrative assistant provides support to sales, builds relationships with customers and agencies, and ensures quality service to our customer. Answers phone and directs incoming callsWorks as a team with a move consultant to assist in quoting & booking local household moves while...
-
Senior Administrative Assistant
5 days ago
Portland, United States 24 Seven Talent Full time24 Seven is partnering with a well-known company based in Portland, OR to help them find a Senior Administrative Assistant for this hybrid position. This is a 12-month contract with high likelihood to extend or convert to a fulltime salaried position. While on contract, you'd be eligible for benefits including medical, dental, vision, sick time, and 401K. ...
-
Accounting Administrative Assistant
2 weeks ago
Portland, United States JD Fulwiler & Co Insurance Full timeJob DescriptionJob DescriptionWe are seeking an Accounting Administrator! You will be responsible to assist with Vendor and Carrier Payables and Receivables.Qualifications:Accounting/Auditing/Data Analysis experiencePrior experience in Insurance Accounting is a huge plus.Prefer an associate or bachelor's degree in Accounting, Finance, or a relevant...
-
Legal Administrative Assistant
1 month ago
Portland, United States Pierce Atwood Full timeLegal Administrative Assistant [Business] - Portland, ME Pierce Atwood LLP seeks an experienced legal administrative assistant to join our Business Practice Group. **Responsibilities** - Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are...
-
Legal Administrative Assistant
1 month ago
Portland, United States Pierce Atwood Full timeLegal Administrative Assistant [Real Estate] - Portland, ME Pierce Atwood LLP seeks an experienced legal administrative assistant to join our Real Estate Practice Group.
-
Senior Administrative Assistant
2 days ago
Portland, United States Veterans Sourcing Group Full timeJob DescriptionJob DescriptionTitle: Sr Admin/Executive AdminLocation: Portland, ORType/Duration: 12+ Months Contract to hireNotes from HM :This position is about 30% Reception 30% Event Planning 30% Administrative 10% Facility.Strong computer/Microsoft Office or similar skills –Not specifically a receptionist, more of a coordinator/Planner/Concierge –...
-
Administrative Assistant
6 days ago
Portland, United States Commonwealth Full timeWe are an established Association Management Company that manages over 60 condominium and homeowners' associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association...
-
Administrative Assistant
4 weeks ago
Portland, United States AMS, Association Management Services.NW Full timeJob DescriptionJob DescriptionJob Title: Association AdministratorJob Type: Full-timePay: $21-$25 per hourSchedule: M-F, 8:00 am - 5:00 pm. Flexible Schedule available after 90 daysWhy Join AMS?Personal and Professional Growth – As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees....
-
Litigation Legal Administrative Assistant
3 weeks ago
Portland, United States Snell & Wilmer L.L.P. Full timeSnell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in the Portland office. You will calendar, docket, send out correspondence, take in paperwork, manage and reconcile payments, assist with filings, and perform all other duties assigned. The successful candidate will be able to handle...
-
Personal Lines Administrative Assistant
2 weeks ago
Portland, United States JD Fulwiler & Co Insurance Full timeJob DescriptionJob DescriptionWe are looking for a qualified, professional and detail-oriented individual to join our team. This position will consist of working closely with Personal Lines Account Managers and Producers to provide accurate and timely support. The position handles multiple processing tasks assigned by the Account Managers and Producers and...
-
Portland, Oregon, United States National Oceanic & Atmospheric Administration Full timeJob Description:This position is located within the Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Alaska Regional Office (AKRO), Regional Administrator with one vacancy located in Juneau, AK.[ads1]Job Responsibilities:Assist in developing and maintaining office administrative...
-
NOAA Application
1 month ago
Portland, United States National Oceanic & Atmospheric Administration Full timeJob Description: This position is located within the Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Alaska Regional Office (AKRO), Regional Administrator with one vacancy located in Juneau, AK. [ads1] Job Responsibilities: Assist in developing and maintaining office...
-
Credit Administrator I
5 days ago
Portland, United States Schnitzer Steel Industries, Inc. Full timeAssists the Credit/ AR Department personnel in performing daily administrative tasks such as: reporting, procurement of documentation from customers and other external sources, System maintenance, maintenance of written and electronic documentation. Administrator, Credit, Internal, Controls, Accounting, International, Business Services, Manufacturing
-
Administrative Assistant/reception
4 days ago
Portland, United States Life Transitions Integrated Counseling Services LLC Full timeJob Summary: **Responsibilities**: - Perform data entry tasks with a high degree of accuracy - Assist in managing office supplies and inventory - Support office management and staff with various tasks - Assist therapists with insurance related calls and inquiries - Provide excellent customer service as a Mental Health office...
-
Paralegal/Administrative Specialist
7 days ago
Portland, United States Ardelle Associates Full timeArdelle Associates is seeking a Paralegal/Administrative Specialist to support the United States Attorney's Office in Portland, ME. Candidate will provide administrative and legal support to maintain the level of case work in the office.DUTIESProvide Apprentice examination of legal instrumentReview legal instruments (completeness of information, proper...
-
Paralegal/Administrative Specialist
6 days ago
Portland, United States Ardelle Associates Full timeArdelle Associates is seeking a Paralegal/Administrative Specialist to support the United States Attorney's Office in Portland, ME. Candidate will provide administrative and legal support to maintain the level of case work in the office.DUTIESProvide Apprentice examination of legal instrumentReview legal instruments (completeness of information, proper...