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Administrative Assistant 1

3 months ago

Anchorage, Alaska, United States State of Alaska Full time
This position is open to Alaskan Residents only.

Please check our residency definitionto determine if you qualify.

WHAT YOU WILL BE DOING:

  • Processing and ensuring accuracy of Plan Review applications
  • Utilize electronic database for all plan review submittals
  • Maintaining building records for all plan reviews conducted by the Bureau
  • Processing of fiscal transactions for the Bureau
  • Organizing both in-state and out-of-state travel through the State Travel Office
  • Assisting the public with plan review and code information
  • Processing requests for public information

OUR ORGANIZATION, MISSION, AND CULTURE:


The Division of Fire and Life Safety's Mission is to prevent the loss of life and property from fire and explosion.

Fire safety is improved through three means. Our bureaus are formed on that basis.

  • Enforcement (Life Safety Inspection Bureau)
  • Engineering (Plan Review Bureau)
  • Education (Bureau of Fire Accreditation, Standards and Training)

Plan Review Bureau:
The Division of Fire and Life Safety is the State Building Official.


Construction, repair, remodel, addition, or change of occupancy of any building/structure, or installation or change of fuel tanks must be approved by the Division of Fire and Life Safety before ANY work is started and you will be processing these applications.


THE BENEFITS OF JOINING OUR TEAM:
Help us to help you make Alaska a fire safe place in which to live, work, and play.

Once trained you may be able to work a telework schedule after probation.

This is an excellent path to learn a new trade as a Code Enforcer with motivation and dedication.

THE WORKING CONDITIONS YOU CAN EXPECT:
5700 East Tudor Road, Anchorage, AK 99507 Public Safety Headquarter

WHO WE ARE LOOKING FOR:

  • Working knowledge of correct business practices, correspondence, and typing formats, including the proper use of English grammar, composition, spelling, and punctuation.
  • Working knowledge of personal computer-based workstations and related business software suites.
  • Working knowledge of the principles and practices of clerical support procedures, including account keeping, requisitioning, stock maintenance, filing, correspondence, and reporting.
  • Skill in performing basic arithmetic such as fractions, decimals, and percentages.
  • Ability to read and comprehend statutes, regulations, and procedures, apply them to specific situations, and explain procedures and requirements to the public and others.
  • Ability to search for, select, and compile and/or summarize data and information.
  • Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies, and make corrections.
  • Ability to write memoranda and correspondence related to the work.
  • Ability to establish and maintain cooperative relations with those contacted in the course of the work.
  • Ability to work independently and prioritize workload with organizational skills.


The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property.

All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of Public Safety can be found on our

Six months of advanced clerical experience.

This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

  • Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
  • Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

COVER LETTER
A cover letter is NOT required for this position.

Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.


ADDITIONAL INFORMATION:
Valid Driver`s License - Department Operating Procedure Manual and Division Standard Operating Guideline.

Must possess International Code Council Permit Technician Certification within 12 months of employment.

Must attend one code class yearly for 1.2 credits Continuing Education Units

BACKGROUND CHECK
This position requires the incumbent to submit to a fingerprint based criminal history background check.

Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.


EDUCATION


To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.

(Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN
EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence when applying.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions.

Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.


WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met.

Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time.

Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.


NOTE:
Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.


MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or in Juneau or TTY:
Alaska Relay 711 or or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK The State of Alaska is an equal opportunity employer.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

NOTICE


If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the '' domains.

For information on allowing emails from the '' domains, visit the Lost Password Help page located at

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at toll free) or if you are located in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit:

For specific information in reference to the position please contact the hiring manager:

Timothy W. Fisher

Building Plans Examiner II