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Senior Events Manager

3 months ago

Austin, Texas, United States Visit Austin Full time

About Visit Austin and Our Mission:

Visit Austin is charged with marketing Austin nationally and internationally as a premier business and leisure destination, thus enriching our community's overall quality of life.

Visit Austin devotes itself to promoting all of the things in Austin that people are already talking about. This city has a one-of-a-kind culture and universal appeal, and we want to make sure people know about it.

Summary of Position and Duties:


• Collaborate across Visit Austin departments to define, design, and deliver event experiences that are measurable, meaningful, and meet desired objectives


• Create new and WOW experiences for Visit Austin meetings and events – push creative boundaries & innovate


• Maintains timelines and priorities of projects and communicates status to appropriate project owners


• Liaison with marketing department for all events to streamline the requests and communication process


• Responsible for Visit Austin's trade shows, sales missions, companywide marquis & foundation events


• Responsible for establishing and/or maintaining budgets, including completing and submitting event PO's


• Ability to travel to event locations as necessary for site visits, special projects or for on-site production


• Source and negotiate with vendors and suppliers; strong Austin vendor relationships is a plus


• Analyze events success and provide post event recap/reports to supervisors (attendance, final expenses, final revenue, donated services, etc.)


• Continual communication between supervisor and project owners as to the status of each event


• Maintain knowledge of service provider partners and event venues, hotels, City of Austin, and the Austin Convention Center


• Assist leadership with special projects and programs as requested


• Performs other projects as assigned

Key Qualifications and Skill Requirements:


• Experience managing 40+ events per year


• Certified Meeting Professional (CMP) Certification is a plus


• Solid knowledge of Austin and ability to confidently promote the city


• Ability to work collaboratively and under pressure


• Ability to prioritize and manage multiple responsibilities and deadlines simultaneously


• Strong project management skills


• Efficient and proven organizational skills; detail oriented


• Proficient in technology, including Microsoft Office Suite, Google Suite, and Event registration technology as well as extensive database management experience


• Reliable, dependable, flexible, and responsive; ability to work outside of normal work schedule as needed/directed

Job Title: Senior Manager of Events

Department: Convention Sales

Direct Report: Vice President of Sales & Vice President of Strategic Alliances/Executive Director, Visit Austin Foundation

FLSA Status: Exempt