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Administration Assistant

3 months ago

Chandler, Arizona, United States NextGen Global Resources Full time
Job DescriptionJob Description

***Must work in-office 5 days a week***

***Short term position - around 2 months, could ABSOLUTELY go longer but can only promise 2 months for now***

Mail:

Collect mail from the US Post Office, organize, and distribute it within the premises; handle outgoing mail, affixing postage as required, and dispatching it to the US Post Office; arrange for the delivery of Federal Express parcels as needed; oversee the maintenance of the postage machine, ensuring it is adequately stocked; record and notify recipients of incoming packages; store packages appropriately and deliver them to designated executives; generate daily reports for the UPS machine and provide training to staff on its usage; facilitate the creation of shipping boxes for IT returns; manage supplies for all mailing services.

Administrative:

Manage incoming voice messages received on the general line; coordinate the Phoenix Travel Reduction Program (TRP) requirements; process requests for business cards; produce and distribute name plates for the Phoenix building; offer notary services; update and maintain signage throughout the Phoenix building; serve as a point of contact for janitorial, vendors, and shipping services; coordinate logistics and catering arrangements; assist Senior Vice Presidents and C-Suite personnel as required.

Meetings/Events:

Arrange meeting room setups for events; provide on-site event coordination and management, including breakfast and lunch arrangements for multi-day meetings; handle setup and cleanup for all Cable One events and executive meetings; offer additional support as requested.

Supply:

Manage inventory and restock supplies in all eight kitchens; oversee incoming logistical needs; maintain inventory of office supplies in the mailroom and supply closets across the building; ensure continuous supply of coffee to machines throughout the premises.

The role is based in-office and offers a salary of $19 per hour. This is a short-term position with a focus on fulfilling the organization's purpose, upholding its brand, and adhering to its values. Additional responsibilities may be assigned as needed to support the team's objectives.

Company DescriptionWhat you need to know about us

We are Connectors. We thrive on 'quality over quantity' and put in the work building strong relationships. We create connections, discover qualities, uncover skills, and place people with accuracy. We are your true partner

We are Collaborators. You'll be working with a wholly-owned subsidiary of Kelly and part of the Kelly Telecom division. It allows us to be as nimble and fiercely competitive as a startup while having the backing of a multibillion dollar publicly traded company which has been in business for 75 years. With direct access to hiring managers, services don't stop at standard recruiting processes. We use our expertise to improve your application skills and provide ongoing career support.

We give 24/7 Support. We are in this together. We provide around the clock availability, competitive employee benefits, and continuously check-in to make sure things are going smoothly. Check out our Glassdoor pageCompany DescriptionWhat you need to know about us\r
\r
We are Connectors. We thrive on 'quality over quantity' and put in the work building strong relationships. We create connections, discover qualities, uncover skills, and place people with accuracy. We are your true partner\r
\r
We are Collaborators. You'll be working with a wholly-owned subsidiary of Kelly and part of the Kelly Telecom division. It allows us to be as nimble and fiercely competitive as a startup while having the backing of a multibillion dollar publicly traded company which has been in business for 75 years. With direct access to hiring managers, services don't stop at standard recruiting processes. We use our expertise to improve your application skills and provide ongoing career support.\r
\r
We give 24/7 Support. We are in this together. We provide around the clock availability, competitive employee benefits, and continuously check-in to make sure things are going smoothly. Check out our Glassdoor page