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Administrative Assistant

3 months ago

Brockton, Massachusetts, United States Efficus Global Solutions INC Full time

Overview:

We are seeking a highly organized and detail-oriented individual to join our team as a Administrative Assistant.

As a Administrative Assistant, you will play a crucial role in supporting the HR department with various administrative tasks and ensuring the smooth operation of HR processes.


Responsibilities:

  • Answering phones promptly and professionally.
  • Assisting walkin visitors to the office with inquiries or directing them to the appropriate personnel.
  • Organizing and maintaining filing systems for efficient document retrieval.
  • Handling incoming and outgoing mail, including preparing FedEx shipments.
  • Managing term files, I9 forms, and CORI (Criminal Offender Record Information) documents.
  • Ensuring accurate recordkeeping by maintaining term records and files, including storage in designated areas like the basement.
  • Coordinating file scanning and pickup as needed.
  • Addressing general office requests in a timely and effective manner.
  • Creating and organizing tabs/files for new hires and maintaining organized filing systems.
  • Retrieving rehire files from storage as required.
  • Learning and assisting with ID picturetaking processes and providing backup support to the HR office staff, including Britany, when needed.
  • Supporting the onboarding workflow for nonemployees as directed.

Skills:

  • Strong knowledge of human resources principles and practices
  • Clerical/administrative background
  • REQUIRED
  • Excellent organizational skills with the ability to prioritize tasks and meet deadlines
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Familiarity with payroll processes is a plus

Job Type:
Contract

Pay:
$ $19.00 per hour

Expected hours: 20 per week

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • High school or equivalent (required)

Ability to Relocate:

  • Brockton, MA 02302: Relocate before starting work (required)

Work Location:
In person