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Grants Administration and Operations Manager

3 months ago

Arlington, Virginia, United States Winrock International Full time
Job DescriptionJob Description

TITLE:

Grants Administration & Operations Manager

ABOUT THE ORGANIZATION:

The Wallace Center is a unit within Winrock International and has a mission to bring together diverse people and ideas to co-create solutions that build healthy farms, equitable economies, and resilient food systems. We cultivate relationships of trust and solidarity among food systems leaders – at the local, regional, and national level – and provide platforms for sharing knowledge and skill, building collective power, and acting collaboratively to transform the food system. The Wallace Center is committed to centering anti-racism, racial equity, and inclusion in our programs, operations, and culture.

CATEGORY:

Full-time, Exempt

GROUP:

Domestic

UNIT:

The Wallace Center

REPORTS TO:

Co-Directors, Wallace Center

START DATE:

August 12, 2024

LOCATION:

Remote, anywhere in continental US. Wallace Center team is fully remote.

SALARY/BENEFITS:

$75,000. Excellent benefits offered ).

APPLICATIONS:

Submit a cover letter and resume below by June 23, 2024. International sponsorship is not available. The Wallace Center is committed to creating a safe, supportive, and human-centered workplace for all people. We are committed to building a diverse staff and strongly encourage applications from candidates who meet most, but not all, qualifications and experience outlined in the job description.

DESCRIPTION:

The Wallace Center Grants Administration and Operations Manager will provide guidance and support for all Wallace Center staff to ensure program implementation is efficient, accurate, and in compliance with funder and organizational requirements. This position will serve as the interface between Winrock International operations staff and Wallace Center staff by staying up to date on the administrative and operational requirements, protocols, and best practices relevant to the unit. The position will create systems and standard operating protocols within the Wallace Center, serving as a clearinghouse and supplemental support for unit staff to quickly identify, pursue, and complete required administrative and operational tasks while remaining in compliance with funder and organizational requirements. This person will document, track, and address administrative and operational "pain points" that emerge.

Responsibilities will include:

· Develop and maintain standard operating protocols (SOPs) and templates

· Assist staff in identifying and completing correct processes and templates

· Improve and maintain digital file management sites for the unit

· Create and manage new staff hiring processes, on-boarding activities, etc.

· Conduct regular unit training sessions on current Winrock systems

· Tracking administrative and operational requests, including "pain points"

· Support team members with administrative and operational activities

· Check compliance on grant administration and operations activities

· Manage unit procurements (e.g. website plugins, subscriptions, etc.)

· Serve as the Wallace Center's ambassador for Winrock's Code of Conduct

· Support Wallace Center's standardized tracking of operational metrics

· Regularly provide updates to unit leadership and other cross-cutting staff

· Participate in "All Team" activities (e.g. meetings, training events, etc.)

EDUCATION/ EXPERIENCE:

The ideal candidate will have AT LEAST 4 years of relevant work experience OR a BA/BS degree in non-profit management, public administration, or related field; AND at least six additional years of work experience in any 3 of these areas:

· Organizational Management: Experience overseeing administrative or operational task within a public or private entity, ideally a nonprofit

· Grants Administration: Experience with philanthropic and governmental grant-making mechanisms, including compliance and reporting cycles.

· Financial Transactions: Experience with routine activities (i.e. processing invoices, requisitions, etc.) and project-level budget tracking and closeout

· Change Management: Experience establishing new systems in a team environment including training and supporting colleagues during roll-out

· Communications: Experience with generating and supporting high quality written and verbal communications for internal audiences

· Internal Relationship Management: Experience collaborating with a variety of different colleagues in a positive and consistent way

DESIRED SKILLS:

· High level of organization and attention to detail

· Grant administration, particularly for funding from the U.S. government

· Operational systems design, implementation, and management

· Staff training and training resource design and management

· File management system proficiency (SharePoint, Google Drive, etc.)

· Project-level budget and organization financial transaction management.

· Microsoft Office proficiency (Outlook, Teams, Excel, Word, PowerPoint)

· Strong writing skills (English fluency) for internal audiences and mediums

· Excellent interpersonal and communication skills for diverse audiences

· Ability to meet deadlines and manage multiple concurrent tasks.

· Ability to learn new policies, procedures, and best practices.

· Ability to be self-directed and the ability to work effectively in a team.

Winrock offers competitive pay and an excellent benefits package.

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization

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