Executive Administrative Assistant

7 days ago

Pittsburgh, Pennsylvania, United States Bishop-Wisecarver Full time

About BW

For over 70 years, Bishop-Wisecarver has been a family owned company. We're now in our second generation and a WBENC certified, woman-owned company. From major manufacturers to innovative start-ups, we've been the go-to source for cutting-edge solutions in linear and rotary motion. We don't just make products; we help nourish, heal, shelter, entertain, protect and move the world in the most extreme environments and critical conditions.

At Bishop-Wisecarver (BW), through our Signature Experience process we're helping our customers with expert guidance on customized solution development and product selection that ensures the right design for your problem, providing documentation, design assumptions, and solution requirements.

Join our vibrant BW family, where every voice matters and each member make a meaningful impact At BW, we pride ourselves on our inclusive culture, where transparency is critical and your input shapes our business direction. If you desire a career where your name is known and your opinions are valued, then look no further – BW is the place for you

To learn more about BW, please visit us at:

Now, let's talk about the role itself. Are you a Jack/Jill of all trades, then this is a role for you. We are looking for a dynamic individual to join the BW Team as Executive Administrative Assistant, reporting directly to Pamela Kan, our President & Owner. In this role, you will be the backbone of administrative support, ensuring her time is utilized efficiently and helping to foster productive interactions across our team and with the public.

Your responsibilities will be diverse, ranging from administrative tasks to spearheading initiatives independently. As the Secretary of the Company, you'll play a pivotal role in organizing our Board of Directors and Board of Advisors meetings. Moreover, with plans to bring on a COO by the end of 2024, your role may extend to supporting this key individual as well.

Step into the dynamic role we're offering with a variety of exciting responsibilities:

· Safeguard confidential communications and documents.

· Be the backbone of our communication network, ensuring no message goes unanswered and every interaction is timely.

· Maintaining appointments, schedules, calendars, and coordinates travel.

· Play a key role in organizing meetings, from agenda preparation to negotiating contracts and gathering information.

· Act as liaison between executives, department heads, and board members to ensure our organizational goals are not just met but exceeded.

· Take the reins on managing the Executive Budget and submitting expense reports timely.

· Monitor project progress and deliver progress reports to leadership and stakeholders.

· Streamline decision-making processes by organizing critical information for executives.

· Navigate the complex landscape of laws, regulations, and policies with occasional support from our Corporate Lawyers.

· Own the timely completion of NDAs, Terms & Conditions, and certifications, including those from WBENC, WOSB, and Bay Area Green Business.

· Dive into special projects identified by the President and the Board of Directors, leading them to success.

· May represent the company in the absence of our President or executive team at meetings and public events.

· Embrace the occasional travel to support meetings or events hosted by the President.

Check out our Wishlist for the ideal candidate:

· Minimum of 3-5 years of relevant experience necessary

· Proficiency in project management is essential, PMI certification is a plus.

· Holds Notary Public status

· Comfortable with technology, with a high proficiency level

· Capable of multitasking and managing competing priorities effectively

· Demonstrates strong judgment and decision-making skills

· Possesses solid technical skills, particularly in Microsoft Office applications

· Exceptional verbal and written communication abilities are imperative

· Detail-oriented and naturally inquisitive

What BW brings to the table:

· Competitive base salary with incentive plan paid quarterly.

· Join us for team-building events where spouses and significant others are not just welcome but encouraged to join the fun

· Enjoy a great benefit package, complete with a generous contribution from BW.

· Uncapped flexible time-off policy – take the time you need, when you need it.

· Support your financial future with our 401(k) safe-harbor match and profit-sharing opportunities.

· Immerse yourself in our values-driven, down-to-earth culture that celebrates teamwork and goes the extra mile to deliver exceptional service to our customers.

· Ready to dive into a workplace that's more than just a job? Come join us at BW, where every day can be a learning opportunity

At BW, we're proud to be an equal opportunity employer. We celebrate diversity and welcome everyone, regardless of race, creed, color, religious belief, sex, age, sexual orientation, national origin, ancestry, marital status, physical or mental handicap, veteran status, or any other protected basis under Federal, State, or local law or ordinance. Join us in creating an inclusive and supportive workplace where everyone can thrive.

Notes:

· There is no paid relocation for this position

· Applicants must be able to work in the US without sponsorship

· Applications must include a resume

· This position will work onsite a minimum of one (1) day per week

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