Administrative Assistant

4 weeks ago

Pittsburgh, Pennsylvania, United States Carlow University Full time
Administrative Assistant - Part Time

Carlow University is currently accepting applications for a part time Administrative Assistant position in the President's Office.

This position requires professional administrative skills, interpersonal communications aptitude, customer service orientation, and a collaborative interface with all University personnel.

The incumbent must possess the ability to exercise good judgement in establishing priorities and problem solving.

Strong attention to detail, the ability to work with a diverse population, and the initiative for self-directed accomplishment is essential.



Education/Experience:

  • High School diploma.
  • 1 – 2 years of administrative support experience.
  • Exceptional customer focus, telephone skills and protocol.
  • Dedicated team member who demonstrates initiative and willingness to help others as needed.
  • Intermediate computer skills.
  • Ability to exercise good judgment in establishing priorities, making decisions and problem solving.
  • Strong attention to detail, the ability to work with a diverse population; the ability to handle multiple tasks, and to work in a high volume, fast-paced, goal-oriented atmosphere, both independently and as part of a unified team

Duties and Responsibility:

  • Under general direction, provide administrative and organizational support to unit or group of professionals.
  • Determine ways to increase efficiency and effectiveness of general office procedures and processes.
  • Screen and direct inbound inquiries and calls, respond to moderately complex questions, provide information, direct callers as appropriate, analyze problems and resolve issues as necessary, greet visitors and attend to their needs.
  • Interface and communicate across various units, with all levels of internal constituencies, as well as external contacts (vendors, clinical site preceptors, professional agencies)
  • Independently make and/or cancel appointments, update, maintain and monitor calendars, schedule meetings, schedule classrooms and meeting rooms, and arrange use of outside facilities, if necessary.
  • Review and distribute incoming mail and reroute mail, fax and copy documents as appropriate, to request/initiate action and ensure results.
  • Plan and coordinate meetings, communicate with other units (I.e. facilities, food service, etc.) ensuring that all resources are prepared and in place for the meeting participants. Prepare agendas and take minutes.
  • Monitor and maintain office appearance and resources
  • Back up administrative assistants to other University and College departments as needed and as available and serve as minute taker for Department and College Committees and special meetings.
  • Demonstrate and reflect an understanding of and commitment to the mission, vision and core values of Carlow University and the Sisters of Mercy
Carlow University is Devoted to....
A culture of integrity, dignity and respect for all
A strong commitment to social justice
Ethical forward-thinking leadership
Comprehensive medical, dental, vision, life & disability benefits package
Tuition benefits for undergraduate and graduate programs
Health Savings Account and Flexible Spending Account options
Wellness and Employee Assistance Program
Complimentary use of Carlow's fitness center and amenities

Successful candidates must be committed to envisioning the future of liberal arts and professional education in a rapidly changing environment; have experience working with diverse populations; actively support Carlow's commitment to equity, inclusion, and community; and be able to articulate how they will contribute to Carlow University's Catholic, Mercy mission and values through their teaching, scholarship, and service.

Carlow University is a comprehensive Catholic University situated in a culturally rich and diverse urban setting of Pittsburgh, Pennsylvania.

Founded in 1929 by the Sisters of Mercy, an international community of Roman Catholic women with a mission to serve the poor, the sick, and the uneducated.

Carlow is an institution grounded in the liberal arts while also offering strong professional programs, committed to engaging its diverse community in a process of life-long learning, scholarship, research, and service.

Degrees are offered at the baccalaureate, master's, and doctoral levels.

Carlow University aims to provide transformational educational opportunities rooted in social justice for a diverse community of learners, and to empower them to excel in their chosen work as compassionate, responsible leaders in the creation of a just and merciful world.

Carlow University employees commit themselves to the highest standards of ethical conduct.

They commit to act with integrity, treat others with respect and dignity, carefully steward the University's resources, avoid conflicts of interest or commitment, maintain confidentiality, and to comply with legal and professional obligations.

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