Administrative Assistant

1 week ago


Pittsburgh, Pennsylvania, United States Ultimate Full time

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

About the Administrative Assistant position

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.

You will have to ensure the efficient and smooth day-to-day operation of our office.


You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

It is also required to have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry.


Administrative Assistant responsibilities are:
Arrange events, appointments and travels

Manage phone calls and correspondence (including email, memos, letters, faxes and forms)

Attend meetings and take detailed minutes

Participate in the preparation of regularly scheduled reports

Organize contact lists and filing systems

Meet and support visitors

Help clients and company representatives contact each other

Review and update office policies and procedures

Monitor office supplies and research new deals and suppliers

Prepare and submit expense reports

Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant requirements are:
3+ years' experience of working on an Administrative Assistant, Virtual Assistant or other relevant position

Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines

Good practical experience with MS Office, particularly MS Excel and MS PowerPoint

Strong time management and problem solving skills with the ability to prioritize work

Outstanding written and verbal communication skills, with close attention to detail

Strong organizational skills with the ability to multi-task

High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus

  • Pittsburgh, Pennsylvania, United States Department Of The Air Force Full time

    SummaryTHIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.This National Guard position is for a ADMINISTRATIVE ASSISTANT (OA), Position Description Number T5052000 and is part of the PA 171st Air Refueling Wing, National Guard.1 or more Position(s) may be hired against this Announcement.Position may lead to permanent assignment without further...


  • Pittsburgh, Pennsylvania, United States The Judge Group Full time

    Hi there I'm glad you found us.Do you want to be the newest member of a dynamic team in an industry leading company? Well this is your job. We are hiring for an Administrative Assistant role and our client is looking to interview and hire ASAP. The full description is below. Job Title: Administrative AssistantLocation: Pittsburgh PA - HybridDuration: 6+...


  • Pittsburgh, Pennsylvania, United States Techstra Solutions Full time

    Techstra Solutions is looking for an Executive Administrative Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to...


  • Pittsburgh, Pennsylvania, United States University of Pittsburgh Full time

    Teaching Assistant Professor - ChemistryChemistry - Pennsylvania-Pittsburgh The Department of Chemistry at the University of Pittsburgh (Oakland campus) invites applications for a Teaching Assistant Professor position, with an anticipated start date of Fall 2024. This position is on an 8-month basis, is outside of the tenure stream, and will require...


  • Pittsburgh, Pennsylvania, United States Boston Consulting Group Full time

    WHAT YOU'LL DOYou are a key member of the Office Experience team responsible for the staff & visitor experience of the office. In addition, you may also provide backup assistance to other members of the Office Experience Team, especially during peak times for internal and training events as well as perform general office tasks as necessary.YOU'RE GOOD AT·...


  • Pittsburgh, Pennsylvania, United States Carlow University Full time

    The Department of Education and Liberal Arts at Carlow University invites applications for an instructor or tenure-track assistant professor faculty position in special education. This is a nine-month, full-time academic appointment to begin in the Fall 2024. The primary instructional responsibilities of the candidate will be teaching special education...

  • Program Analyst

    2 days ago


    Pittsburgh, Pennsylvania, United States U.S. Army Corps Of Engineers Full time

    Ensures the organization's strategic plan, mission, vision and values are communicated to the Operations Division management team and integrated into the District's Project Management Business Processes. Assists in identifying lags in execution due to hired labor, services or contract slippage. Defends, analyzes and coordinates, and forecasts manpower...


  • Pittsburgh, Pennsylvania, United States Tetra Tech, Inc. Full time

    Tetra Tech is searching for a Human Resouces Generalist This individual works under the general supervision of the Human Resources Manager and is a key member of the Human Resources Department. The person in this role will have administrative duties and will apply their business knowledge and human resources expertise related to employee relations,...

  • Office Manager

    4 weeks ago


    Pittsburgh, Pennsylvania, United States TheHomeMag America's 1 Home Improvement Magazine Full time

    Offering Medical, Dental, Vision, 401K, Ancillary and generous time off.Are you equally self-reliant as well as a people person?The primary role of our Office Manager has two faces: the position is 50% about handling the local accounting functions and 50% working with your teammates and our clients to ensure their ads and our book are serving them...


  • Pittsburgh, Pennsylvania, United States UPMC Full time

    The University of Pittsburgh Medical Center (UPMC) and the University of Pittsburgh School of Medicine, Department of Physical Medicine and Rehabilitation are seeking a full‐time general physiatrist for our growing department. The candidate will provide general inpatient rehabilitation services within the UPMC Rehabilitation Network and have a consultative...


  • Pittsburgh, Pennsylvania, United States EmblemHealth Services Company Full time

    Northeast Employed Pediatrics$250K+ First Year PotentialBusy from day 1 - Acquire existing patient base, little to no competition in surrounding area.Practice located in a new, beautiful building with state of the art equipment and functional layout.Tenured support staff – 3 Nurse Practitioners, 1 LPN, 1 Medical Assistant & 2 administrative...

  • Director of Retention

    2 weeks ago


    Pittsburgh, Pennsylvania, United States Carlow University Full time

    Director of RetentionThe Director or Senior Director (depending on experience) of Retention and Advising is a position that is partially funded by a Title III grant to support the newly formed Office of Retention. The Director coordinates the development, implementation, and evaluation of comprehensive advising and retention initiatives designed to...


  • Pittsburgh, Pennsylvania, United States Shady Side Academy Full time

    PRE-K - 1ST GRADE JUNIOR SCHOOL LEARNING SPECIALIST Classification Full-Time; Ten months, Exempt Reporting Reports to: Head of Lower Schools, Assistant Heads of the Country Day School Position Description Shady Side Academy Country Day School is seeking a full-time Learning Specialist for the school year. The Learning Specialist is a member of a...


  • Pittsburgh, Pennsylvania, United States Spencer Ogden Full time

    FACILITIES MANAGER ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Responsible for the effective daily leadership of his/her staff, managing the facilities management program to the highest level of quality work and customer service and the administration of the assigned team in alignment with the Client's objectives.Responsible for the planning, implementation,...


  • Pittsburgh, Pennsylvania, United States MTM LLC Full time

    As a Sales Trainer at , you will play a pivotal role in enhancing the sales skills and capabilities of our sales team members. You will be responsible for developing and implementing comprehensive training programs that equip our sales representatives with the knowledge, techniques, and tools necessary to effectively sell our roofing products and services....


  • Pittsburgh, Pennsylvania, United States Carlow University Full time

    Enrollment Counselor and Coordinator - Dual Enrollment and School RelationsThe Enrollment Counselor and Coordinator of Dual Enrollment and School Relations is responsible for the daily administration of Carlow's growing dual enrollment (college in high school) program while maintaining a small recruitment territory. This position will manage student...


  • Pittsburgh, Pennsylvania, United States Department Of Veterans Affairs Full time

    SummaryThe Medical Supply Technician (Sterile Processing) is assigned to the Sterile Processing Service at the Pittsburgh VAMC, Pittsburgh, PA. The Incumbent is responsible for the receipt of contaminated critical and semi-critical reusable medical device (RME) and for the decontamination and sterilization of this RME. The duties require basic knowledge of...

  • Civil Team Lead

    11 hours ago


    Pittsburgh, Pennsylvania, United States CESO, Inc. Full time

    Reference #: c0tpA0mhrkiPRQazZueL1DAre you an experienced Civil Engineer seeking purpose, challenge, and talented colleagues? With a diverse portfolio of residential, energy, commercial, light industrial and public programs, CESO has the opportunity for you to develop your career. We develop leaders and empower our associates to use their skills and talents...


  • Pittsburgh, Pennsylvania, United States UPMC Full time

    Are you a nursing student interested in gaining clinical experience to complement your education? If you're passionate about patient care and looking for an opportunity to be further immersed in the hospital and offers plenty of room for growth, we invite you to explore this opportunity todayUPMC Mercy is looking for casual Patient Care Technicians to...

  • Adjunct Faculty

    2 weeks ago


    Pittsburgh, Pennsylvania, United States Carlow University Full time

    Adjunct Faculty - Education (EdD Program)Carlow University, a private Catholic university in Pittsburgh, Pennsylvania, founded in 1929 by the Sisters of Mercy invites applicants for Adjunct Faculty positions in multiple areas of concentration within the Doctorate of Education (EdD) program: Educational Leadership, Curriculum and Learning, Literacy, and Early...