Director of Executive Operations
1 month ago
Posted: 27-Apr-24
Location: Pittsburgh, PA, USA
Type: Full-time
Salary: Open
Categories:
Operations
Internal Number:
Director of Executive Operations
The University of Pittsburgh is seeking a qualified Director of Executive Operations reporting directly to the Director of Athletics.
The Director of Executive Operations serves as the primary point of contact for the Director of Athletics, providing direct support which includes managing inquiries and correspondence, coordinating and scheduling meetings and events, creating and gathering preparatory materials for meetings, coordinating travel arrangements, executing special projects, and supporting the Director of Athleticswork on University committees and outside organizations.
This position serves as a key member of the AthleticsLeadership Team and will work collaboratively with Executive Team members and Sport Administrators to provide high-level executive support, organization, and preparation in daily operations.
The individual must have excellent organizational skills and the ability to work closely and effectively with a wide variety of individuals at all levels within the Department of Athletics and campus community as well as with external constituents.
The incumbent will serve as the liaison between the Director of Athletics and the Chancellor's Office and University Senior Leadership, Athletic Department staff and coaches, student-athletes, faculty, media, corporate sponsors, members of the Board of Trustees, donors, and the public.
The individual will serve an active role in the Department of Athletics committees which focus on the student-athlete experience and promotes diversity, equity, and inclusion.
The Director of Executive Operations will be fully engaged in the culture of the Department of Athletics and manage department-wide communications, department special events, and department purchases while conveying the mission and vision of Pitt Athletics.
The individual will perform budgetary duties including preparing travel and business expense reports, PantherExpress requisitions, disbursement requests, and other University forms.
The individual must have excellent writing skills, be highly organized and detail-oriented, be able to work in a fast-paced environment, work independently, and maintain strict confidentiality.
Other responsibilities may be assigned by the Director of Athletics.Job Summary
Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information.
Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.Essential Functions
⢠Serves as the primary support to the Director of Athletics for planning, travel logistics, calendar management, and communications.
⢠Serves as the primary support to the Leadership Team and Executive Team within the Department of Athletics.
⢠Acts as the Director of Athleticsrepresentative and principal liaison between internal and external stakeholders not limited to employees, executives, trustees, legislators, faculty, students, donors, alumni, and the public.
⢠Ensures confidentiality of high-level, sensitive information.
⢠Manages office workflow, including meetings, calendars, agendas, and other logistical operations, coordinates travel arrangements for executives as needed.
⢠Assists in the coordination and development of strategic planning processes and administrative goals and priorities.
⢠Compiles data and prepares a variety of complex reports, presentations and other correspondences as requested.
⢠Plans special department events, coordinates with internal and external stakeholders to achieve specific goals and objectives; oversees communications for planned events.
⢠Other duties as assigned.
Physical Effort
Must be able to sit or stand for prolonged periods of time. May need to lift equipment, mail, or supplies up to 50 pounds.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.
This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.
We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.Assignment Category: Full-time regular
Job Classification: Staff.
Executive Assistant
Job Family: Administrative Support
Job Sub Family: Clerical
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of
Experience Required:
No experience required
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.
Hiring Range: TBD Based Upon Qualifications
Relocation_Offered: Yes
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
PI
We have other current jobs related to this field that you can find below
-
Director of Executive Operations
1 week ago
Pittsburgh, Pennsylvania, United States University of Pittsburgh Full timeDirector of Executive OperationsThe University of Pittsburgh is seeking a qualified Director of Executive Operations reporting directly to the Director of Athletics. The Director of Executive Operations serves as the primary point of contact for the Director of Athletics, providing direct support which includes managing inquiries and correspondence,...
-
Executive Director of Facilities Management
1 week ago
Pittsburgh, Pennsylvania, United States Community College of Allegheny County Full timePosition Title: Executive Director of Facilities Management (Reg FT) Department: Facilities Management Campus: Office of College Services Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than June 14, 2024. The...
-
Director of Operations
4 weeks ago
Pittsburgh, Pennsylvania, United States JRG Partners Full timeJob Title: Director of OperationsJob Description:As the Director of Operations in the medical device industry, you will play a crucial role in overseeing and optimizing the operational activities of the organization to ensure efficiency, quality, and regulatory compliance. Leveraging your extensive experience in operations management, you will lead...
-
Director of Operations
4 weeks ago
Pittsburgh, Pennsylvania, United States JRG Partners Full timeJob Title: Director of OperationsJob Description:As the Director of Operations in the medical device industry, you will play a crucial role in overseeing and optimizing the operational activities of the organization to ensure efficiency, quality, and regulatory compliance. Leveraging your extensive experience in operations management, you will lead...
-
Executive Assistant
1 week ago
Pittsburgh, Pennsylvania, United States University of Pittsburgh Full timeAs the Administrative Assistant to the Director of Clinical Trials, Development and Operations, provide significant and confidential administrative support for the Senior Vice Chancellor Health Science Clinical Trials Organization department. Primary Executive Assistant, Executive, Assistant, Clinical, Operations, Technology, Education
-
Director of Operations
1 week ago
Pittsburgh, Pennsylvania, United States JRG Partners Inc Full timeJob Title: Director of OperationsJob Description:As the Director of Operations in the medical device industry, you will play a crucial role in overseeing and optimizing the operational activities of the organization to ensure efficiency, quality, and regulatory compliance. Leveraging your extensive experience in operations management, you will lead...
-
Assistant Director, Day Operations
1 week ago
Pittsburgh, Pennsylvania, United States University of Pittsburgh Full timeThe University of Pittsburgh is seeking an Assistant Director for Day Operations for the William Pitt Union and O'Hara Student Center. The incumbent will be responsible for assisting the Associate Director for Student Unions with the supervision and management of the daily operations of both facilities which includes the supervision of approximately 60...
-
Executive Director of University Advancement
1 week ago
Pittsburgh, Pennsylvania, United States Chatham University Full timeExecutive Director of University Advancement Chatham University is seeking an inspiring Executive Director of University Advancement to join our dynamic team on the historic Pittsburgh, Pennsylvania campus. This pivotal role offers the opportunity to shape the future of a celebrated private university. Under the visionary leadership of our new president,...
-
Director of Business Intelligence
1 week ago
Pittsburgh, Pennsylvania, United States Keller Executive Search International Full timeWe are looking for a Business Intelligence Director situated in Pittsburgh, PA to lead our BI team. As the Director, your main role will involve setting the strategic direction and overseeing the execution of the company's BI projects, fostering data-driven decision-making and supporting the organization's growth goals.Key Responsibilities:Develop and...
-
Executive Director
1 week ago
Pittsburgh, Pennsylvania, United States Senior Lifestyle Full timeCompany Description Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART; Hospitality, Excellence, Appreciation, Respect & Teamwork.In this leadership role you will lead the day-to-day operations of the senior living community to ensure the highest quality of...
-
Director, AI
1 week ago
Pittsburgh, Pennsylvania, United States Hispanic Technology Executive Council Full timeDirector, AI / Machine Learning Software EngineerBring your ideas. Make history.BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the bank...
-
Executive Director of Sponsored Programs
1 week ago
Pittsburgh, Pennsylvania, United States CCAC Full timePosition Title: Executive Director of Sponsored Programs (Reg FT) Department: Specialized Grants Campus : Office of College Services Additional Information: This position will remain open until filled. However, in order to ensure consideration for an interview, please submit your completed application, cover letter and resume by no later than July 3,...
-
Assistant Technical Director
1 week ago
Pittsburgh, Pennsylvania, United States VetJobs Full timeJob DescriptionOn behalf of VetJobs/MilitarySpouseJobs, thank you for your interest. We are assisting our partnering company, listed below, with this position. It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and...
-
Deputy Director of Water Production
1 week ago
Pittsburgh, Pennsylvania, United States Association of Metropolitan Water Agencies Full timePittsburgh Water and Sewer Authority is in searchof a dynamic Deputy Director of Water Production to spearhead the performance,operation, and maintenance of our Water Treatment Plant, membrane filtrationplant, and pumping stations. This role is instrumental in ensuring that thequality of Pittsburgh Water and Sewer Authority's produced water and...
-
Pittsburgh, Pennsylvania, United States University of Pittsburgh Full timeThe University of Pittsburgh School of Nursing seeks qualified applicants for a full-time, non-tenure stream faculty member for the Director of Simulation. The Director of Simulation leads the development, design, implementation, and evaluation of si Director, Faculty, Simulation, Nursing, Operations Manager, Healthcare
-
Program Director-Communications
1 month ago
Pittsburgh, Pennsylvania, United States Philips Full timeJob TitleProgram Director-Communications & Change Management-Consent DecreeJob DescriptionThe Program Director-Consent Decree Communications & Change Management will play a critical role as an expert program director, change leader, and communication strategist over the full life of Philips' Sleep & Respiratory Care (S&RC) Consent Decree. Your role: As a...
-
Program Director-Consent Decree
3 weeks ago
Pittsburgh, Pennsylvania, United States Philips Full timeJob TitleProgram Director-Consent DecreeJob DescriptionThe Program Director-Consent Decree will play a critical role as an expert program director leading a variety of transformational initiatives from planning through full implementation across Philips' Sleep & Respiratory Care (S&RC) business unit. Your role: As a critical member of the Sleep & Respiratory...
-
Program Director-Consent Decree
1 month ago
Pittsburgh, Pennsylvania, United States Philips Full timeJob TitleProgram Director-Consent DecreeJob DescriptionThe Program Director-Consent Decree will play a critical role as an expert program director leading a variety of transformational initiatives from planning through full implementation across Philips' Sleep & Respiratory Care (S&RC) business unit. Your role: As a critical member of the Sleep & Respiratory...
-
VP Operations
1 week ago
Pittsburgh, Pennsylvania, United States High Market Health Full timeCompany :Highmark Inc. Job Description :JOB SUMMARYThis job provides strategic leadership in the development of short and long-range objectives, policies, budgets, and operating plans for HealthNow Administrative Services. To assure stability, direction/vision, achieve growth and attain segment and Enterprise goals. Establishes the management structure,...
-
Director, Customer Contact
1 week ago
Pittsburgh, Pennsylvania, United States Duquesne Light Full timeDuquesne Light Company, headquartered in downtown Pittsburgh, is a leader in providing electric energy and has been in the forefront of the electric energy market, with a history rooted in technological innovation and superior customer service. Today, the company continues its role as a leader in the transmission and distribution of electric energy,...
