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Executive Assistant

4 months ago

Pittsburgh, Pennsylvania, United States AlphaGraphics - US514 Full time

Benefits:

401(k) matching

Health insurance

AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on teamwork. We are a woman owned business and we embrace and capitalize on technology to succeed.

Responsibilities:

Manage daily tasks.

Communications and organization of tasks.

Proficiency and comfort with various software and technology applications.

Work as a team member in a collaborative work environment.

Assist with preparation of presentations.

Liase with supporting Leadership Team admin needs.

Organize personnel files and stay current on culture influence.

Assist with contact and communication with customers and vendors.

Schedule appointments, facilitate meetings, travel arrangements, and events.

Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail.

Handle confidential and sensitive information using discretion and integrity.

Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO's needs and act with foresight.

Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life.

Perform other duties as assigned.

Requirements:

Required:

Bachelor's degree or equivalent work experience.

Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects.

Support writing and communications.

Experience solving problems and developing strategies for completing tasks.

Excellent organizational, time-management and multitasking skills.

Excellent analytical, problem-solving, decision-making skills.

Strong interpersonal skills with a strong, proactive and responsive demeanor.

Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools.

Excellent verbal and written communication and presentation skills.

Proven work ethic.

Ability to exercise good judgment.

Ability to work overtime as needed.

Must be able to work in office during regular business hours.

Must love dogs, black pugs 

*AlphaGraphics centers (locations) are independently owned and operated. The posted positions are offered by individual franchisees who interview, hire, manage and pay the employees hired for positions in a specific local location (center) through their specific business.