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Client Service Coordinator, Executive Search
3 months ago
As Client Service Coordinator for UTA Executive Search you are responsible for managing the end-to-end candidate process for our Blue Chips Clients, the scope of work ramps from scheduling candidates, building progress reports, creating job descriptions as well as managing client relationships while ensuring the interview process is seamless.
The salary range for this role is $85,000 to $95,000 commensurate with experience and skills.
In this role you'll
- Develop effective communication for our clients, internal team and support our Executive Search Co-Heads with relevant information prior to their calls / meetings.
- Assist the Director, Executive Search Operations with day-to-day needs, special projects and events.
- Facilitate Search process by scheduling meeting/calls and coordinating client meetings/candidate interviews.
- Maintaining event timelines and checklists.
- Coordinate Business Travel arrangements as needed.
- Deal with client requests and maintain client satisfaction and loyalty through proactive thinking and relationship management.
- Conduct initial and weekly Client search reports, job descriptions, audits as well as formatting candidate resumes.
- Assist senior leadership in the tracking of outreach to candidates through our ATS (Applicant Tracking System). Maintain and update databases, ensuring accurate and current information.
- Responsible for crafting tombstones (candidate placement announcement) and breakdowns (letters to candidates that didn't move forward)
- Coordinate logistics for Executive Search events.
- Identify areas for improvement in operational processes and suggest and implement solutions.
In terms of personal profile, the ideal candidate will be highly intelligent, detail oriented, affable and well rounded. This is a fast paced, collaborative, team-oriented, professional services environment that will demand those same characteristics. A strong sense of curiosity and an ability to ask questions thoughtfully and thoroughly. Analytical mindset with the ability to identify and solve problems. Strong organizational, analytical, detailed planning and project management skills. A willingness to learn and adapt in a dynamic work environment but also be creative and able to think on your feet. Ability to maintain confidentiality and handle sensitive information with discretion. Well-developed conceptual skills with the ability to synthesize information quickly. Excellent communication and writing skills as well as a master at multi-tasking due to the nature of a high-paced environment. Must have a minimum of 4 years of experience in coordinator position or position of the like to apply.
What you'll get
- The unique and exciting opportunity to work at one of the leading global entertainment companies.
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence.
- The opportunity to do the best work of your career.
- Work in an inclusive and diverse company culture.
- Experience working in a collaborative environment with room to grow.
- Competitive benefits and programs to support your well-being.
UTA unites ideas, opportunities, and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers-from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York, and London.
UTA Executive Search
UTA provides executive search and human capital consulting services for the sports, media, entertainment, digital, and consumer sectors. Our differentiated, contemporary approach helps scale businesses and provides real-time marketplace knowledge and insights into highly desirable and diverse candidate pools.
Our services include executive search, performance management, organizational design, and transactional assistance. Women-led and with a focus on C-suite and board-level roles, our team works on a global basis with clients that range from sports teams and professional leagues to leading entertainment companies and other Fortune 500 organizations.
For more information:
UTA Executive Search is an equal opportunity employer. All persons will be considered for the role regardless of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex, sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.
