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Meeting Event Planner
3 months ago
Association Management Center (AMC) is a trusted partner to more than 28 leading associations and professional societies. Our talented team of more than 150 professionals provides the day-to-day operational management our clients need to achieve their business goals. We are proud to support our clients in the impactful work they do and to create a workplace in which all are welcomed and celebrated for the diverse skills, experiences, and backgrounds they bring. At AMC, youll join a dynamic team of collaborative, innovative, and supportive professionals and have the opportunity to Achieve What You Believe.
Association Management Center seeks a Manager, Strategic Event Management to join our team. This role will work with client teams, vendors and hotel representatives to provide strategic and logistical support for internal and external team members managing virtual, live, and hybrid events for multiple clients. The successful planning and exemplary execution of events is imperative. This position will work in close collaboration with hotel representatives, DMOs and various vendors to ensure the successful planning and exceptional delivery of events.
This position is hybrid, approximately one day per month onsite.
Out of state candidates may also be considered, depending on their location.
Position Responsibilities
- Collaborate with internal association teams to identify event strategies that support association goals and provide positive experiences for attendees.
- Negotiate contracts with conference related companies and vendors to leverage economies of scale and exceed client budget expectations. Establish and maintain positive working relations with internal staff, vendors and external stakeholders.
- Lead future year site selection strategy by managing the RFP process, provide input to the conference ROI, develop recommendations and negotiate the contract(s).
- Develop and manage financials as it relates to events and creating annual budgets for meetings and events, achieving favorable financial results through strong negotiation skills.
- Accountable for oversight of all meeting planning responsibilities including but not limited to project management in the pre-planning phase, planning and oversight of event logistics inclusive of room block management, food and beverage, room-sets, audio visual, attendee experiences and invoice reconciliation, and onsite management.
- Maintain an ongoing awareness of trends and new approaches to improve planning and production processes for events, including working with AV providers, AMC services teams, hotel professionals and others.
- Work on other projects and tasks as assigned.
Managerial Responsibilities
- Recruit, coach, manage, train, and develop direct reports and other members on the team to align their strengths, skills, and passions with the assigned work to foster satisfaction, engagement, and a productive team.
- Facilitate a culture that fosters engaged and high performing direct reports to support the achievement of the goals of AMC.
- Engage in continuous conversations that support high performance and development and growth of direct reports through investing in direct reports in a consistent, productive, and on-going manner.
Experience and Skills
- Bachelors Degree; CMP and DES preferred
- 5+ years of direct experience in domestic event planning. International event planning experience is a plus.
- Intermediate computer proficiency in Microsoft Office Suite.
- Ability to travel (domestically and internationally) by all modes of transportation including car, plane and train. Approximately 6-8 times a year for up to a week at a time (inclusive of weekends).
- Ability to lift 30 pounds and to be on your feet for 10+ hours (when onsite)
- Physical: Sitting, Walking, Standing, Manual Dexterity, Hearing and Seeing.
Association Management Center is an equal opportunity employer. We are committed to building a diverse team in which all employees are welcomed, valued and respected for their individual strengths, perspectives, and contributions.
Disclaimer The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.
