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Administrative Assistant
3 months ago
JOB SUMMARY:
Performs responsible assessing duties.
Adequately manages and maintains but not limited to the following:
transfers, exemptions, credits, current use, land use change tax, timber and gravel yield taxes, and all other statutory assessing obligations.
Preparation and maintenance of computerized and physical assessing records. Processes Intent to Cut and Timber Tax Billing. Enters building permits into assessing database, and running reports. Responds to inquiries about all assessing and other Town matters. Prepares tax warrants and the MS-1 reports each year. Works with contract assessing firm to facilitate pickups, general assessing, appeals, and site visits. Answers and transfers phone calls in the Town Office. Provides administrative support to land use boards, Code Enforcement Officer, and contracted assessors.The position serves as administrative assistant to the Town Administrator, performing a full range of secretarial and administrative support duties.
SUPERVISION RECEIVED:
Reports directly to the Town Administrator and exercises a considerable degree of independent judgment.
SUPERVISION EXERCISED:
This position has no supervisory authority or responsibilities.
PERSONAL CONTACTS:
Contacts are typically with Department personnel, other Town employees and elected officials, business owners, and citizens. The personal contacts are with individuals or groups from outside the town government in a moderately unstructured setting.
For example, the contacts are not established on a routine basis; the purpose and extent of each contact is different; and the role and authority of each party is identified and developed during the course of the contact.
EXAMPLES OF ESSENTIAL DUTIES & RESPONSIBILITIES:[The following is not necessarily an all-inclusive list of job-related duties, knowledge, skills, abilities or working conditions. While this is intended to be an accurate reflection of the current job, the Board of Selectman reserves the right to revise the job or to require that other or different tasks be performed as assigned to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. The employee may be required to perform other job-related duties requested by their supervisor. External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential duties (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.]
- Respond to inquiries regarding assessments, map and lot numbers, and zoning made over the telephone and in person from the general public, appraisers, realtors, and attorneys; answer routine questions based on knowledge of State statutes, Town ordinances, and departmental rules and procedures. Provide sales information and copies of assessing records to the public upon request.
- Maintain and update property tax assessment records and assessing database; post in computer all changes in ownership, addresses, exemptions, etc.
- Produce related property assessment reports.
- Process and checks for accuracy monthly property transfer deeds and transfer mortgages.
- Maintain sales book and file.
- Maintain listing of Current Use properties; issue Current Use invoices; release properties from Current Use; issue warrant on Current Use properties as necessary. Process and maintain new and existing Veteran and Elderly exemptions and tax credits.
- Process Intent to Cut and Excavation permits; generate related reports; calculate invoices and warrants; submit reports, invoices, and warrants to Board of Selectmen and Tax Collector. Submit copy of Timber and Excavation invoices to Department of Revenue Administration annually.
- Transfer annual equalization survey to the Department of Revenue Administration.
- Provide administrative support to the Code Enforcement Officer, Planning Board, Zoning Board of Adjustment and Conservation Commission as needed, including but not limited to posting agendas, mailing notices, assisting residents; assist with developing agendas and correspondence, etc.
- Assist with general office duties as needed; provide building and zoning information as necessary.
- Make contacts of a routine nature with the general public, treating public with courtesy and respect.
- Provide secretarial support, i.e., typing correspondence, maintaining records, files, and logs for the department; keeps track of workfare reporting slips, etc.
- Maintain Town website and newsletter
- Maintain Town's Facebook page
- Process the town's annual report.
- Perform other duties as required.
MINIMUM REQUIRED QUALIFICATIONS
Education & Experience
- High school diploma or GED equivalent
- Any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities to perform the job
