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Property Management Assistant

2 months ago

Northfield, Minnesota, United States CommonBond Full time

At CommonBond Communities, we understand that a stable home is essential for personal growth and community development. Since our inception, we have dedicated ourselves to providing not just housing, but a supportive environment that empowers individuals and families to thrive. Our core values—Respect, Integrity, Partnership, Innovation, and Excellence—guide our mission, and we seek individuals who embody these principles to join our team.

Why Choose CommonBond Communities?

  • Promote a healthy work-life balance
  • Receive a competitive salary
  • Participate in our employee referral program
  • Access a comprehensive benefits package
  • Enjoy recognition and rewards for your contributions
  • Work in a respectful and growth-oriented environment
  • Make a meaningful impact in the community
  • Engage in ongoing training and professional development

We invite qualified candidates to consider the role of Property Management Assistant. This position plays a crucial role in supporting the daily operations of our communities, focusing on marketing, leasing, and fostering positive customer relations.

Key Responsibilities:

Compliance Management

  • Prepare and maintain resident files, ensuring all necessary documentation is complete.
  • Coordinate lease signings and manage associated paperwork.
  • Assist in preparing move-out documentation for the property manager.
  • Maintain compliance reporting and ensure all materials meet government standards.
  • Utilize YARDI software for data entry and reporting.
  • Support subsidy administration in line with HUD regulations.

Financial Oversight

  • Collect rent payments and manage daily bank deposits.
  • Assist in purchasing decisions in accordance with budgetary guidelines.
  • Monitor budget variances and communicate findings to the property manager.
  • Issue reminders for late rent payments.

Property Management Duties

  • Schedule and conduct apartment showings, ensuring a thorough application process.
  • Conduct market surveys to assess competitive properties.
  • Respond to incoming inquiries and greet all visitors warmly.
  • Maintain accurate resident files and ensure timely follow-ups with prospective residents.
  • Oversee maintenance requests and ensure common areas are well-kept.
  • Assist in organizing community events and functions.
  • Act in the property manager's stead when required.

Qualifications:

  • Familiarity with government housing subsidy programs is preferred.
  • Experience in leasing or property management is advantageous.
  • Flexibility in office hours based on property needs.

Skills and Abilities:

  • Strong verbal and written communication skills.
  • Exceptional sales and customer service abilities.
  • Proficiency in Microsoft Office applications.
  • Detail-oriented with strong organizational skills.
  • Ability to manage multiple tasks effectively.

Education:

  • Preferred coursework in property management, business, or real estate.
  • Post-secondary education is a plus.

Physical Requirements:

  • Ability to lift light objects and perform tasks requiring physical activity.
  • Capacity to sit or stand for extended periods.

CommonBond Communities is an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace.