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Administrative Support Specialist

2 months ago

Northfield, Minnesota, United States Medline Industries Full time

Job Summary

Job Description

As a key member of the Finance Department at Medline Industries, the Administrative Support Specialist will provide high-level administrative support to senior leadership roles. Key responsibilities include:

CORE JOB RESPONSIBILITIES:

  • Provide administrative assistance to senior leaders, including calendar management, travel coordination, and document preparation.
  • Facilitate communication between senior leaders and internal/external stakeholders, including vendors and service providers.
  • Coordinate meetings, events, and travel arrangements, ensuring seamless execution and timely completion.
  • Analyze information requests, determine trends, and gather, compile, and verify data for senior leaders' use in documents and presentations.
  • Organize, maintain, and distribute files, reports, and mail, ensuring accurate and timely delivery.
  • Write and transcribe standard operating procedures (SOPs) and other documents, as well as draft procedures, presentations, and reports as directed.
  • Distribute surveys and compile results, providing actionable insights to senior leaders.
  • Maintain email distribution lists, organizational charts, and other administrative tracking mechanisms, ensuring up-to-date and accurate information.

Basic Qualifications:

  • Education:
    • High school diploma or equivalent.
  • Work Experience:
    • At least 4 years of administrative assistant experience.
  • Knowledge / Skills / Abilities:
    • Intermediate level skill in Microsoft Excel, including SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers, and print scaling.
    • Intermediate level skill in Microsoft PowerPoint, including applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style, and formatting font.
    • Intermediate level skill in Microsoft Word, including inserting headers, page breaks, page numbers, and tables, as well as adjusting table columns.
    • Type 40+ wpm.
    • Intermediate level skill in communication software such as Microsoft Teams and Zoom.

Preferred Qualifications:

  • Data analysis and compilation.
  • Intermediate skill level in Project and Adobe Writer.

Medline Industries offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package, including medical/dental/vision/life insurance, 401(k) with company match, and more.

Benefits - Medline Industries is committed to offering competitive benefits and a variety of choices to best meet the needs of you and your family. For employees scheduled to work at least 30 hours per week, this includes health and well-being, financial fitness, career development, paid time off, and more. Employees scheduled to work less than 30 hours per week can participate in the 401(k) plan, access the Employee Assistance Program (EAP), Employee Resource Groups (ERG), and Medline Service Corps.

Medline Industries is an equal opportunity employer, committed to building a more diverse and inclusive company that recognizes, values, and respects the differences we all bring to the workplace.