Current jobs related to Director, Administration - Los Angeles, California - PATH (People Assisting the Homeless)
-
Administrative Director
3 days ago
Los Angeles, California, United States University of California Full timeJob Title: Administrative DirectorAt the University of California, we are seeking an exceptional Administrative Director to lead our Transplant Programs. This is a critical role that requires a seasoned healthcare administrator with a strong background in clinical management and transplant center operations.Key Responsibilities:Provide strategic leadership...
-
Administrative Director
3 days ago
Los Angeles, California, United States UCLA Outpatient Clinics Full timeLead the Way in Transplant CareAs the Transplant Programs Administrative Director at UCLA Health, you will play a vital role in shaping the future of transplant care. Our institution is committed to providing leading-edge care to the people of L.A. and beyond, and we need a dedicated leader to help us achieve our goals.Key Responsibilities:Direct the...
-
Administrative Director
2 weeks ago
Los Angeles, California, United States Los Angeles County Full timeJob SummaryWe are seeking a highly skilled and experienced professional to join our team as an Administrative Director. This is a critical role that will play a key part in shaping the strategic direction of our organization.Key ResponsibilitiesAssist in planning, directing, and coordinating the strategic direction and work of staff assigned to the CEO...
-
Administrative Director
2 weeks ago
Los Angeles, California, United States Curate Corp Voice Full timeJob SummaryWe are seeking a highly organized and proactive Administrative Director to oversee the day-to-day administrative functions of our office. The ideal candidate will manage office operations, support the leadership team, and ensure a smooth workflow across various departments. This role is key in fostering a positive, productive, and efficient work...
-
Deputy Federal Security Director
1 week ago
Los Angeles, California, United States Transportation Security Administration Full timeJob SummaryThe Transportation Security Administration (TSA) is seeking a highly skilled and experienced individual to fill the role of Deputy Federal Security Director - Mission Support. This position is a critical component of the TSA's leadership team, responsible for providing strategic guidance and oversight to ensure the effective execution of security...
-
Deputy Federal Security Director
2 weeks ago
Los Angeles, California, United States Transportation Security Administration Full timeAbout the RoleThe Transportation Security Administration (TSA) is seeking a highly skilled and experienced professional to fill the position of Deputy Federal Security Director - Mission Support. This role is a critical part of the TSA's leadership team, responsible for providing strategic guidance and oversight to ensure the effective implementation of...
-
Deputy Federal Security Director
2 weeks ago
Los Angeles, California, United States Transportation Security Administration Full timeJob SummaryThe Transportation Security Administration (TSA) is seeking a highly skilled and experienced Deputy Federal Security Director - Mission Support to join our team. As a key member of our leadership team, you will be responsible for overseeing the security operations of our transportation systems, ensuring the safety and security of our passengers...
-
Administrative Coordinator
2 weeks ago
Los Angeles, California, United States Catholic Charities of LA Full timeJob SummaryCatholic Charities of Los Angeles, Inc. is a leading human services provider in California, dedicated to serving the poor and vulnerable. We are seeking an experienced Administrative Assistant II to join our team and support the day-to-day operations of our programs.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to...
-
Los Angeles, California, United States WTS International Full timeJob SummaryWe are seeking an experienced Executive Director to lead our Project Management and Administration team. As a key member of our organization, you will be responsible for providing strategic direction and oversight to ensure the successful delivery of our projects.Key ResponsibilitiesDirect and manage the Program Management Division, responsible...
-
Los Angeles, California, United States American Career College Full timeAbout the RoleAs a Campus Associate Director of Nursing and Administration at American Career College, you will play a vital role in shaping the future of healthcare education. We are seeking a highly motivated and experienced professional to join our team and contribute to our mission of transforming lives through education.Key ResponsibilitiesAcademic...
-
Los Angeles, California, United States Los Angeles County Metropolitan Transportation Authority (CA) Full timeJob SummaryThe Los Angeles County Metropolitan Transportation Authority (CA) seeks a highly experienced and skilled Executive Director, Project Control and Administration to lead the Project Management Division. This key role will be responsible for providing executive direction and oversight to ensure the successful delivery of major capital projects,...
-
Administrative Support Specialist
10 hours ago
Los Angeles, California, United States UCLA Health Full timeJob SummaryThe Administrative Assistant III will provide administrative support to the Director of Perioperative Services, Director of Nursing & Operations, OR Services, Administrative Operations Supervisor, and the Administrative Nurse Team.Key ResponsibilitiesProvide administrative support to senior leadership and teamsCoordinate and manage administrative...
-
Administrative Operations Coordinator
4 weeks ago
Los Angeles, California, United States University of Southern California Full timePosition OverviewThe Administrative Operations Coordinator plays a pivotal role in executing the directives of the Institute's Director.Key ResponsibilitiesThe successful candidate will oversee the daily operations of the Director's office, demonstrating a proven history of managing administrative functions within a diverse department.This role demands...
-
Administrative Coordinator
29 minutes ago
Los Angeles, California, United States KHEIR Center Full timeJob SummaryWe are seeking a highly skilled Administrative Coordinator to join our team at Kheir Center. The successful candidate will provide administrative support to our Clinic Directors, ensuring a professional and effective experience for our organization.The ideal candidate will possess excellent written and verbal communication skills, with the ability...
-
Administrative Support Specialist
1 week ago
Los Angeles, California, United States JobRialto Full timeJob SummaryWe are seeking a highly skilled Administrative Assistant III to provide exceptional support to our I.S. Directors in the Information Services Department.Key Responsibilities:Provide administrative support to I.S. Directors, including scheduling complex meetings and coordinating with other departments and external contacts.Manage calendars in...
-
Administrative Operations Specialist
2 weeks ago
Los Angeles, California, United States MLK Community Healthcare Full timeJob SummaryWe are seeking a highly organized and detail-oriented Residency Coordinator to join our team at MLK Community Healthcare. The successful candidate will provide administrative support to our Graduate Medical Education (GME) programs, ensuring the smooth operation of our residency programs.Key ResponsibilitiesProgram SupportAssist the Program...
-
Administrative Coordinator
8 hours ago
Los Angeles, California, United States Amity Foundation Full timeAbout the RoleThe Administrative Assistant will provide critical support to the Program Director, ensuring the smooth operation of daily tasks and activities. This role is ideal for an organized and detail-oriented individual who is passionate about community building and social impact.Key ResponsibilitiesProvide administrative support to the Program...
-
Healthcare Administrative Assistant
3 weeks ago
Los Angeles, California, United States System Soft Technologies Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at System Soft Technologies. As an Administrative Assistant, you will provide administrative support to our Nursing Office, ensuring the smooth operation of our healthcare services.Key ResponsibilitiesDocument Management: Ensure the accuracy and...
-
Administrative Executive
4 weeks ago
Los Angeles, California, United States The Matian Firm, APC Full timeThe Matian Firm, APC is seeking a skilled Administrative Executive with expertise in Business Development to undertake a range of administrative and clerical responsibilities. This role involves providing essential support to our Intake Director and facilitating daily office operations. The ideal candidate will assist in managing various sales administrative...
-
Administrative Support Specialist
2 weeks ago
Los Angeles, California, United States JobRialto Full timeAbout the Role:JobRialto is seeking a highly skilled and experienced Administrative Support Specialist to join our team in the Information Services Department. As an Administrative Support Specialist, you will provide critical support to our I.S. Directors, ensuring the smooth operation of our administrative functions.Key Responsibilities:Provide...
Director, Administration
3 months ago
WHY WORK FOR US?
We are mission and values driven and your contributions will make a difference. We make a positive difference in people's lives and help an average of 23 people per week to find a place to live.
If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we're committed to helping you reach your potential by providing opportunities for professional growth across the state.
JR 4364
Director, Administration & Campus Operations
Los Angeles, CA 90004
Salary: $105,686.00 to $129,465.00 per year
Pay Frequency: 24 Pay Periods Per Year
Full Time
Exempt
Driving Required
PATH is seeking candidates passionate about helping others make a positive change in their lives to join our Administration team as the Director, Administration & Campus Operations at the RHC office.
ABOUT PATH
Since its foundation in 1984, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing.
ABOUT THE JOB
As part of the Administration team, the Director, Administration & Campus Operations is responsible for facilitating the efficient and successful operations of the PATH Metro LA Hub concerning its administrative and operational services. The Director works collaboratively with PATH's leadership team and campus community members to formulate policies and procedures to ensure the effective operation of the campus. The Director manages and oversees the campus' day-to-day administrative services and serves as the primary point of contact for the campus. In collaboration and consultation with the relevant PATH leaders, property management, and partnering agencies onsite, the Director advises in the areas of safety and security, facilities, client services, events, and visitor relations.
Position Responsibilities include:
- Work closely with internal partners on campus operations such as Operations & Facilities, Property Management, Onsite Program Services, Onsite Housing, Administration, HR, Finance, External Affairs, IT, QAC, PATH Ventures & Partners, Executives, and Onsite External Businesses.
- Build relationships, systems, and an operational rhythm that exemplifies PATH's values.
- Develop, implement, and manage systems, activities, and processes that ensure a positive staff and visitor experience. Be an ambassador of the overall campus experience for all employees, clients, and visitors ensuring PATH's values and inclusive culture are translated into a welcoming and engaging campus.
- Coordinate with internal teams to deliver continuous, consistent communications throughout the site.
- Co-develop with department leads a campus operations program around the welcome center and reception, parking, health and safety, event management, onsite storage management, program service engagement, and administrative support to onsite departments.
- Engage with all campus stakeholders to assess the administrative services provided, communicate issues, concerns and needs to the senior leadership team and advocate for the interests of the campus consistent with the goals of PATH as senior leadership.
- Build strong relationships with property management, operations, and facilities teams to ensure service, maintenance, and cleanliness of the campus.
- Develop and maintain management of campus facilities, equipment, and assets to ensure that the physical space and resources meet the needs of staff, clients, and visitors.
- Develop and maintain a calendar of events and activities and ensure awareness and coordination among onsite departments.
- Organize and coordinate weekly schedules and meetings to support campus operations, coverage, and accommodations.
- Lead and manage the security efforts on the campus in coordination with the contracted guard company and post commander to ensure campus safety, incident response, and implementation of enhanced security measures.
- Provide daily communication and weekly de-briefings with contracted guard company Post Commander
- Provide on-call response to emergencies and escalate to executive leadership as needed
- Provide scheduled re-caps of security highlights to executive leadership
- Develop and conduct trainings for contracted guard company and PATH staff as needed
- Evaluate and coordinate updates to post orders with contracted guard company
- Communicate and respond via campus meetings with internal and external partners security related issues and provide follow-ups, solutions, and action plans. Address issues with urgency. Collaborate with other necessary leaders as needed.
- Implement and maintain security related incident reporting processes and system
- Develop internal policies and procedures to aid in the management of security operations
- Work with the program services team to ensure staff and clients can utilize the campus spaces effectively for meetings, service delivery, and support. Support the welcome center and reception desk with strategies for effective communication, policy adherence, and troubleshooting incidents as they arise.
- Collaborate with program management to ensure support for onsite services to gather feedback and ensure continuous quality improvement.
- Liaise and manage the portfolio of contracts with onsite external businesses (such as Gateways and JWCH) and execute changes to agreements and enhancements in partnership.
- Maintain accurate reporting for campus foot traffic, visitor relations and inquiries.
- Ensure mass communications across the campus with current rosters that can be shared across team. Work with departments to send timely announcements and communications.
- Organize onsite vendor and partners services to include fairs, drives, clinics, etc. Ensuring campus wide participation and planning.
- Respond to stakeholder inquiries, routine questions, requests for service, and complaints via phone, e-mail, or in person; follow through on resolving problems.
- Use critical thinking, reasoning, and prioritization to address a wide range of unique problems and interactions with staff, leadership, staff, and external stakeholders.
- Facilitate meetings and lead discussions to promote a proactive approach to ensuring deliverables, timelines, and performance indicators are met.
- As the campus liaison to the senior leadership team, inform senior leadership of both strategic and emerging administrative issues for appropriate direction.
- Proactively communicate with the CCAO and senior leadership to inform them of campus initiatives and plans that may impact operations so the implications of those changes can be worked through in a timely manner.
- Lead the site-based administrative team. Plan, organize, direct, and review the work of supervisors and staff within the administration department.
- Responsible for office operations, streamlining administrative procedures, office staff supervision, and overall support to the administrative support departments.
- Identify, analyze, and recommend short- and long-range goals and objectives and work to develop appropriate policies and strategies for implementing them.
- Responsible for financial management, analysis, and budget for the administration department; guide analysis related to expenses, activity participation, and staffing levels.
- Draft and review a wide variety of documents, including, but not limited to, correspondence, reports, policies and procedures and advertisements
WHAT YOU BRING
We're looking for candidates with:
- Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
- Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
- Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
- Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
- Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
- Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.
PREFERRED QUALIFICATIONS
- Master's degree in related field
MINIMUM QUALIFICATIONS
- Bachelor's degree in a related field.
- Minimum of five or more years of experience in progressively responsible, relevant administrative, operations, and or coordination services
- OR an equivalent combination of education and/or experience
MANDATORY REQUIREMENTS
Regardless of qualifications, candidates must:
- Have employment eligibility verification
- Have or be able and willing to obtain CPR/First Aid training
- Successfully complete the following as a condition of hire:
- Tuberculosis Test
- Background Screening
- Drug Test
DRIVING
Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must:
- Have reliable transportation
- A valid driver's license
- Proof of insurance and ownership for personal vehicles used during work duties
- The ability to qualify for PATH's insurance coverage
EMPLOYMENT ELIGIBILITY
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
FLEXIBLE WORK
We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.
WHAT WE OFFER
In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.
READY TO MAKE A DIFFERENCE THROUGH ACTION?
If this position sounds like a fit, please submit your application today. A resume is required.
PATH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
PATH will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve. We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.
