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Records Assistant

4 months ago

Roseland, New Jersey, United States Lowenstein Sandler Full time


Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

What You Will Do:
Under the direction of the Records Supervisor, the Records Assistant is responsible for a variety of tasks.

Essential Job Requirements:
  • Inputting, updating and searching for data in the records management system
  • Retrieval, delivery and pick-up of files within building
  • Moving boxes within building (often requiring heavy lifting)
  • Coordination of deliveries and pick-ups with offsite storage vendor
  • Organizing, maintaining and indexing file rooms and case rooms
  • Interfiling of documents for files in storage and special projects as needed
Skills, Knowledge, and Abilities:
  • High School Diploma or equivalent
  • 1 - 2 years of Records Management experience, preferably in a law firm
  • Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation
  • Strong customer service skills and ability to work in a team environment
  • Excellent organizational skills
  • Knowledge of Microsoft Word, Excel and Outlook
  • Physical ability to lift 50 pounds
  • Ability to work overtime when needed
  • Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods.
  • Be familiar with and adhere to all Firm policies and procedures
Office Location: Roseland, NJ (base of operations)
Schedule: Full-time, Monday - Friday, 9:00 AM - 5:00 PM. Work hours may vary and may require overtime.
Amount of Travel Required: Occasional travel to New York City Office may be required

Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.

Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.