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Administrative Assistant

3 months ago

Brockton, Massachusetts, United States Old Colony YMCA Full time
The Administrative Assistant will provide a variety of office management, data collection and reporting duties for the Center. S/he will answer telephone calls, register participants and perform functions as directed by the Program/Treatment Manager(s). S/he will reflect and display the values of caring, honesty, respect and responsibility.

Requirements:

Program/Department Responsibility:

  • Register participants as they enter the Center.
  • Answer telephones in a professional and courteous manner.
  • File reports, reviews, log drug testing results and place in participant files.
  • Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff.
  • Maintain appropriate forms, replenish office supplies, unit supplies, effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed.
  • Maintain accurate and efficient records, as well as record keeping/filing for the program.
  • Participate in supervision with the Program/Treatment Manager as needed.
  • Attend staff meetings as assigned.
  • Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center.
  • Establish and maintain positive working relationships with the funding sources and the community atlarge.

Supervision of Personnel:
None.

Fiscal Responsibility:
Adhere to all fiscal policies and procedures such as petty cash, purchase orders, vouchers and employee expenses as requested.

Facility/Housekeeping Responsibility:
Ensure that the Administrative Assistant's office meets the highest standards of cleanliness and maintenance.

EDUCATION/EXPERIENCE REQUIREMENTS:

  • Two year Associates Degree or equivalent helpful.
  • Proficiency in Microsoft Word and Excel.
  • Attention to detail and accuracy a must.
  • Must be able to sit, stand, bend and walk during the work day.