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Executive Assistant, Disney Games

3 months ago

Glendale, Arizona, United States Marvel Entertainment Full time
Do you love to immerse yourself in a team and gain deep departmental knowledge that enables you to help everyone that comes your way? Do you have passion for video games? If so, then the Executive Assistant position in Disney Games at The Walt Disney Company might be right for you

This position supports the Senior Vice President/Head of Disney Games.

You would be a part of the Disney Games team and would be a key member of a dynamic, fast-paced team and would work with the most creative, intelligent people in the business.

We are looking for an experienced administrative professional with a curiosity and passion for games.

What You Will Do
Every day in this role is different.

On any given day you might:

  • Thoughtfully manage complex calendars, protecting your executive's time through strategic calendar management and vetting a variety of meeting requests
  • Manage your executive's Inbox to include composing correspondence on behalf of executive, handling highly confidential correspondence and information with utmost discretion
  • Work closely with the Executive on activities, projects, meetings, event planning and office logistics
  • Build travel itineraries, book travel arrangements and handle Travel & Entertainment expenses for your leader and/or team
  • Proactively resolve issues and pitch in to help
  • Coordinate onboarding/offboarding of team members
  • Process and track payments to vendors using SAP
  • Track team time off using Labor Reports in SAP
  • Plan recognition and team events
  • Order supplies and equipment along with other office management duties
  • Manage project tracking and followup
  • Schedule and host Zoom meetings which could include presentation sharing
  • Attend meetings to take notes and followup on action items
  • Prepare professional PowerPoint decks and reports to be shared with leaders and stakeholders
  • Ensure the executive is prepared for meetings and events
  • Research and report on specific topics as required

Required Qualifications & Skills

  • At least 7 years of experience supporting business executives in an administrative role
  • Proven success partnering and interacting with all levels of employees including executive leadership
  • Prior work experience in a support or administrative role
  • Strong proficiency with standard office and collaboration tools such as Microsoft Outlook, Word, PowerPoint, Excel, Teams, Slack,
  • Generally techsavvy and willing to learn new skills, including the use of AI assistance
  • Professional and highly discreet while maintaining absolute confidentiality
  • Effective communication skills, including diplomatic and professional handling of all forms of communications
  • Ability to be proactive, resourceful, flexible, and responsible
  • Extremely well organized and attentive to detail

Preferred Qualifications

  • Prior experience supporting an executive at the Senior Vice President level
  • Good knowledge of games and the gaming industry
  • Experience working in a large publicly traded company

Education

  • High School diploma or equivalent required
  • Associate or Bachelors degree preferred