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Facilities Coordinator

3 months ago

Houston, United States Alliance of Professionals & Consultants Inc Full time
Are you an experienced Facilities Coordinator? If so, let’s talk
 
Our client is actively seeking a talented Facilities Coordinator located in Houston, TX. This is a 12-month contract opportunity with the possibility to extend with our client.

This position is an onsite opportunity.

Overview:

The Facilities Services Coordinator ensures the smooth operation of the organization’s facilities by managing daily maintenance, cleaning, and other related tasks. This role coordinates with vendors, HSE, and all facility tasks. Performs specific Facility Services duties pursuant to area of specialty.  Assists with facilities contract, plans and designs layout of all related facility activities, utilization of space, office, and research labs. Receives, initiates, and evaluates Domestic Purchase Requisitions for office supplies, furniture and equipment as received from ASC departments and subsidiary companies.  Responsible for the maintenance of the ASC Asset Inventory System, overall facility operations for several buildings nearby.

Job Responsibilities:
  • Plans/coordinates all projects assigned.
  • Develops/maintains company space standards.
  • Prepares plans for allocation and utilization of office space.
  • Receives initiates, evaluates and processes Domestic Purchase Requisitions for office supplies, furniture and equipment in centralized procurement database AIMS
  • Operates and maintains the computerized ASC Asset Inventory System.  Provides regular reports of the same.
  • Processes releases against assigned P.O.’s.
  • Expedites all domestic purchase orders.  This includes purchase orders placed by Purchasing as well as those placed by the incumbent.
  • Develops sources for services, furniture, and equipment related to facilities inventory and management.
  • Prepares all necessary forms and correspondence to surplus or dispose of unneeded equipment and furniture as required by Facilities Management. .
  • Coordinates work order or service order requests with building operations assigned to perform services or action.
  • Process SAP orders for Facilities and Reproduction.
  • Manage the day-to-day operations of the facilities, including maintenance, cleaning, and safety services
  • Coordinate with external vendors and contractors to ensure timely and high-quality service delivery
  • Monitor and manage the facilities budget, tracking expenses and identifying cost saving opportunities
  • Respond to and address any facilities -related issues or requests from staff and other stakeholders
  • Maintain accurate records and reports on facility usage, maintenance schedules, and service logs
  • Collaborate with cross-functional teams to support events, meetings and other activities requiring facility support
  • Assist with daily lab operations
  • Performs other duties as assigned related to all facility operations
Additional duties:
  • Participates on emergency preparedness planning team
  • Ensures safety standards are followed throughout facility
  • Implements preventative maintenance schedules for buildings and equipment
  • Manage repairs, maintenance, and upkeep of company facilities, including building systems, appliances, and outdoor spaces.
  • Work with vendors, contractors, and property managers to ensure timely completion of repairs and maintenance tasks.
  • Coordinate facilities services, including custodial, landscaping, and security services.
  • Event coordination: Plan and coordinate internal and external events
  • Prepares plans for allocation and utilization of office space
  • Coordinate with external vendors and contractors to ensure timely and high-quality service delivery
  • Respond to and address any facilities -related issues or requests from staff and other stakeholders
  • Collaborate with cross-functional teams to support events, meetings and other activities requiring facility support
  • Process SAP orders for Facilities
  • Maintenance upkeep of indoor and outdoor facility when necessary
  • Able to work in the outdoors in warm and cold weather
  • Performs other related duties as assigned
Requirements:
  • High school diploma or GED.
  • 5-7  years’ experience in general office related work with increasing levels of accountability.  Four years hands-on experience with desktop PC’s and demonstrated working knowledge of company business systems. 
  • Five years experience in Facilities with expertise in at least three of the following specific areas of facilities management:
  • Selection and procurement of office supplies, furniture and equipment
    • Working knowledge of procurement software
    • Project management
    • Vendor Contract Management
    • Must be able to communicate and comprehend accurately, clearly and concisely in English (oral and written) at a level required to perform the job as outlined.
  • Ability to interact with wide range of management and other personnel directly.  Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette..
  • Must be a proactive problem solver with excellent organizational skills and strong attention to detail.
  • Ability to multitask and prioritize tasks effectively.

Job Requisition #38582

A reasonable estimate of the pay range for this role is $33.00 - $38.00 per hour.

The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.  The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC
Company – Staffing – 501 – 1000 employees

APC believes that the workplace should be fun and enjoyable. Join our team today and ignite your career
 
APC is a professional services organization focused on engaging people and positively impacting lives. As professionals serving professionals, we take pride in providing our employees with the highest level of customer service and support, creating meaningful, fulfilling and rewarding experiences every day.
APC is committed to creating a diverse work environment and is proud to be an equal opportunity employer.  All qualified individuals will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.

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