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Facilities Coordinator

2 months ago

Houston, United States The Staff Pad Full time
Job DescriptionJob DescriptionThe Staff Pad is seeking a Facilities Coordinator for our client in Houston, Texas. From their start over 48 years ago, they were one of the first in-building property technology innovators. Today, they are building on that legacy as a stable, but innovative provider of video, data, and digital transformation services to the largest owners and managers of hotel and multifamily brands in the world.

The Facilities Coordinator will play a key role in ensuring smooth daily operations within the office environment. This dual-role position involves front desk management, coordinating building maintenance, and liaising with vendors. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced setting.

Key Responsibilities:

  • Front Desk Management:

    • Greet and assist visitors, clients, and employees professionally.
    • Manage phone calls, emails, and general inquiries.
    • Maintain a clean and organized reception area.
    • Handle incoming and outgoing mail and deliveries.

  • Facilities Management:

    • Oversee daily maintenance and cleaning services.
    • Manage office supplies, equipment, and inventory; reorder as needed.
    • Report and follow up on building maintenance issues.
    • Ensure adherence to safety protocols and assist with emergency preparedness.
    • Assist with office seating arrangements and space planning.

  • Vendor Coordination:

    • Serve as the primary contact for facility-related vendors (e.g., maintenance, cleaning, security).
    • Schedule and oversee maintenance work and repairs by contractors.
    • Monitor vendor performance and address any service issues.

  • Administrative Support:

    • Assist with general administrative tasks, including data entry and document preparation.
    • Support ad hoc projects and tasks as assigned.


Requirements

Qualifications:

  • High school diploma or equivalent; additional education or certification in office administration or facilities management is advantageous.
  • Proven experience as a receptionist, office assistant, or facilities coordinator.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to manage confidential information discreetly.
  • Familiarity with office equipment and basic building maintenance procedures.


Benefits


- Health insurance and medical coverage benefits (Medical, Dental, Vision, Short Term Disability, Long Term Disability, and Life Insurance.)

· - 401(k) with employer match.

· - Paid time off, including 9 Company-paid Holidays.

· - Discounted fitness memberships through health provider.