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Executive Admin IV

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New York County, United States Artech LLC Full time
Do something big and innovative Stretch your creative muscles and work on big issues. Since 1989, we have developed technology environments, applications, and tools by providing experienced teams to implement, enhance, and maintain our clients' essential systems and applications. Come join the Tech-Pro team

Job Title: Administrative Assistant

Location: New York, NY

Onsite Flexibility: Hybrid

Job Summary:

The Video team within Client Services is looking for an assistant to drive executive-level admin management. You are a collaborative team member with a friendly work style, who can multi-task, prioritize and take initiative. This role requires a high level of attention to detail and a proactive, collaborative attitude. Anticipation of needs, assessment of what is important and what is not, and discretion are of the utmost importance for this role.

Primary responsibilities are calendar management, travel coordination, team and office management. A successful candidate would be a collaborative team member with a friendly work style who knows when to be firm and when to inquire further. Great reputation for working in a team environment and being accessible to all. Interest in creating a harmonious working environment and fostering a positive team culture. Flexibility and willingness to ride the wave of changes is key - things change daily and often a schedule changes from morning to evening. Must be exceptionally well-organized, able to effectively multi-task & prioritize, and take initiative.

Key Qualifications:

Possess extraordinary organizational, time management and administration skills

Ability to contribute consistently and positively in a high-paced, fast-changing and sometimes unpredictable work environment

Excellent verbal and written interpersonal skills; in person and 'virtually'

Calm and confident during high stress situations

Ability to juggle multiple tasks in a fast-paced, and time sensitive environment

Proven track record of meeting deadlines and taking initiative to make confident decisions quickly and under pressure

Must possess a 'can-do' attitude for all situations

Demonstrates a proactive ability to anticipate needs and changes, then react efficiently with independent/sound judgment

Must be confident to make complicated decisions on their own when needed and able to explain their reasoning

Ability to influence others; manage conflict appropriately, know when to delegate issues upward

Overall ability to understand and retain new information quickly

Experience planning, managing and executing large scale events and meetings

Experience in iCal, Keynote, Slack, Numbers and Pages

Education:

Bachelors degree preferred

Please Contact: Angela Luis at (phone number removed) or (url removed)

Referrals welcome Referral bonus up to $1000 Feel free to reach out for additional details