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Part-time Administrative Assistant

2 months ago

Atlanta, United States Robert W Woodruff Library of the Atlanta University Center Inc Full time
Robert W Woodruff Library of the Atlanta University Center Inc Robert W Woodruff Library of the Atlanta University Center Inc Atlanta, GA Atlanta, GA Part-time Part-time $27.
29 an hour $27.
29 an hour 10 hours ago 10 hours ago 10 hours ago The part-time Administrative Assistant will be responsible for providing general office support, employing a variety of clerical activities and related tasks, greeting visitors, providing directional information to students, answering incoming calls, directing calls to appropriate locations, mail distribution, requisitioning supplies, document preparation, and other clerical duties.
ABOUT THE LIBRARY:
The AUC Woodruff Library supports the teaching and learning missions of four institutions of higher learning that comprise the world's largest consortium of HBCUs--Clark Atlanta University, the Interdenominational Theological Center, Morehouse College, and Spelman College.
Conveniently located and easily accessible to the campuses, the AUC Woodruff Library is the center of intellectual and social life at the Atlanta University Center.
ESSENTIAL DUTIES AND
Responsibilities:
Professionally administer all incoming calls, including answering, determining the purpose of calls, and forwarding them to appropriate personnel.
Assist callers by providing general information by telephone, mail, or face-to-face.
Welcome on-site visitors, determine the nature of business and announce visitors to appropriate personnel.
Reserve and prepare the meeting rooms, including the Virginia Lacy Jones Exhibition Hall, and maintain monthly usage activity reports.
Assist the Executive Administrative Assistant in room set-ups and support for the Board of Trustees and management meetings.
Order, receive, and distribute office supplies; maintain a supply inventory.
Help organize and maintain office common areas, including upkeep of the kitchen area.
Replenish office materials such as snacks, printer supplies, paper, etc.
Use Microsoft Office for routine correspondence, memos, reports, notices, and other documents.
Process and distribute daily administrative mail.
Use office equipment to photocopy, fax, scan, and email.
Assist with travel arrangements for the CEO & Library Director, and staff, as required.
Provide support to the Management Team upon directives from the Executive Administrative Assistant, including filing, copying, transcribing Word documents, editing office reports, spreadsheets, and correspondence.
Prepare and maintain mailing lists and report generation.
As necessary, assist with event planning activities, including coordination with outside vendors.
Perform other job-related duties as assigned.
EDUCATION /
Experience:
High School diploma/GED or vocational school diploma Some secretarial or administrative support training preferred One to two years of experience WHAT WE OFFER:
Company match retirement plan (TIAA-CREF).
WHAT YOU BRING TO THE ROLE:
Excellent phone etiquette Skilled in operation of a multi-line telephone Excellent verbal communication skills Punctual Able to work with minimum supervision Strong customer service skills Working Knowledge of MS Office (Word, Excel, Outlook, PowerPoint) Able to use the internet for simple search queries Able to multi-task Strong attention to detail skills Professional demeanor and appearance APPLICATION PROCEDURE:
Interested applicants should submit a letter of application and resume online to the Human Resources Department using this link.
The Robert W.
Woodruff Library is an Equal Opportunity Employer.
To learn more about our Library, visit us online at www.
auctr.
edu.
.
Estimated Salary: $20 to $28 per hour based on qualifications.