Administration Support Assistant

1 month ago


Fort Sam Houston, United States Department Of Defense Full time
Summary

About the Position: This position is located at Brooke Army Medical Center, Fort Sam Houston, Texas.

  • Salary negotiation may be available for those candidates who are new to Federal service.



Duties
  • Provide administrative briefings of clinic policies and procedures, and coordinate in-processing with various hospital elements such as Graduate Medical Education, Provost Marshal, Information Management, etc.
  • Receive visitors and telephone calls for the Chief and staff. Personally handles administrative matters or refers callers, visitors, or correspondence to the appropriate staff member.
  • Use Microsoft Office software (Word, PowerPoint, Excel, Access) to create, edit, and maintain word processing documents, spreadsheets, databases, schedules, graphics, and forms.
  • Use electronic mail to communicate with staff, hospital officials, and outside organizations.
  • Coordinate and schedule appointments, meetings, and events for the Chief, clinic, and residency program.
  • Ensure that TDY orders, advance travel pay, airline tickets, hotel reservations, rental car reservations, etc., are completed or confirmed sufficiently in advance to meet schedules.
  • Serve as liaison between the Chief and various departments, services, and outside government and civilian agencies.
  • Assist Residency Director in coordinating external rotations and training.
  • Establish, track, and manage office priorities, goals, objectives, special projects and activities.
  • Maintain office filing system and correspondence control logs.


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