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Administrative Assistant

5 months ago

Houston, United States Pritchard Sports and Entertainment Full time

**Toyota Center**

**Administrative Assistant**

**PAY RATE: $22.00 an hour**

**BASIC FUNCTIONS**

The Administrative Assistant is responsible for managing all the human resources, personnel, and office administrative concerns for the cleaning services account(s). This role provides support to multiple shifts and sites.

**ORGANIZATIONAL RELATIONSHIP**

The Administrative Assistant reports to the Site Manager and receives work assignments and supervision from the same.

**SPECIFIC RESPONSIBILITIES AND OBJECTIVES**
- Recruit, interview, evaluate, and hire employees for the contract.
- Complete all new hire forms and additional new employee paperwork and process as directed.
- Maintain all personnel files including weekly termination reporting.
- Complete employee payroll and maintain payroll records.
- Manage all office administrative responsibilities including copying, filing, and advanced computer software skills, record keeping, scheduling, telephone skills, typing, documentation skills meeting planning.
- Maintain purchase order files and daily Billing Reports.
- Ensure all labor and materials are available to complete assigned tasks.
- Ensure all staffing levels are current.
- Work with team leaders, supervisors, and managers to evaluate personnel and make appropriate adjustments with staffing as necessary per site manager.
- Requires flexibility, excellent interpersonal skills, project coordination, and the ability to work well with all levels of internal management and staff, outside clients, and vendors.
- Sensitivity to confidential matters may be required.
- Assist with employee orientations and training.
- Maintain insurance, workers compensation records, injury/accident reports.
- Administers employee benefit and incentive programs including Pin Ceremony.
- Completes all other related duties as assigned by the Site Manager.
- Must be comfortable providing support over multiple shifts, including outside business working hours.

**BASIC QUALIFICATIONS**
- 1 to 2+ years of Experience in an Administrative or Operations role.
- Experience with Word, Excel, Microsoft Outlook.
- Must be bilingual (English/Spanish)

**PREFERED QUALIFICATIONS**
- Associate degree
- Previous administrative experience in janitorial/housekeeping or similar experience.

**EEO Notice**:
Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law

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